Carolyn Flowers Wright

**** *********** **.

High Point, NC 27265

336-***-****

EMPLOYER: CHRIST UNITED METHODIST CHURCH (merged with First UMC)

POSITION TITLE: ADMINISTRATIVE ASSISTANT

Job Description

To support the mission and vision of Christ United Methodist Church, by directing and managing the administrative operations of the church, including the coordination of business and accounting functions of the church office, the coordination all church information for the church bulletin, managing the church facilities and scheduling of events, and as other functions as directed by the Senior Pastor.

The Administrative Assistant shall also collaborate with the Senior Pastor and staff of the church to share the Good News of Jesus Christ with all people, including those outside the membership of the church of our community, regardless of social and economic status, and to assist the staff in assimilating new members into the ministry and mission of the church.

Essential Duties and Responsibilities

Oversee and coordinate with outside contractors regarding certain financial and business responsibilities

Oversee and coordinate with all parties regarding the weekly church bulletin and monthly newsletter, making sure that both are completed with all pertinent information in a timely manner

Oversee and manage church grounds, facilities, and equipment including the scheduling of events, coordinating room assignments, overseeing maintenance of building and grounds and all church equipment

To provide secretarial services to the Senior Pastor, staff and church leaders

To maintain proper records and reports as directed by Senior Pastor and Church leadership

To operate the Church Phone Tree

To perform other tasks as directed by the Senior Pastor

Maintain confidentiality of personal and personnel information

Required Skills and Competencies:

Possess a servant’s heart in their interactions with all members, guests, and contractors

Ability to effectively communicate and demonstrate the mission and vision of the church to all people

Ability to work as a valued team member of the church staff

Ability to multi-task and balance multiple duties and projects at one time

Strong organizational and planning skills

Specific Responsibilities

1. Business Operations

Manage the business operations of the church office by working with Senior Pastor and coordinating with appropriate staff members as necessary.

Develop and implement a management information system, including all membership information, as well as calendar(s) for programs and service opportunities, to enhance the efficient operation of the church

Work with the appropriate committees in planning and promoting the annual church any capital campaign

2. Facilities' Management

Be responsible for the buildings, grounds, and equipment/furnishings and ensure their proper care in order to create a safe and inviting environment, with attention also given to helping the church safeguard the earth's resources

Collaborate with building maintenance and custodial

Ensure compliance with applicable fire and safety codes and take all reasonable efforts to enhance the safety and security of the buildings and grounds

Assume primary oversight responsibility for repair, maintenance, and replacement of church facilities and equipment, as directed by the Trustees

Work with the Trustees to establish and implement an asset management plan to anticipate and prepare for capital equipment repair and/or replacement, and supervise the assignment of classrooms and meeting spaces with staff, committees, and outside groups

3. Information Technology

Maintain telephone, computer, and management information systems and other office equipment in good working order

Periodically review and evaluate appropriateness, reliability, and effectiveness of telephone, computer, and management information systems and other office equipment to ensure effective communication with members and staff

Facilitate any necessary staff training on telephone, computer, and management information systems and other office equipment

Computer Skills

Posse’s knowledge of membership and contributions programs (currently ACS); keys in current data, keeps it current.

Uses word processor for weekly bulletin and newsletter and various other forms of correspondence (visitor letters, membership requests, new member letters, etc.)

Possesses a sense of ‘ownership’ of the computer to create expanding ways in which it can benefit the office operations and church ministry.

Micro soft Word, Publisher, adding machine, Xerox copier, folding machine

Contact this candidate