Administrative Assistant High Level
Resume:
V of
Anneke van Greunen
PERSONAL DETAILS
ID: 690-***-**** 086
Nationality: South African
Marital Status: Divorced
Gender: Female
Languages: Afrikaans & English
Health: Excellent
Driver’s License: Code 8
CONTACT DETAILS
Cell: 064-***-****
email: ad0nbu@r.postjobfree.com
ABOUT ME
Administrative Assistant, PA, Secretary, Reception, HR Admin. 30 Years relevant experience.
I am a self-motivated, positive, energetic and
hardworking individual, use my own initiative and
work as part of a team. Loyalty and confidentiality are of extreme importance to me. Work fast and
accurate, very fast learner.
I am enthusiastic and energetic towards new
challenges and always willing to walk the extra mile. With all my experience I will be an asset to any
organization.
SKILLS
Highly organized, reliable and computer
educated (word processing, spreadsheets,
presentations, list management etc.)
Approach complex tasks in a logical
Manner. Attention to detail and follow
through of assignments, up to completion
Flexible and willing to work on any
scheduled tasks/operations. Always
volunteer to assist in other areas of the
operations when possible
Able to manage several tasks or projects at
once
Can deal with a lot of responsibility
Excellent problem solving and time
management skills
Can handle pressure well, can work
independent
Figure orientated, Expert in Microsoft Office
& Excel
Web and tech savvy, require little to no
training
Excellent oral and written communication
skills (Afrikaans and English) – read, write, speak
Typing speed of 70 wpm
High level of emotional intelligence
Innovative
EDUCATION
1986
HOERSKOOL SECUNDA
Grade 12
CERTIFICATES
Excel – Database and List Management, MS Word
Intro & Advanced, Pastel Partner, Outlook,
PowerPoint, SAMTRAC (NOSA), Safety
Representative
WORK EXPERIENCE
01 Nov 2022-30 April 2023
DELIA COETZE INC.
POSITION: RECEPTIONIST/FILING CLERK
Duties / Responsibility
• Answering, screening and forwarding phone calls in a professional manner. Handle inquiries. Take clear
concise messages
• Always neat and presentable.
• Emails: Read, File in Cloud under each client’s profile, printing of all emails. All emails must be attended to on a daily basis.
• Post: Get files in cabinet, under each client’s file number, put it on files for the attention of attorney to take note.
• Typing of all correspondence, email to clients, print proof thereof.
C
• Dictaphone typing: 60wpm, of all court documents
(Rules, Affidavits, Summons, Indexes etc.) No spelling mistakes.
• Serve documents via email or by hand.
• Ensure court documents go to correct Courts for
issuing. Ensure that the issued court documents go to the Sheriff for serving on counterparties.
• Follow up with Sheriff regarding serving on counterparty and filing of the returns from Sheriff.
• Booking of appointments for clients.
• Diaries’ all appointments, court dates etc. in attorneys’ electronic calendar.
• Filing, of all court documentation (Cloud and physical files). Keep a diary of all client’s files so that the attorney can give attention to what is needed.
• Ensure all client’s files are neat and tidy.
• Ensure the client’s file is ready for attorney to just take to Court with him.
• Ensure new clients complete the information
documentation and open a new file.
• Handle petty cash, payments of client’s if they pay with cash. Courier services.
• Work under a lot of pressure, do crisis management if needed.
• Worked extra hours to ensure all files, emails, typing is up to date.
• Keep the reception area neat and tidy.
• Excellent organizational skills.
• General office administration – copying, scanning etc.
• Follow up on clients in debt. Ensure all communication between receptionist and client is written down
concisely.
01 June 2022-Sept 2022
I am enthusiastic and energetic towards new
challenges and always willing to walk the extra mile. With all my experience I will be an asset to any
organization.
SKILLS
Highly organized, reliable and computer
educated (word processing, spreadsheets,
presentations, list management etc.)
Approach complex tasks in a logical
Manner. Attention to detail and follow
through of assignments, up to completion
Flexible and willing to work on any
scheduled tasks/operations. Always
volunteer to assist in other areas of the
operations when possible
Able to manage several tasks or projects at
once
Can deal with a lot of responsibility
Excellent problem solving and time
management skills
Can handle pressure well, can work
independent
Figure orientated, Expert in Microsoft Office
& Excel
Web and tech savvy, require little to no
training
Excellent oral and written communication
skills (Afrikaans and English) – read, write, speak
Typing speed of 70 wpm
High level of emotional intelligence
Innovative
EDUCATION
1986
HOERSKOOL SECUNDA
Grade 12
CERTIFICATES
Excel – Database and List Management, MS Word
Intro & Advanced, Pastel Partner, Outlook,
PowerPoint, SAMTRAC (NOSA), Safety
Representative
WORK EXPERIENCE
01 June 2022-till date
SASOL (SHUTDOWN) 2022 and 2023
JOB TITLE: Permit Officer / Site Agent Clerk
Fidelity Security Services / Sizwe Personnel
Duties / Responsibility
• Prescreening - capture number of employees from
the letter of appointment (ID, Names, