Mary Caka Major

Conroe, Texas *****

Cellular 832-***-****

ad0tau@r.postjobfree.com

Summary of Qualifications:

Diverse background in executive administration, office management, human resources, training, safety, operations, contract compliance and consumer affairs. Twenty years’ experience with GSA, State, Local and City bids, RFP’s, RFI’s, and RFQ’s; managing contracts from original bid decision to completion of contract responsibilities. Experience in travel logistics, scheduling, presentation skills, internal and external meeting management, excellent written and verbal communication. Promoting process improvement, decision making, and meeting deadlines as assigned. Work well with others and ability to work unsupervised. Excellent experience developing and implementing a variety of corporate programs, including those that must comply with corporate, state and/or federal agency guidelines. Skilled in developing department objectives. Experienced in presentations for executive meetings. Computer and software skills in a variety of programs, including Microsoft Office Suite. Extensive experience with company events and outside organizational events.

Professional Experience

July 2022 – September 2023 BL Technology (BLTI) An Inframark Company Tomball, Texas

Office Manager/Human Resources Coordinator

Assists in full-cycle recruitment and employee orientation

Supervise office administrative staff

New Hire reporting, employee file maintenance, training documentation and tracking, 1-9 compliance, reporting and record keeping as required by company insurance policies

Monitors & maintains On-Boarding practices and annual reviews, employee status changes, etc.

Coordinates compliance with federal and state regulations concerning employment

Assist Safety & Quality Officer with documenting and investigating incidents/accidents

Train, mentor & provide support to other Office Team members. Coordinate office management

Work with Paychex/Bamboo/Kronos with all HR related activities

Work with Managers to maintain Recruitment, Reviews, Licensing & badging of employees

Performs other related duties as required and assigned

Oversee the daily operations of office.

Organize maintenance vendors to keep the office clean & good working order.

Communicate with each department head to assist to enhance employee productivity.

Work with Safety & Quality Officer to maintain and execute compliance & coordinate with Health and

Safety policies, programs, and all OSHA requirements,

Report office progress to senior management & advise areas to improve office operations.

Conducts and tracks all onboarding, training and other related training as needed

Responsible for compliance in Customer Platforms (NCMS, etc) administration and documentation

Assist with worker's compensation claims as requested by Paychex

Office Repairs, Supplies, maintenance, scheduling & ordering

Arrange and/or host office meetings.

Keep office expenses in budget. Report changes to executive management.

Note: Home Caregiver

April 2019 – July 2019 Spring, Texas

2018-2019 Williamsburg Enterprises Houston, Texas

Executive Assistant to the Managing Partner/Owner

Conserves Partner’s time and promotes the corporate image by representing the Partner internally and

externally, providing liaison between the Partner, key executives, and employees.

Maintain Partner’s calendar

Travel arrangements

Manage office operations

Human Resources. Develop job descriptions, hire agencies, negotiate agency contracts, interview, conduct

reference follow-up, hire, new hire orientation, negotiate medical/dental insurance, setup new hire for insurance

and payroll. Process payroll.

Office equipment maintenance.

Setup workstation for new employees

Expense reports

General Ledger coding for company credit cards

Plan events for company and charities Partner is involved with

Order breakroom supplies

Reception duties. Answer phones and direct calls. Greet incoming guest and setup conference room.

Accomplish all task requested by Managing Partner

Personal Assistant to Managing Partner

Note: Home Caregiver

January 2017- May 2017 Spring, Texas

2000-2017 Safety Vision L.P. Houston, Texas

Executive Assistant to President/CEO (2000-2017)

Office Management and Facilitations (2000-2017)

Government Contract Administrator (2000-2017)

Bid Coordinator, Sales (2000-2017)

Director of Human Resources (2000-2008)

Accomplished all task assigned by the President of Safety Vision L.L.C.

Travel arrangements

Correspondence creation and review

Calendar maintenance.

Managing the day-to-day operations of the office

Organizing and maintaining files and records

Planning and scheduling meetings and appointments

Managing projects and conduct research

Preparing and editing correspondence, reports, and presentations

Working in a professional environment

Interact with all levels of Management, personnel, vendors, and customers.

Responsible for all aspects of Office management. To include office maintenance, supplies, building improvements and telephone communications systems.

Negotiations of contracts for janitorial services, cellular services, communication services and office equipment services.

Developed Safety Vision L.L C. personnel manual.

Established personnel files and internal forms.

Interview and hire Field Technicians and office personnel.

Supervise Installation Field Technicians throughout the industries; negotiate outside contract services for installations.

New employee orientations.

Maintain all personnel records, to include accrued personal time out (PTO) and all disciplinary actions. Complete required forms for Workforce Commission.

Negotiated corporate accounts with various Hotels and car rental agencies.

Monitor accounts expense reporting.

Produce sales presentations.

Complete all government documentation for bidding purposes.

Government Administrations Services (GSA) Contract Administrator. (Extensive knowledge)

Duties include computer website maintenance on GSA Advantage.

Assignment of products to be introduced on GSA schedule.

Complete all documentation required to accomplish certification requirements.

Attend GSA Expo and training classes.

Knowledge of NAIC codes and cage codes for assignment to products and schedules.

Maintain and update SBA, SAM, GSA, SIP, multiple other Federal and State certifications and website notifications.

Responsible for yearly contract auditing by all government agencies.

FBI background check and fingerprinting

Plan and organize company sponsored activities and events.

Plan and organize events for YPO organization (CEO member)

Produce company "Year in Review" newsletter.

Team with the sales staff in the production of presentations and RFP's.

Interact with all levels of Management, personnel, vendors, and customers.

Education

Sam Houston High School; Houston, TX

35+ Years on the job education

Skills

HRIS – Bamboohr

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher)

GSA Contract Administration

SIP Program Administration

SalesLogix

Notary for the State of Texas

QuickBooks

Human Resource and Employee Relations

Ability to Multi-task

Ability to work unsupervised

Excellent in Time Management

Travel logistics

Calendar maintenance

Multi-year experience in the supervision of employees

Event Planning

PayCom

ADP Payroll

PayChex

Business Associations

Young President’s Organization of Executive Assistants (YPO-EA 2000-2017)

SHRM

Texas Notary Public Association

American Businesswomen Association

National Association of Executive Secretaries and Administrative Assistants

Society of Human Resource Professionals

Personal Associations

ACE Scholarships

Autism Speaks

Prevention of Teenage Drug and Alcohol Abuse Organization

International Reading Association

POSEY -The Power of Self Esteem for Youth

Business and personal reference provided upon request.

Contact this candidate