Jesse Ortega

San Antonio, TX *****

ad0r2a@r.postjobfree.com

+1-210-***-****

• 15+years of Accounts Payable experience

• Provided office support to payroll department personnel

• Verified time-sheets of employees for duplicate entry

• Checked earnings on quarterly reports on requested information from various agencies such as Social

Security, Mortgage Companies

• Calculated hours worked on employees to be reported to Bureau of Labor Statistic in Austin

• Totaled hours on time-sheets for entry on accounting system

• Resolving discrepancies, and completing check runs

• Created purchase orders for refinery plant manager for purchasing

• Updated gas leases, and oil leases for sales marketing department

• Proficient in Microsoft Office Suite, Business System Resource, Emdecs, Wolfpak, QuickBooks, Passport,

Banner, and SAP

Work Experience

Accounting Assistant

Texas A&M University San Antonio,Texas - 782114

November 2014 to August 2022

• Accounts Payable Assistant provides assistance in accounting activities for the Financial Services are as follow:

• Print accounts payable checks and making copies of checks to support invoice and travel vouchers paid on daily basis

• Open mail for Accounting Operations, stamp date all incoming documents, travel and vouchers and other documents in spreadsheet, to be track by Accounts Payable Manager

• Reviewing documents and making sure proper requirements are met before payments made to vendors

• Review all incoming travel reimbursement to ensure that proper documentations are within the TAM System, university policies and procedure

• Maintain and keep vendors files and voucher documentation in order

• Data entry for all incoming university involces for the accounts payable department

• Checking that all invoices are paid with proper account number and object codes

• Making sure vendors don't have state warrants on accounts

• Updating spreadsheet for travel reimbursement on scheduled payment due dates

• Verify that all incoming invoices have purchase order, L-doc, or Edoc issued by procurement

• Assisting accounting operations in processing invoices and travel vouchers for payment process on dail basis, after they have been reviewed by the Accounts Payable Manager, and Assistant Comptroller Director of Accounting Services

• Print accounts payable checks and making copies of checks to support invoice and travel vouchers paid on daily basis

• Retrieve information on payment on invoices or travel payment reimbursement for vendors, and employees when calling on payment status

1-2

Jesse V. Ortega

• Assisting accounting operations in making copies of assets for Andrew Cavazos, scanning of library, prepaid, SSC, payable in share drive

• Obtains copies of vouchers to support prepaid expenses as schedule

• Review and resolve discrepancies on all invoices charges, and completing check runs

• Process stop-payments on checks that are reported lost

• Responsible for matching, batching, coding and of purchase orders and invoices

• Summarized invoices for payment and data entering on due dates

• Answer accounts payable incoming calls regarding any vendors inquiries of payment schedule Projects In Process/Monthly /Yearly

Buy A&M Vendor Admin Training in progress

Buy A&M Vendor setup in progress

Buy A&M Accounts Payable training in progress

Yearly assisting the Accounting Manager with 1099 and W-9 Clear outstanding check list done a monthly basis (Bank 00005-Controlled Disbursement) in process Updating vendors file with phone numbers, accounts payables email, and contact name for BAM in process on monthly, daily, and yearly

Training Completed

Accountant Contract Specialist.

Travel Workshop

November 2014 to August 2022

• Incoming & Outgoing merchandise from the staff/faculty to be shipped out, to include all incoming deliveries and freight from all vendors we do business

• Customer Service to all Campus Community(Staff and Faculty)

• Check for any-incoming emails from Human Resource for Off Boarding Notification-or New Hire Employee

• Answered and Replied to internal emails from the University Staff and Faculty

• Create all requisitions for non-purchase orders for Auxiliary Services when requested from Auxiliary Services Manager

• Check Jira for open work order request for Auxiliary Services, and close all work orders tI been completed

• Some additional projects-presently working on:

• Created Incoming Inventory list for Auxiliary Services -Vending Machines on hand with

• current vendor, Accent Food, LLC

• Keep updated all Auxiliary Services commission reports for Dining Dollars Hall Business Services reports (update cancellation)

