Administrative Assistant Executive
Resume:
Milany B Pasicolan
Mobile No: 050-*******/054*******
Email address:
ad0p4r@r.postjobfree.com
E d u c a t i o n
Health Care / Caregiver, Asian Institute
Health of Care North Edsa, Quezon City,
November 2005 – May2006
BS Computer Science, Global School of
Technology, Quezon City, Philippines
(June 1997– May 2001)
Basic Accounting, Digerati, Dubai
UAE (2012, undergraduate)
Training & Seminars
Training Attended
BT with NAC, ZRC Training Center
Ermita Manila, Philippines, Jan. 20-28,2014
First Aid, Red Cross Quezon City
Chapter, Asian Institute Health of Care,
North Edsa, Quezon City, April 10 – 19
2006
Seminars Attended
Integrity at Work, Philippine College
of Surgeon Quezon City Jan. 2006 –
April 2006
Diabetes and Stroke, Depression and
Stroke, Care for Stroke Patients,
Philippine Heart Center, Quezon City
March2006.
O b j e c t i v e
Opportunity to increase exposure within my area of work, enhance my knowledge and skills, improve and excel in innovative technology applications, interact with team and colleagues, and be a valuable asset to the organization. Obtain a position in a professionally managed organization, where promotion of self-development exists.
P r o f e s s i o n a l C a r e e r
October 28, 2021 – Present, Executive Assistant (CEO/Director)
/Admin, E-Tran International LLC, Business Bay Dubai UAE
Make/prepare the accommodation / travel booking such as business
(CEO/Director) and family trips.
Organizing documents, manage the calendars and set – up meetings of the CEO & Director. Monitors, controls and purchases office supplies.
Assisting Family members for Clerical jobs.
Manage the information’s flow in timely and accurate manner.
Make sure that all necessary documents are updated e.g ejari, trade license, visa’s & work permits of the staffs etc..
Oversee clerical works such as coordinating the accounts and hr department.
Acting as the point of contact among executives, employees, clients and other external partners.
Managing executives’ calendars and set up meetings.
Rack daily expenses and prepare weekly, monthly or quarterly reports.
Oversee the performance of other clerical staff.
Act as an office manager by keeping up with office supply inventory.
Format information for internal and external communication – memos, emails, presentations, reports.
Take minutes during meetings.
Screen and direct phone calls and distribute correspondence.
Organize and maintain the office filing system.
Preparing the offer letters for the potential candidates. Jan. 2020—Sept. 2020, On-Site Project Manager
Thomas Bennett Exhibitions & Interiors LLC.
Supervising and overseeing the direction of the project progress. And set deadlines.
*Coordinating and supervising of our team /workers.
*Making safety inspection and ensuring construction and sites safety.
*Checking the designs / working drawings.
*Manage the budget/allowances in every project.
July 2009 —Sept. 2020, Secretary / Admin Assistant Thomas Bennett Exhibitions & Interiors LLC.
Nov. 2007 —July 2009, Secretary / Admin,
Thomas Bennett Signs LLC
Aug. 2007 – Oct. 2007, Executive Assistant, AL Diwan Al Handasi Consulting & Engineers Feb. 2007 —Jul. 2007, Executive Assistant, Yousuf Machines & Structurals LLC Oct. 2004 —April 2005, Executive Assistant, Exquisite LLC October 2003 – October 2004, Personal Assistant (Managing Director), Al Fanoos Gen. Transport Nov. 2001 to March 2003, Exec. Assistant (Managing Director), Prudentialife Insurance Co., Philippines
Preparing necessary papers/office documents, such as quotations, correspondence letters, sales invoice and reports.
Inform the manager regarding their daily appointments/schedules.
Prepare daily & monthly payroll report attendance.
Keeping the staffs/workers files e.g working permit, visa.
Supervised & support the Operations manager, works manager and project manager in all aspects of administration, logistics and project monitoring/progress.
