MALIA PAPALII

Concord, CA, *****

408-***-****

ad0sne@r.postjobfree.com

OBJECTIVE

I aim to obtain a role where I can cultivate opportunities and foster development. My goal is not merely a job, but a long-term career

where continual learning is valued, and where I can contribute as an asset to both the team and the company.

SUMMARY OF QUALIFICATIONS

Proficient in office software and clerical duties, including data entry, filing, and document organization.

Excellent communication skills, both written and verbal.

Strong organizational abilities and attention to detail.

Experience in managing administrative tasks and providing support to a team or office.

Familiarity with office equipment and procedures.

Ability to multitask and prioritize tasks efficiently.

Proven track record of reliability and maintaining confidentiality in handling sensitive information.

WORK EXPERIENCE

SUTTER EAST BAY MEDICAL FOUNDATION: Orinda, CA

Student Medical Assistant

Sep/2023 – Oct/2023

Monitor physician schedule

Clean and stock exam rooms with inventory and supplies

Obtain and room patients (welcoming, verifying, charting, took vitals, and assisted with every area of patient care)

Maintained HIPPA at all times

Performed administrative duties such as in-basket, scheduling appointments, medical records, fax and returning patients calls

TEAM Risk Management Strategies: Concord, CA

Caregiver (Rebecca Forkey)

May/2023 – Aug/2023

Check in with patient (if she needed to address any issues or concern)

Setup house and prepared animals (Quasi, Pork Chop, Lola, Scooter, The HOMIES Squish, Kermit, Bean and Dill, Chinchillas and Chix) Sometime outside animals.

Assist patient for the day (Getting ready for the day, change bedding, switching out chuck and hygiene cleaning, dressing and medications)

Perform administrative duties such as mail, scheduling appointments, maintaining medical records and others.

Housekeeping

Administer/Setup medications

Bathing

Administering Rectal suppository

BARRON’S SPECIALTY FOODS: Pacheco, CA

Order Processor/Sales Clerk

Feb/2022 – March/2023

Entered orders received from customers over the phone and from on-line.

Packaged, shipped, and tracked orders. USPS/UPS/FEDEX/HAWAIIAN EXPRESS/DHL/OLD DIMINION/CUSTOM FREIGHT

Created invoice after shipment.

Streamlined ordering process for large client saving 10 hours of labor weekly.

Prepared sales reports, invoices, and other documents.

UBER: CONCORD, CA

Driver/Customer Service

March/2022 - Present

Completed successful on-time pickup and drop off.

Arranged regular cleaning and maintenance services for my vehicle.

Ensured riders had a pleasant trip resulting in a 4.80 rating.

PACIFIC GAS & ELECTRIC: Concord/Petaluma, CA

Routine Field Clerk/Director Assistance

July/2016 – Dec/2021

Daily AM meeting to ensure crew (8-12) were equipped for job site. (Equipment’s, Tools, PPE, out-source jobs, Food, Water, and logging)

Administrative tasks – Maintain organized files, organize contact database, handle paperwork.

Check in daily/weekly with Field Engineer to strategically addressed any outstanding action items on Purchas Orders, scheduling jobs and vendor payments.

Monitoring and assuring all Training is completed in a timely matter.

Email & calendar management – Conserve executive’s time by reading and routing correspondence, responding to emails, scheduling meetings, and keeping track of schedules.

Expense Reporting: Assist with processing of monthly charges and handling expense reports. Manage PCard and corporate card usage, and reconciliation of statements. (Sr Directors/Directors along with their direct reports monthly charges 75 EEs) 2wks Using Concur as this is the company policy.

Assist with onboarding of new employees. Responsible for filling new hire request via EDRS approval, assigning requisitions to Staffing Consultants, process, post and perform OCR/PCR function. Perform and verify candidate employment eligibility with vendors/databases. Manage confidential files and other privileged information for compliance and record keeping. Knowledge and compliance with HIPPA privacy standards. Also, manage the offboarding of team members, ensuring each team member maintains the proper level of training for each position held.

2017 got appointed to Sourcing Emergency Logistic and became the Chief. Later, got nominated to become the advisor to the Gas Logistics Chief.

Procurement Clerk - ordered equipment for construction projects (Cut PO), managed shipment.

Order/Manage/Track/Coordinated Fire Resistant gear for 500+EEs for Personal Protective Equipment

PACIFIC GAS & ELECTRIC: San Francisco, CA

Accounting Clerk/Operating Clerk

Sep/2009 – July/2016

AP: 7 years - responsible for all vendor payment releases - gathered missing -

Received invoice - scanned into Talia - uploaded - document verification - PO match - approval obtained - release payment (Matched invoice to PO, receipt) 3-way match and 2-way match.

Light coding - auto coded for the most part.

Assist our Senior Analyst with colleting funds owed to PGE and more. (Updated company documents)

Answering phones (APPaid/Payroll Help Line 8am to 12pm & 1pm to 4pm)

Provide knowledge of contact, payment and assisting with facilitate payment resolution.

Manage several mailboxes / Respond to all vendors & employee’s inquiries with excellent customer service. Uses judgment and initiative to answer and direct internal and external inquiries.

Payroll: Learned union/management benefits to support employee and agency questions/concerns

EDUCATION

CARRINGTON COLLEGE: Pleasant Hill, CA

Medical Assisting Certification

02/2023 – 10/2023

INDEPENDENT SCHOOL: San Jose, CA

GED Certification

08/2004

CERTIFICATES & AWARDS

CPR certified through 2025

REFERENCES

Tinamarie Cordero, Electric Manager

Pacific Gas & Electric

Sacramento, CA 95814

510-***-****, ad0sne@r.postjobfree.com

Rijene Stinson, Sr. Administrator

Pacific Gas & Electric

Sacramento, CA 95814

925-***-****, ad0sne@r.postjobfree.com

Sonja Castro, Supervisor

Bill Barron’s Specialty Foods

Pacheco, CA 94523

925-***-****, ad0sne@r.postjobfree.com

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