SUMMARY

Well-rounded administrative and personal assistant possessing excellent

communication skills. Experienced in both office and executive support tasks. Adaptable, professional and highly organized.

EXPERIENCE

Charlie's Place - Office Manager/Personal Assistant Glendale, CA • 03/2015 - 10/2023

UPS - Administrative Assistant (Temporary)

Ontario, CA • 02/2020 - 07/2021

CONTACT

ad0ss9@r.postjobfree.com

415-***-****

Glendale, CA 91201

WWW: Bold Profile

SKILLS

EDUCATION AND TRAININ

G

Bachelor of Arts: Apparel

Design And Manufacturing

Art Institute of California

San Francisco • 06/2004

Some College (No Degree):

Business Administration

UC Irvine

Irvine

Cybelle Jacobs

• Assisted with the preparation of budgets, forecasts and financial statements. Coordinated meetings, conferences, travel arrangements and department activities.

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• Maintained filing system for records, correspondence and other documents.

• Ordered supplies and equipment to maintain adequate inventory levels.

• Created spreadsheets in Excel to track data such as vacation requests, sick days . Answered phone calls, responded to emails, routed mail and coordinated courier services.

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Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.

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Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.

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Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.

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Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.

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Conducted research projects related to new product development or marketing initiatives.

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Monitored payments due from clients and promptly contacted clients with past due payments.

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Resolved customer inquiries and complaints requiring management-level escalation.

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• Interviewed prospective employees and provided input to HR on hiring decisions.

• Provided administrative support to the executive team, including scheduling

• Administrative Support

• Expense Reporting

• Bookkeeping

• Supply Management

• Staff Hiring

• Office Management

• Billing

• Customer Service

• Customer Relations

• Budget Administration

Scheduling and Calendar

Management

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• Website Maintenance

• Social Media & Marketing

Freelance (Film) - Production Assistant

Los Angeles, CA • 08/2009 - 03/2015

meetings and managing calendars.

Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.

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Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

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Ensured efficient operation of office equipment such as printers, copiers and fax machines.

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• Entered data into spreadsheets using Microsoft Excel or other similar programs.

• Developed project plans for various tasks assigned by upper management.

• Facilitated the transport of equipment and costumes to set locations.

• Coordinated with vendors for rental equipment needs.

• Managed inventory of supplies, costumes, and other materials.

• Ran errands as necessary for the designer and supervisor.

• Performed general office duties such as answering phones, filing paperwork.

• Conducted research for the designer.

• Sorted and packaged costumes to prepare for shoots and returns.

• Assisted with fittings and changes during pre-production and on set.

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