Assist the accounts department e.g cheque/receivable, payables collection.
Supports the accounts team such as preparing salary transfer to the mother bank, bank transfer, letter of credit,etc..
Coordinate to the transport in charge regarding inbound and outbound documents, samples of the items/ product orders
Responsible in hotel and travel booking for team/staffs.
Coordinate with the project and sales team.
Controlling quotation and job order numbers.
Petty cash controller.
Manage daily schedules/appointments of the Operations Manager.
Coordinate and support the sales, project team regarding on their project progress.
Supervised the team in all aspects of administration, logistics and progress of their projects.
Ensures that all sales support staff are properly monitored and coordinated for the deliveries, availability of supplies, installation and completion of the projects.
Launched the system for maintaining the Employees Personal Files and ensures smooth daily operations of the signage factory in terms of workers.
Providing senior level administrative support to the Operations Manager
Answering / screening all telephone calls, faxes and e-mails.
Managing complex calendars, including coordinating and prioritizing appointments.
Arrange flights and accommodation for new staff.
Organizing and maintaining files, correspondence and phone records.
Maintaining primary working relationship with all clients, both internal and external, senior Managers and other assistants.
Providing appropriate management of extremely confidential materials and information
Checking/preparing the payment certificate.
Preparing correspondence / Consultant's Instruction letters.
Prepare / take minutes of meetings, presentations.
Daily record keeping and filing of documents.
Operate and maintain office equipment.
July 23, 2006 – October 23 2006, Volunteer Caregiver, Access Professional Nursing Care Center - Philippines
Preparing the foods and medicines of each patient(s).
Assists the patients in their daily activities such as exercises, oral care and bathing, socialites with their visitors, relatives and to other patients.
Cleaning/dressings close and open wounds.
Responsible in changing the linens, pillow cases, and clothes of the patients.
Giving oxygen /suctioning therapy to the patients as needed.
Give nebulization to the patients as needed or as doctors prescribed.
Responsible in charting / recording documentation of each patient before & after endorsing to the next shift. Feb. 2002 – March 2003, Part Time Sales Representative, Telaviv Co. – Philippines
Listening to customer requirements and presenting appropriately to make a sale.
Cold calling to arrange meetings with potential customers to prospect for new business.
Acting as a contact between a company and its existing and potential markets.
Negotiating the terms of an agreement and closing sales Jan. 2000 - Sept. 2001, Part Time Data Encoder, Sigasig Security Agency – Philippines June 1998-Nov. 1999, Part Time Data Encoder, Dunkin Donuts – Philippines
Monitoring the staff files regarding their monthly salaries, loans,etc..
Accommodate the applicants/staff/ newly hire employees regarding the procedures and rules and regulations of the company.
Preparing the necessary documents to be submitted to the superior.
Responsible for office records and keep office files updated.
Monitoring the supplies / deliveries from the suppliers.
Responsible for the monthly / yearly inventory.
SPECIALSKILLS
Knowledge in computer (MS office, Excel, Power Point, Publisher, Outlook, Visa Manager, Oracle).
Typing proficient in oral and written English.
Can adopt any programming language.
Knowledge in Stenography.
Knowledge in first aid(management)
PERSONALPROFILE
Nickname :Lance Date of Birth : 21st May 1980
Civil Status :Single Defendants : 2
Nationality :Filipino Visa Status : Residence / CompanyVisa REFEREES &REFERENCES
Ms. Hydra Ramos
Profession: Project Manager
Thomas Bennett Exhibitions &
Interiors LLC Dubai, UAE
Abu Fahad
Profession: Immigration Officer
Al Ain, UAE
Mr. Charlemagne Francia
Profession: Project Manager
Thomas Bennett Exhibitions &
Interiors LLC Dubai, UAE
Mrs. Agnes Enguito
Profession: CEO of Asian Institute
Health of Care
Access Professional Nursing Care Center
Quezon City, Philippines
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