Data Entry Clerk
Resume:
Arnetta Barker
Brooklyn, NY 11208
ad0qk6@r.postjobfree.com
I have extensive experience in supporting a variety of construction management professionals and corporate executives. My expertise covers every facet of administrative work including research and liaising with project stakeholders. I am proficient in the use of Microsoft Office Suite applications (Excel, PowerPoint, Word, Access), Westlaw and Lexis/Nexis and I am bilingual (English/Spanish).
WORK HISTORY
Executive Assistant, NYU Langone, Real Estate & Facilities, New York, / 10016 3/2023 To Present
Coordinate and Maintain Multiple Calendars, Make Complex Scheduling Arrangements
Creates and Maintain Databases
Prepare Expense Reports
Arrange Weekly Conferences, Conference Calls, Answer Phones
Sort Mail, Process Invoices
Perform Other Duties As Assigned
General Clerical Support
Order Office Supplies & Organize Department Supply Room
Program/Project Manager Special Inspections, CSA Group, New York, NY 6/2018 through 12/2022
Responsible for ensuring that all inspectors are appropriately dispatched as per Appendix A of 101-06 of the NYC Building Code
Documenting & scheduling all inspectors daily throughout the five boroughs of NYC and coordinating all off-site inspectors at fabricators, batch plants, etc.
Coordinate with all Project Managers concerning staffing & utilization of inspection staff
Oversight of training for inspectors and coordination of training
Ensure all reports are reviewed and sent to clients in a timely fashion
Make sure all testing is recorded and delivered to client within deadline
Keep track of inspectors’ certifications and renewals
Log all inspections done for each project
Record cancellations and reasons for canceled inspections
Ad Hoc
Upload Reports to client databases
Keep track of testing results, collect testing results from lab
Schedule sample pick-ups from job site
Prepare monthly reports according to inspection type
Prepare monthly discrepancy reports for each inspection
Coordinate with the Mayor’s Office (HRO) for Build It Back Inspections/requests
Senior Administrative Assistant, HAKS, New York NY 4/2015 through 6/2018
Supported Project Managers with technical reports, scheduling
Maintained all logs
Prepared reimbursement and training request forms for field workers
Managed travel, hotel and car service requirements
Managed ad hoc calendar, faxes, booking conference rooms, issuing entry passed to building, arranged catering for client meetings
Managed schedules for Senior Vice President, Project Managers
Managed corporate credit card, reconciliation and expenses
Administrative Assistant, Construction Management at RISK (CMR), Various Projects at Atkins Global New York, NY 1/2014 through 9/2014
Supported 2 CMR Managers on projects, correspondence, minutes, reports
Liaising between National Park Services and Contractors for Statue of Liberty repairs
Preparing, managing, and tracking RFI’s and RFP’s
Attending meetings with city officials regarding Statue of Liberty Restoration Projects on Liberty Island, Liberty State Park and Ellis Island
Uploading and sharing documents via SharePoint
Scheduling meetings, generated reports
Booking travel arrangements
Generating expense reports
Executive/Personal Assistant to High Profile Celebrity 12/2010 through 5/2013
Supported several major organizations including A&E, Bio Channel, VH1
Generated correspondence
Proofreading contracts
Various administrative duties
Executive Assistant of Construction Manager, Various, Daytop Village Inc. New York, NY 6/1998 through 11/2010
Generating requisitions for all department purchases, bookkeeping, travel arrangements, timecard records, managed files for 10 facilities, generated progress reports for the Executive Office and generated and maintained databases, maintained compliance with OASAS regulations, completed grant applications to NYS Office of Alcoholism and Substance Abuse Services
Generated RFPs for Construction/Property Management Department
Generated all memorandums, correspondence, and monthly reports from the department and handled all transcription projects
Schedule all meetings while maintaining an office calendar, attended and recorded minutes at all Vocational Rehabilitation meetings and conferences
Served as a liaison between clinical staff and headquarters, advised staff members on requests for personal time and issues within the department, handled timekeeping of hourly consultants
Attended AVRASA meetings organization with a mission to educate, advocate support rehabilitation counselors and social service professionals to provide comprehensive and integrated services to individuals with disabilities to find networks to secure jobs for clients
Collected on the job training payments for department
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