AJMAL SAHIL

ad0o8g@r.postjobfree.com

+1-240-***-****

AREAS OF EXPERTISE

Green Card Holder - Permanent Resident

Implementing In-Kind Grants Projects

Controlling Asset & Inventory.

Data entry in TAMIS, Document scanning & file recording.

Creating efficient workflows

Operation and Procurement for office supplies, IT supplies and Projects,

Project Implementation Orientation to client.

Warehouse Operation Assistant Aug 3, 2022, to Present

PSS/La Tienda-, VA.

Order Management: Spearheaded the utilization of the EIPCOR system for streamlined order downloading, printing, and sorting, optimizing product location efficiency.

Inventory Oversight: Conducted regular audits of product stocks using the Epicor system, ensuring real-time inventory accuracy.

Procurement Initiatives: Elevated the procurement process by initiating Purchase Request Forms (PFRs) and meticulously preparing Bid Matrices for vendor selection.

Product Handling: Orchestrated the sorting and alignment of products across various moving conveyors, enhancing operational flow.

Quality Assurance: Continuously monitored product lines to identify and rectify major gaps in flow, ensuring seamless operations.

Stock Management: Diligently entered product details into the Epic Software system for precise inventory tracking.

Compliance Measures: Recorded critical product information such as expiry dates and Lot numbers in the Epic Software system, adhering to compliance standards.

Team Communication: Fostered a collaborative environment through clear and effective communication with team members, utilizing a 2-way radio for immediate instruction comprehension.

Physical Handling: Skillfully managed the handling of products weighing up to 40 lbs., and occasionally up to 70 lbs., maintaining an organized single-file line of merchandise.

Adaptability: Demonstrated exceptional adaptability by adjusting to fluctuating workloads in a high-paced environment, making rational decisions under pressure.

Ergonomic Efficiency: Operated efficiently on hard surfaces, often requiring prolonged standing in challenging positions.

Team Collaboration: Excelled as a team player, contributing effectively towards achieving common organizational goals.

Additional Responsibilities: Executed various other tasks as assigned by the immediate supervisor, showcasing versatility and commitment.

USAID-ROP-CHAMP MAIL, Kabul Afghanistan 2018 – 2020

Grants & Procurement Specialist

Grants Viability Assessment: Actively assisted businesses in the meticulous preparation and enhancement of Concept Notes, Applications, and Financial Worksheets (via Excel), contributing to the effective evaluation of grant viability by Grant Managers and Directors.

Pre-Award Site Surveys (PASS): Conducted comprehensive Pre-Award Site Surveys post-application completion to validate the authenticity of submitted data, capturing photographic evidence of facilities and equipment for further verification.

DUNS Registration & USAID Vetting: Provided invaluable support to applicants in securing DUNS registration and collaborated with the operations team to prepare all requisite USAID vetting documentation.

Recipient Site Monitoring: Undertook regular site visits to recipient premises, ensuring strict adherence to activity timelines and project milestones.

Agreement Modifications: Drafted and prepared agreement modification documents, subject to review and approval by the Grants Director and/or Chief of Party, thereby ensuring project continuity.

Document Management: Maintained a well-organized electronic filing system encompassing all grants-related documentation, including licenses, invoices, waybills, quotations, monthly reports, and proofs of payment.

Procurement Oversight: Managed and processed all procurement documents related to grants, ensuring a seamless flow from requisition to delivery.

Compliance Assurance: Vigilantly ensured that all grants activities were conducted in strict accordance with USAID rules and regulations, as well as CHAMP grant terms and conditions.

Additional Responsibilities: Executed various other tasks as directed by the Grants Director and Grants Manager, demonstrating adaptability and a commitment to organizational goals.

USAID- Chemonics RDAP-S, Kabul, Afghanistan 2017 – 2018

Subcontracts & Procurement Specialist

RFA Development Support: Collaborated with the Subcontract and Grants Manager in the strategic development of Requests for Applications (RFAs), ensuring alignment with project objectives and timelines.

