Administrative Assistant Executive
Resume:
Nymfa (Ting) Gatdula
ad0rgy@r.postjobfree.com
EXPERIENCE
Thirty years of Executive Assistant, Office Administration and Management, Trade Marketing, Business Development, Sales, Commercial Finance, Pricing, Budget
EMPLOYMENT HISTORY
Amazon.com, Inc
Executive Assistant
May 2021 – October 2023
Managed complex calendars and schedules, including scheduling meetings and conference calls, and resolving scheduling issues in multiple time zones.
Prepared Word, Excel, PowerPoint presentations, agendas, reports to support the objectives of the organization.
Contributed to leadership meetings by taking notes and tracking action items. Helped ensure leaders are properly prepared and on time for all meetings.
Assisted with scheduling of multiple stakeholder meetings, event planning and coordination for team meetings, all-hands meetings, summits, MBRs, QBRs.
Maintained distribution lists and updated internal database.
Managed and routed phone calls, emails, and postal mail, and responded to inquiries on behalf of the executive team.
Conducted operational and administrative duties and worked toward developing solutions and strategies for collaborations with other teams.
Coordinated and planned meetings and events including executive engagements, taking the lead to support and plan initiatives that foster a positive organizational culture.
Managed room bookings, AV needs, catering, collaborated closely with teams on client coordination.
Planned and arranged travel itineraries, flights, hotels, and transportation for executives.
Processed expense reports for the executive team, managed Purchasing card and Purchase Orders. Sent and processed NDAs.
Communicated professionally with executives, colleagues, and clients across the organization on behalf of the executive team.
Managed inventory of office supplies and purchased office equipment when needed.
Prioritized conflicting needs, managed matters expeditiously and proactively, and followed through on projects to successful completion.
Used discretion, confidentiality, and good judgement to manage sensitive matters.
Mentored and developed other talents. Lead hiring process for administrative support
Managed Corporate branch office and coordinated space planning.
In the absence of leadership, exercised initiative, and judgement in responding to customer concerns (both internal and external) or, if unable to assist, promptly referred to the appropriate party or department and followed up to ensure problem resolution.
Southern Glazer’s Wine & Spirits
Executive Administrative Assistant
January 2001 – November 2020
Provided professional-level executive administrative, operational, and procedural support to the office and executives.
Supported and performed a variety of activities, in administrative areas such as personnel, HR, purchasing, IT, contracting, budgeting and report preparation to meet specific rules and guidelines.
Composed and prepared clear and accurate reports, correspondence, procedures, and other written materials.
Planned, organized, managed, directed, and oversaw the staff, functions, and activities of the Administration Office.
Managed multiple calendars, schedules, meetings, and conference calls in multiple time zones.
Planned and arranged travel itineraries, flights, hotels, and transportation for executives.
Processed expense reports. Represented the department in meetings.
Exercised independent judgment and discretion in formulating, managing, and controlling administrative and fiscal policies; areas of responsibility included general accounting, financial reporting, budget development.
Organized and prioritized work to meet critical deadlines. Maintained accurate records and files.
Planed, assigned, directed, and reviewed the work of others on a project or day-to-day basis.
Exercised sound judgment within established policies and procedures.
Established and maintained effective working relationships with all departments and colleagues.
Administered short and long-range fiscal services planning activities; managed the effective use of assigned resources to improve organizational productivity and customer service; provided complex and responsible support to the Office.
Answered and screened telephone calls in a professional and timely manner; took accurate messages with a high degree of professionalism and courtesy; arranged conference calls.
Coordinated meetings, prepared and distributed agendas and other meeting materials, reserved and prepared conference rooms, and took down meeting notes.
Demonstrated a high level of professionalism in dealing with confidential and sensitive issues.
Performed administrative office duties including office supplies and equipment ordering, managed office equipment maintenance schedules, maintained up to date filing system, photocopied, responsible for incoming and outgoing mail and packages.
Performed other related duties as assigned by leaders.
EDUCATION
Bachelor’s Degree, Marketing
Golden Gate University, San Francisco, CA 1992
HARD SKILLS
MS Office (Excel, Word, Power Point, Calendar, Outlook), SharePoint, Concur, Google Suite, Chime, Slack, Zoom, Word Processing, Office Management and Administration, Executive Assistance
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