Mitzy Plumb

***** *. ***** *** *****, Mont Belvieu, TX 77523

281-***-****

ad0q15@r.postjobfree.com

United Way of Greater Baytown Area & Chambers County

July 2023 – Present

Administrative Assistant & Community Relationship Coordinator

Assists the CEO and Program Director

oManages the CEO’s and Board of Director’s calendars

oProvides CEO support in employee bi-weekly payroll and time studies

Responsible for all Accounts Payable and Receivables

oProcess A/P and Receivables weekly

oProvides the CEO a weekly A/P & A/R register for approval

oProcess payables through bank accounts and writing checks

oProvide multiple monthly institution statements for reconciliation

oResponsible for credit card accounts and petty cash

Responsible for Facilities and Vendor Contracts

oMaintain contracts through a due diligence system

oMaintain the security of the building by managing the security system, including issuing keys and combinations

oHandles scheduling facility cleaning and equipment repair

Serves as the Community Relationship Coordinator

oMaintains an updated donor system profile

oSchedules meetings and presentations with community donors

oPresents campaign presentations

oAttends community and donor events

oWorks with a Campaign Manager to successfully meet monetary goals for the United Way

oParticipates in all United Way program committees

The Go Solution

March 2022 to May 2023

Executive Administrative Committee

Assists the CEO and serves as support staff to the Executive Team

oManaged the CEO’s business/personal calendars

oHandled all corporate travel arrangements, private jet and commercial airlines

oScheduled and attended team meetings, records minutes and distribution

oHandled misc. business/personal tasks as needed by the CEO

oHandled extracting data and builds reports for Executive/Team meetings

oApproved and managed Executive’s vacation/sick time requests

Coordinated all Employee Engagement Events

oOrganized and hosted company wide quarterly meetings, including recognition awards

oHandled yearend employee awards and bonus incentives

oLead a team of employees to organize team incentives and holiday events

oLead employee focus groups to review the organization’s mission, culture and dress code

Managed Security Support

oManaged control access systems, issued and maintained profiles for access cards/fobs

oManaged a key and combo control system

oManaged employee parking assignments and security systems

Managed Insurance Compliance and Agent Logins

oApplied/renewed agency/producer licenses for 85 to 100 employees

oManaged and setup all carrier logins for company and producers

oManaged agents through a Salesforce system

Provided HR Support

oHandled new employee onboarding

oConducted new employee background checks

oManaged employee 401k loans and hardship withdraws

Houston Police Federal Credit Union

May 2008 to February 2023

Executive Administrative Assistant

Assisted the President and served as support staff to the Board of Directors, Committee Members and Executive Team

oHandled the scheduling/recording of all meetings

oResponsible for recording and producing final meeting documents and presentations

oManaged a meeting/document portal for Executive, Officials and Government Regulators

oCoordinated all Officials/Executive events, including holiday, retirement and recognition events

oCoordinated all aspects of corporate travel

oPresented annual compliance training for Board and Committee members

oHandled and deescalated member issues

oHandled all corporate credit cards

oHandled the purchase of all office supplies, managed an annual budget

Served as the Corporate Secretary/Liaison for the Board of Directors, Asset Liability Committee, Technology Committee, Facilities/Expansion Committee and Personnel Committee

oRecorded and managed committee charters and resolutions

oRecorded and managed all policies and contracts, using a due diligence program

oProvided data for monthly/annual financials

oReviewed and edited all employee performance evaluations

Assisted in Executive level projects

oAssisted the Project Lead in a 2-year core system conversion and ancillary systems

oAssisted with an $8.5 million downtown facility expansion

oHandled the setup of control access systems/parameters for all branches

oResponsible for all dual control access/compliance to all vaults and security systems

Served as the Point of Contact for the following:

oNCUA – Handled the credit union’s profile and scheduled annual exams/audits

oNMLS – Managed the compliance of licensed loan officers and credit union officials

United Community Credit Union

2007 to 2008

Business Development Representative

Sought out and maintained new corporate partnerships

oResponsible for bringing in a record number of corporate partnerships

oPerformed financial training and presentations to enhance corporate partnerships

oCoordinated marketing promotions and community events

Crosby/Huffman Chamber of Commerce

1999 to 2007

Executive Assistant/Director

Served as an assistant to 18 Board of Directors

oHandled all A/P and A/R monthly

oPrepared financials and monthly board packets

oScheduled/attended/and recorded all board and committee meetings

Coordinated all Chamber and Community events

oScheduled and coordinated monthly membership luncheons, including selecting event speakers

oServed as a liaison to the Membership, EXPO, Golf, Education, Legislative, Economic Development and Holiday Committees

oCoordinated all events associated with each committee, included a fundraising aspect for the Chamber

Served as the Executive Director/Office Manager/Building Leasing Agent

oManaged employees, and a vast number of volunteers

oHandled all aspects of building lease management

oManaged business relationships with 225 to 250 business/community relationships

oScheduled and managed all organization grand openings, including press releases

International Trading Company/Tyson Foods

1997 to 1999

Administrative Assistant/Training Representative

Complex Tooling and Molding

1992 to 1996

Membership Coordinator/Administrative Assistant

Highlands Insurance Company

1989 to 1991

Administrative Assistant

Experience: Microsoft 365/Exchange/2019 Products & Applications, Word, Excel, Outlook, PowerPoint, SharePoint

References provided as requested

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