USAID Vetting Compliance: Diligently collected and submitted all requisite documentation for USAID vetting, adhering to specified minimum thresholds for compliance.

End-to-End RFQ Management: Spearheaded the preparation of Request for Quotations (RFQs) for office supplies, IT equipment, and projects. Managed the entire RFQ lifecycle, from announcement and quotation collection to technical evaluation, contract formation, implementation, and closeout.

Procurement Request Oversight: Efficiently recorded, screened, and reviewed Procurement Action Requests (PARs), implementing tracking mechanisms to prevent delays and troubleshoot bottlenecks in the procurement process.

Regulatory Adherence: Ensured strict compliance with USAID and Chemonics procurement policies, reinforcing organizational integrity and accountability.

Cross-Functional Collaboration: Fostered strong working relationships with technical and financial teams to guarantee that all procurement requests were accompanied by clear, concise, and complete technical and financial attachments.

Vendor & Subcontractor Payments: Administered and tracked payments to vendors and subcontractors, ensuring timely disbursements and maintaining positive stakeholder relationships.

USAID-IESC-ABADE Nangarhar, Afghanistan May 2015 - Jan 2017

Grants Implementation Manager (In-Kind Grants)

Equipment Specifications & USAID Approval: Collaborated with the PPA Administrator and Procurement Team to finalize equipment specifications for USAID approval, ensuring partner confirmation and alignment with project objectives.

PPA Agreement Coordination: Orchestrated the signing of Public-Private Agreements (PPAs) with partners, coordinating the involvement of Deputy Chief of Party (D/COP), Monitoring & Evaluation (M&E) team, Engineers, and Procurement Team for a seamless process.

Technical Site Visits & Reporting: Conducted comprehensive technical site visits to monitor progress on deliverables, validate partner contributions, and assess equipment and site readiness. Documented findings in detailed site visit reports, supplemented with photographic evidence.

Deliverable Oversight & TAMIS Updates: Supervised the progress toward project deliverables, initiating requests for time extensions or equipment modifications as needed. Diligently updated the Technical Assistance Management Information System (TAMIS) to reflect these changes.

Partner Relationship Management: Maintained open and transparent communication with PPA partners, keeping them informed of procurement activities and addressing any concerns or questions to ensure ongoing satisfaction with the ABADE implementation process.

Documentation & Compliance: Ensured that all required documentation from partners and stakeholders, including licenses, vetting credentials, and Tazkiras, were up-to-date and compliant with organizational standards.

TAMIS Data Integrity: Regularly updated the status of all deliverables in TAMIS, ensuring that information was clear, concise, and accurately reflected project progress.

Success Story Identification: Actively contributed to organizational storytelling by identifying potential success stories and assisting the communications team in gathering relevant information.

Danish Refugee Council, Nangarhar, Afghanistan 2014 – 2015

Logistics and Procurement Officer

Asset Management:

Kept up to date the Inventory list of DRC in country level.

Conducted timely physical count of inventory and make update reporting.

Ensured proper utilization and maintenance of DRC’s Assets/ Inventories.

Ensured legitimate use of office equipment and arranged timely servicing.

Ensured physical facility for storage of materials, tools & equipment’s in the stock/ store, office and Guest House.

Ensured that all assets are properly inventoried based on the standard format of DRC.

Worked with DRC sub-Offices and got report of them about any update of inventory and assets.

Fleet Management

Managed the fleet and the drivers.

Controlled and managed the cost of the fleet (Fuel, Maintenance and repairs).

Provided good plan for DRC’s transportation and the driver schedule.

Ensured the vehicle equipment is in the right place and in good condition.

Ensured timely and safe transportation for all staff.

Procurement

In accordance with procedures, responsible for ensuring appropriate authorizations and documentation for procurement activities in the country level.

Implemented DRC procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.

Assisted with Sr. Logistics Officer in draft of new contracts and handling good reporting when it required.

Prepared RFQ, ITB and participated in opening sessions.

