Accounts Payable Data Entry
Resume:
SOLEDAD R. LOPEZ
PICO RIVERA, CA 90660
*******.*****@*******.***
SKILLS & ABILITIES
Proficient user of: PC & MAC systems, Microsoft Office Programs, IFS, Comdata, TRACK, Quickbooks, Appian, PeopleSoft, Win team, DocLink, KACE Systems, Lotus Notes, Concur
Excellent organization skills
Ability to interact at all levels of the organization while functioning as a team player
Quick learner and ability to multi task
Typing (70+ wpm)
Data Entry
Bilingual (English/Spanish)
Outstanding verbal and written communication skills
Strong orientation towards customer service and ability to maintain a high level of professionalism
EXPERIENCE
MISTRAS GROUP, LONG BEACH, CA 05/2017 – PRESENT
West Coast Financial Analyst (07/2021 – Present)
-Monitoring of regional billing compliance for all customers
-Monitor & assist improving regions DSO
-Creating Billing Processes for Customer Systems
-Training & Developing Administrative Team on IFS Accounting Software (Accounts Payable, Receivables, Collections, End Of Month)
-Knowledge of customer systems such as Quantum, Gate Log System, SAP, Track, Ariba, Corcentric, Concur
-Implementation of new Mistras Software's
-Standardization of Mistras Best Practices
Office Manager (05/2017 – 07/2021)
- Supervise and assist administrative staff, oversee payroll, accounts payable, accounts receivable
- Conduct Month End Financial Processes for AP & AR
- Assist the General Manager, Sales Manager and Operations Manager with various projects
- Implement new processes and policy per the request of Controller or Corporate
- Assist other offices with training and additional assistance as needed
- Audit invoices for contract compliance and accuracy, respond to and resolve customer inquiries, complaints and work order preparation in a timely, accurate and professional manner.
- Interview potential candidates for accounting team
- Ensure timely and accurate billing for customers
- Reconcile against customer AP systems as needed – TRACK, Ariba, VMS
- Ensure 65% invoicing of open work in process total
- Generate collections and follow up on past due invoices with customers.
- Report updates to Corporate Finance department on any past due accounts
- Generate purchase orders as needed for purchases
- Process accounts payable invoices
- Process employee expenses and per diem requests
- Input payroll hours on daily basis
- Identify and properly apply payment received from customers
- Process credit card payments accordingly
- Book travel accommodations for technicians as needed
- Adhere to SOX compliance policies and procedures
ALLIED UNIVERSAL, SANTA ANA, CA 09/2012 – 03/2017
A/R Billing Lead - 08/2014 – 03/2017
- Responsible for training and supervising 3 billing specialist
- Assist monthly with end of month process
- Lead biller for large accounts with specialized consolidated billing
- Provide customer support by timely responding to information requests from the client or field operations, such as reproducing copies of invoices, coordinating and issuing billing adjustments and credit memos
- Maintain complete, accurate, and organized client billing field which incorporates both hard and soft copy documentation
- Assist with gathering all of the information for yearly audits
- Work side by side with the accounting department and controller to resolve A/R issues
- Assist the collections department with aging to ensure and resolve issues with delay of payment
- Experience in large acquisition integration
- Travel to secondary corporate headquarter in Pennsylvania on as needed basis to help train and transfer necessary data
- Work with accounts payable to ensure all monthly expenses are being coded and billed accurately
- Monthly financial analysis of increase and decrease of revenue
- Application of cash receipts to client accounts on daily basis
- Generate 1000+ invoices weekly on different billing frequencies such as first of the month, weekly, bi-weekly, monthly, calendar monthly, and end of month.
- Manually code invoices with billing detail and update GL accounts accordingly when previous month adjustments were made
- Issue customer check refunds for overpayments
- Set up new accounts, maintain accounts, and term accounts as needed
- Upload customer invoices to customer portals such as Ariba, Nexus, Covanta, WAWF, GXS
Timekeeping Auditor - 09/2012 – 08/2014
- Audited the hard copy time sheet for compliance of rest and meal break periods with state/federal laws
- Documented within the employee diary in the HRIS of any violations
- Scanned time sheets and documentation.
- Weekly reporting to branch management as well as upper management on timekeeping audit outcomes using MS Excel and MS Word
-Created report sent to owners of company to show where compliance is at
-Oversaw 18 divisions and communicate effectively with management at sites
-Assisted accounting with weekly manager overtime payouts
-Assisted HR department with new hire data entry
- Sent out to the field warnings and write ups due to non-compliance of rest period acknowledgement
- Created schedules for new account set ups during acquisitions to ensure training could be completed by field managers
ENTERPRISE RENT A CAR, GARDENA, CA 12/2009 – 07/2012
A/P Document Systems Coordinator - 04/2011 – 07/2012
- Process vendor invoices for payments & keep vendor accounts current
- Code invoices in system for prompt payment to clients
- Reconcile statements and accounts on a monthly basis
- Prepare monthly financial reports for company executives
- Provide updates to vendors for when payment for invoice is sent out
- Delegate daily assignment to team
Management Trainee - 12/2009 – 04/2011
- Responsible for helping customers through the rental process.
- Fill in management roles
- Administrative duties such as filing, photocopying, and faxing
- Contact customers and insurance companies in regards to outstanding balances
- Drive sales and develop new accounts
- Market the company to new clients and existing corporate accounts.
- Process paperwork related to rentals: invoices, contracts and damage reports.
- Refer potential employees to the designated department
- Recognized for sales and attended awards dinners & named corporate liaison
EDUCATION
UNIVERSITY OF CALIFORNIA, RIVERSIDE 09/2006 – 08/2009
B.A Economics/Administrative Studies
IMMACULATE HEART HIGH SCHOOL, LOS ANGELES 09/2002 – 06/2006
High School Diploma
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