• Keep updated all Auxiliary Services commission reports for Dining Dollars Hall Busine: Services reports (update cancellation)

• Scanning Previous Meal Plan Acknowledgement received for previous before Fy2019

• Make sure to file or scan all previous invoices from Chart wells that were paid on prior Fy2019and Fy2020

Administrative Associate, Accounts Payable Clerk

Housing Urban Development - San Antonio, TX

October 2010 to December 2011

Grants Monitoring Administration COSA, San Antonio, Texas 78205 Cott Beverages, Inc., San Antonio, Texas

• Accounts Payable – accepted and posted payments

• Verify intake of money, credit cards, debit cards, checks (verifying), and cash.

• Prepare daily bank deposit.

• Responsible for various task which included the reviewing of documents to verify accounting data and necessary entries.

2-2

Jesse V. Ortega

• Used SAP to complete the monthly closing process (a multimillion dollar portfolio) on a timely and accurate basis; along with provide complete and accurate analytical analysis of the results of operations.

• Responsible for maintaining prepaid and accrual accounts, reconciliations, invoicing, and assisting with the month-end/year-end close.

Administrative Associates II

The University of Texas at San Antonio-Dept. of Demography and Organization Studies October 2010 to October 2010

• Plans, organizes and coordinates administrative duties.

• Assist in preparing dept budgets by gathering and compiling information and making recommendations

• Collects data from various sources and analyzes for accuracy, completeness and relevance

• Performed administrative duties for faculty and staff members

• Performed bookkeeping, filing, and purchasing for department

• Maintain budgets books

• Assist administrators in establishing and attaining departmental goals and objectives Clerical Assistant, Admissions & Records

Alamo Colleges, Palo Alto College/Admissions & Records - San Antonio, TX August 2005 to August 2010

Switchboard Operator / Accounting District/Payroll Office

• Provided office support to payroll department personnel

• Verified time-sheets of employees for duplicate entry

• Checked earnings on quarterly reports on requested information from various agencies such as Social Security, Mortgage Companies

• Calculated hours worked on employees to be reported to Bureau of Labor Statistic in Austin

• Totaled hours on time-sheets for entry on accounting system

• Scanning transcripts add and drop slips

• Customer service to incoming new students

• Performing general office duties for Director and Assistant Director of Admissions and Records

• Extensive data entry for personnel files on students database and providing multi-task for department Accounts Payable Clerk

Age Refining, Inc.

November 2008 to February 2009

• Entered invoices into general ledger for payment process

• Responsible for matching, batching, coding of purchase orders/invoices

• Resolving discrepancies, and completing check runs

• Created purchase orders for refinery plant manager for purchasing

• Updated gas leases, and oil leases for sales marketing department

• Compared leases with the Rail Road Commission in Austin, Texas Accounts Payables Clerk

Reyes Industries, Inc.

June 1996 to January 2000

• Prepared invoices for receivables for government accounts, and commercial accounts to be filed into Customer’s files along with work orders

• Answered main telephone system; made referrals, took messages and directed incoming calls appropriately

• Entered all invoices into general ledger for payment process

• Typed reproduced reports, forms and correspondence in the accounting system

• Processed accounts payables for vendors and receivables for customers to be billed

• Summarized invoices for payment and data entering as well

• Processed outgoing mail for front office, includes Certified mail, Express mail and Federal Express as well

• Organized and maintained payables for commercial and government orders and receivables files

• Matching, batching, coding, entering invoices

Education

Business Administration, Accounting

San Antonio College - San Antonio, TX

Business Administration, Accounting

Palo Alto College - San Antonio, TX

Career Point Business School - San Antonio, TX

Bachelors of Arts in Business

Concordia University Texas - San Antonio, TX

Skills

• Accounting

• Accounts receivable

• Bookkeeping

• QuickBooks

• SAP

• Clerical experience

• Procurement

• Accounts payable

• General ledger accounting

• Typing

• Jira

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