Kept up to date the procurement tracking sheet, price list and vendor list of DRC.

Worked and coordinated with finance department for payments of suppliers.

USAID IESC-ABADE, Kabul, Afghanistan 2013 – 2014

International Procurement Specialist

In my role, I acted as the primary steward for ensuring that all procurement activities were in strict compliance with USAID's established policies and standards. This involved a deep understanding of USAID's procurement guidelines and a commitment to implementing them in every transaction, thereby ensuring organizational integrity and reducing compliance risks.

I was responsible for the comprehensive process of soliciting quotations and executing purchases. This entailed a thorough vetting process to ensure that all vendors met the stringent requirements set forth by both USAID and IESC/ABADE. My role was crucial in achieving cost-effective, high-quality purchases that aligned with organizational and regulatory standards.

I offered specialized technical support to the Project Partnership Agreement (PPA) development team, particularly during the crucial phase of initial meetings with potential partners. My contributions were key in establishing partnerships that were both technically viable and strategically beneficial, ensuring a strong foundation for project success.

Working closely with staff in both the Kabul and regional offices, I played an instrumental role in defining the technical specifications for equipment procurement. This involved extensive internet research, pricing data analysis, and cross-departmental consultations to ensure that the equipment met both our specific needs and industry standards.

Before initiating any procurement activities, I made certain that all necessary technical and managerial approvals were obtained. This involved creating detailed documentation, including cost analyses and risk assessments, which were then submitted for managerial review and approval. This rigorous approval process ensured that all procurement actions were in line with organizational objectives and compliance mandates.

USAID Chemonics- TAFA, Kabul, Afghanistan 2012 – 2013

Procurement Specialist

Led procurement activates assigned by Procurement Manager.

Prepared & proofed RFQ Packages to ensure conformity with applicable procedures for review.

Monitored, practiced and /or witnessed evaluation panels for significant procurement actions.

Conducted spot review of solicitation files (hard-copy and digital) to ensure that all required documents are in audit-ready condition.

Worked with finance and Administration Manager to ensure that invoices are received from vendors in a timely manner and those disbursements for procurement actions are made promptly.

Updated Procurement Master File and database on daily basis.

USAID DAI, ASMED, Nangarhar, Afghanistan 2007– 2012

Operation and Procurement Specialist

In my role, I was the gatekeeper for ensuring that all procurement activities strictly adhered to the guidelines set forth by USAID. This was not just a box-ticking exercise; it was a critical function that required a deep understanding of USAID's complex procurement rules and regulations. My role was to interpret these guidelines and ensure that they were implemented across all procurement activities, thereby mitigating any risks of non-compliance.

I was responsible for the end-to-end process of soliciting quotations and making purchases. This involved a meticulous approach to vendor selection, ensuring alignment with USAID and DAI/AMSED policies. I conducted market research, evaluated vendor capabilities, and ensured that all purchases provided value for money while meeting the stringent quality standards required by USAID.

One of my key responsibilities was to provide technical support to the Project Partnership Agreement (PPA) development team. This involved participating in initial meetings with potential partners, where I contributed to discussions around technical requirements, budgeting, and compliance. My role was crucial in ensuring that partnerships were formed on a solid foundation of mutual understanding and capability.

I played a pivotal role in assisting regional office staff in defining the technical specifications of equipment that needed to be tendered and procured. This wasn't just about listing features; it involved comprehensive internet research, gathering pricing data, and even consulting with technical experts to ensure that the specifications met both our needs and industry standards.

Before any procurement could proceed, I ensured that all required technical and management approvals were secured. This involved preparing detailed justification documents, cost-benefit analyses, and risk assessments, which were then presented to the management team for approval.

EDUCATION

Diploma in Business Administration (DBA)

Institute of Business Administration Nangarhar, Afghanistan 2007

Doctor of Veterinary Medicine (DVM)

University of Veterinary and Animal Sciences Lahore, Pakistan GPA 2.67/4. 2003

Contact this candidate