MELODIE A. ROSE ad0pjk@r.postjobfree.com

Portland, OR 97216 650-***-****

SUMMARY

•Brings 15+ years of administrative, customer service, and computer skills.

•Driven professional who takes initiative, maintains productivity, and keeps detailed records.

• Consistent, reliable and organized to create efficient, quality work processes.

• Friendly and upbeat customer service professional who is caring and courteous with customers, colleagues, suppliers, and vendors.

• Friendly and upbeat customer service professional.

• Computer savvy.

PROFESSIONAL EXPERIENCE

Parsons Farnell & Grein, LLC, Portland, OR 12/2016 - 4/2017

Front Desk Receptionist /Legal Secretaries Assistant

• Answer phones transfer calls. Set up conference rooms, keep break and copier work rooms stocked and clean.

• Set and ad hoc work for legal assistants.

Cherrywood Village Retirement Community, Portland, OR

Weekend Concierge 5/2016 -12/2016

• Drove residents to medical appointment, shopping and church

• Assisted with home projects, including phone and computer tech trouble shooting.

• Personal shopping

Reliant Search on site at Hyster-Yale, Fairview, OR 10/2015 - 2/2016

Senior Administrative Assistant Legal & Risk Management

• Assist with opening and closing of case files

• Assist with billing entry and billing proof-reading for accuracy

• File invoices into current case files, both electronically and hard copies

• Projects: updated current case file location into database, created Excel spreadsheet for monies recovery, organized documentation for proof verification, scanned old production working documentation for cases, formatted in word and inserted into electronic case files

Reliant Search on site at CareOregon, Portland, OR

Administrative Assistant to Human Resource Department 9/10/15 – 9/28/15

• Temporary project support to Human Resource Department

• Printed all documents for 515 employees from ATS system and organized into HR personnel files

• Demonstrated excellent communications, organization, and professionalism throughout project

ALD, Inc., Mountain View, CA 2013 - 2014

Administrative Assistant to President (Seasonal)

• Provided administrative support to executives and staff

• Kept accurate books utilizing QuickBooks and Excel

• Prepared taxes for income tax filing

• Bank deposit slip preparation

O’Desk Corporation Redwood City, CA 2/2011 - 8/2011

Office Manager / EA to Executive & HR Team (Resigned due to medical reason)

• Managed 10,000 sq. ft. office facilities (including maintenance issues)

• HR responsibilities: talent acquisition and employee onboarding

• Worked with executives on special projects

• Conference room management

• Arranged all company functions on and off site

Pandoodle, Corporation Mountain View, CA 2010 - 2011

Office Manager / Executive Assistant to CEO (CEO moved to South Carolina)

• Coordinated all travel arrangements, domestic, and international

• Set-up contractor accounts in QuickBooks, 1099’s prepared, banking, AP/AR

• Coordinated Board member schedules

Neoconix, Inc., San Jose, CA 2005 - 2010

Office Manager, EA to CEO (Venture funded – half of company laid off)

• Front-end receptionist duties

• Interacted with outside service providers including insurance, building maintenance issues, and utilities.

• Coordinated domestic and international travel including visas to China, hotel, and transportation

• Generated expense reports for the executive team

• IP management, including interfacing with the IP attorney, IP docket and filing Management Company

• Prepared correspondence, spreadsheets, presentations or other documents or forms as requested by team members

• Maintained hard and soft NDA files

• Coordinated and scheduled both internal and external meetings/events; communicate with outside vendors regarding meeting arrangements

• Contacted board member executive staff to set up yearly meeting schedule

• Travel arrangements including visa facilitation for travel into China, usually on short notice

Vihana, Inc. Sunnyvale, CA 2003 - 2005

Office Manager & HR/Admin Support to CEO & Executive Team (Acquired by Cisco)

• Assisted Controller with various facility, human resources, and administrative duties as needed

• Set-up new file processes for the Human Resources Department

• Helped prepare due diligence papers while working at Vihana, Inc. for acquisition by Cisco

• Provided administrative support to executives and staff

• Processed AP weekly

• Coordinated travel, meetings, and Outlook calendars for executives and staff

• Generated expense reports for the executive team

• Arranged all company functions on and off site

ALZA Pharmaceuticals Mountain View, CA 2001 - 2003

Administrative Assistant to Head of Occupational Health, VP of Safety, and VP of Sales (Long Term Temp)

• Updated Job Exposure Description Access database (> 1,250 records)

• Prepared expense reports for executives

• Set up a standard template for Quarterly Department Reports, and compilation process for department monthly reporting

• Handled large meeting logistics using MS Outlook

• Scheduled over 100 meetings for the Corporate Sales Trainer per calendar year

• Coordinated travel logistics for VP of Sales and Training

• Project Lead for training materials for new Johnson & Johnson salesmen, after acquisition of ALZA. Project was

completed in 2 weeks, to include: identification of outside vendor, supervision of printing project (saving ALZA several

thousand dollars), first run approval, personally assembled 450 training binders with tabs, boxed and shipped materials

via FedEx.

SOFTWARE & SKILLS

Microsoft Word, Excel, Outlook, QuickBooks Pro, Great Plain Accounting, Data Entry, Typing 45 + WPM, 10 Key, CRM software

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