AMY P. Stein

**** **** ***** **. ***. 20-321-***-****

Titusville, FL

ad0t6c@r.postjobfree.com

SUMMARY

Results-oriented administrative professional with more than 15 years of experience in office management.

Demonstrated ability to excel in dynamic environments, embracing change, working autonomously, and

consistently surpassing expectations. Proficient managing multiple priorities, concurrently while adhering to stringent deadline, all without compromising the quality of work.

PROFESSIONAL EXPERIENCE

Brandan Enterprises Inc., Apache-Logical JV, Wichita Tribal Enterprises LCC Kennedy Space Center, FL

Administrative Assistant June 2015- August 2023

Spearheaded administration of Spacelog, overseeing weekly engineering notes, goals, and

upcoming projects

Orchestrated correspondence in adherence to NASA standards for the Division, serving as Administrator

Served as Secretarial support for the Engineering Control Board, managing meeting agendas, attendance,

and minutes.

Enabled efficient document creation and configuration management.

Facilitated seamless travel coordination, domestically and internationally, for Division Chief and Deputy

Chief

Managed expense reports and reimbursements, enhancing financial efficiency.

Streamlined Division Chief, Deputy Chief, and four mangers’ schedules, optimizing time usage.

Produced research materials using PowerPoint, Excel, and Word for the Division.

Maintained SharePoint sites/files for project and division management.

Functioned as the Record Management Custodian for the Division.

Ensured proper sevurity area access and contributed in lead events for 400+ attendees.

Coordinated meeting setups and managed action items through spreadsheet tracking.

Guided new support staff for the NE-X Front Office regarding procedures and policies

Prepared monthly/quarterly reports and briefings for Programmatic and Management Reviews.

Administered training certifications to maintain personnel clearance requirements.

Managed interview processes for Engineering Division positions.

Rockwell Collins Inc. Melbourne, FL

Administrative Assistant January 2011 – June 2015

Provided direct assistance to three managers and Senior Administrative Assistant.

Managed visitor calendar, ensuring security compliance for international visitors

Handled forms and logistics for parts shipment domestically and internationally.

Oversaw overtime collection for Director of Operations from various divisions.

Created and distributed the weekly company newsletter for Melbourne, FL Facility.

Designed and formatted PowerPoint presentation for monthly meetings.

Executed standard office procedure including travel, supply management, and multi-line phones

United Space Alliance LLC Kennedy Space Center, FL

Administrative Assistant October 2002 – December 2010

Supported three managers and functioned as backup to the Director’s Administrative Assistant.

Coordinated and processed expense reports via the Outtask/Vinnet System.

Assisted in security and credential processes for employees and customers.

Managed Program Action Directives, Applicable Document List, and Statement of Work numbers.

Maintained Procurement Data Requirement Description (PDRD), and PDRD Index.

Recorded meeting minutes and ensured timely completion of action items.

Held responsibility as Training Point of Contact for three departments

Coordinated distribution of engineering change proposals and requests

Contributed to Lean Six Sigma Team addressing Delinquent Out Verification

Spherion – United Space Alliance Cape Canaveral, FL January 2001 – November 2002

Managed calendars for multiple managers.

Arranged travel and submitted expense reports

Designed presentations in PowerPoint

Coordinated document flow and addressed incoming calls.

Carlin Financial Group New York, NY

Administrative Assistant January 1999 – December 2000

Supported President, Chief Executive Officer, and Senior Managing Directors.

Coordinated travel arrangements and managed personal transactions.

Developed and maintained and Access database for new traders.

Aided compliance troubleshooting and order room coordination.

Schroder & Co., Inc. New York, NY

Administrative Assistant January 1996 - December 1998

Provided direct support to executives and coordinated international workflows

Managed conference all setup, travel arrangements, and expense reports.

Facilitated executive calendar management and onboarding processes.

Addressed client inquiries and resolved issues promptly.

EDUCATION

Brevard Community College – Cocoa, FL

Associate of Arts

COMPUTER SKILLS

MS Word, Excel, PowerPoint, Outlooks, and Access

SAP, Lotus, PeopleSoft, Windows Google Suite

Corporate Priority Software, Concur, SharePoint, Calysto, Documentum

Typing speed 70 words per minute

REFERENCES WILL BE FURNISHED UPON REQUEST

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