CHERIE A. BYRD
281-***-****) • **************@*****.***
document Control lead
I have experience working within the Oil & Gas Industry since 2001, specifically to document control and information management. I have worked on multiple projects ranging from offshore, onshore, pipeline, plant operations and LNG. My knowledge includes experience with various EDMS tools and software applications. I am well versed in project procedure development, workflow implementation, and training. I have trained in all standard phases of project progression from FEED, Detail Design, Construction, Handover, Closeout and turnover. I have in-depth understanding of the document control function and requirements throughout the duration of a project. I am capable of catering to project requests while maintaining the integrity of the project by company standards.
Professional Experience
Lead Document Controller
Jan. 2014 - Present
Shell / Wipro – Houston Region
Duties Include but not limited to:
Developed, maintained and implemented Document Control Procedure
Implemented and maintained Document Numbering Procedure
Ensure suitability as well as accuracy of the Master Document Registers (MDRs)
Developed and maintained (DDM) Document Distribution Matrix
Ensured that contractor and supplier deliverables were submitted according to contract requirements
Report document control progress and any issues during project meetings
Prepared training material and conducted Project Information Management workshops with project team.
Facilitated weekly document control meetings with contractor document control team to discuss progress and issues
Managed and maintained the integrity of the EDMS system throughout the duration of the project
Managed and maintained confidential documentation (Technical Queries Response, Technical Bulletins) during bidding phase of project
Managed and maintained project documents using ASSAI and SharePoint
Issued weekly reports to project team to track progress and overdue documents
Assisted in developing any ad hoc reports for project management team on an as-needed basis
Assigned and managed permission rights for project team members in SharePoint and EDMS system
Coordinated with information manager to develop and define handover procedure.
Coordinated with contractor document controller lead to implement handover procedure
Managed project team review of handover deliverables to ensure all final handover documents were delivered to client in timely manner.
Document Control Coordinator
ExxonMobil – Houston Region
Oct. 2011 – Jan. 2014
Duties Include but not limited to:
Provided oversight of the process used by Contractor to create, manage and deliver documents
Ensured that the Contractor implemented Company’s requirements as determined by Global Practices
Maintained Master Document Register (MDR)
Maintained Document Distribution Matrix (DDM)
Assisted Lead Information Management Coordinator (LIMC) to ensure overall Information Management and Document Control objectives are met
Trained and coordinated Project Team member in handling documentation in accordance with overall Information Management Plan and procedures
Responsible for documentation receipt, distribution and transmittal back to Contractor
Managed central hard copy and electronic file storage
Assigned document numbers to project generated documents
Document Control Sr.
HESS Corporation – Houston Region
Jun. 2011 – Oct. 2011
Duties Include but not limited to:
Log in and out all technical and non-technical documents using access database
Upload all documents using Sharepoint for retrieval by engineers and partners
Maintained electronic documents to and from partners, vendors and engineers
Created and maintained document distribution matrix
Direct contact with suppliers/engineers regarding documentation submittals and re-submittals
QA/QC all documents before documents are distributed to team and partners
Document Mgmt.-Lead / Lead Information Records Clerk / Administration Dept.
AMEC Paragon Engineering– Houston Region
Oct. 2001 – April 2011
Duties Include but not limited to:
Log in and out all drawings and technical information (vendor and engineering) into database programs: Convero, Documentum, Fusion, Filenet, Share Point, ERoom, VPRM (Vantage Project Resource Management) and (DDOC / VDOC) to track hard copy notifications.
Issued Engineering Deliverables / Vendor documents/drawings for engineers’ approval (Squad Checking)
Maintained electronic/hardcopy transmittals of all communication to and from vendors, engineers and field/ construction
Processed Request for Quotation Packages (RFQ) for the client and vendor.
Worked on Multiple Projects at a time supervising three or more individuals.
Expedited submittal/re-submittal of all documentation as well as met any deadlines according to schedule
Issued Bi-weekly reports to project and client regarding document status and schedule
Attended all Kickoff meetings with project team members, client & customer
Training Coordinator of EDMS
QA/QC of all documentation received
Project Closeout
Courthouse Specialist - Receptionist/Administrative Assistant
Houston Region
Oct. 2000 – Oct. 2001
Duties Include but not limited to:
Prepare monthly expense reports
Orchestrate travel arrangements for corporate employees
Order and distribute supplies
Approve employee timesheets
Provide administrative support to executive team
Provide administrative support to executive team
Draft documents and assist with creating presentations for management
Dr. Mitchell D.O Office - Ophthalmologist Specialist - File Clerk
May 1998 – May 1999
Duties Include but not limited to:
Answer incoming calls and scheduled patient appointments
Input new patient information and updated existing patients in company database
Maintained patient’s medical records
Education
S.P. Waltrip Sr. High School Degree - May 1999
HCC – Associate of Arts Degree - December 2016
Computer/ EDMS Systems
Assai
VPRM
SharePoint
Documentum
Smart Plant Foundation (SPF)
IRooms
LiveLink
Adobe Review Tool
FileNet
Microsoft Programs
Adobe Acrobat Professional
References
References available upon request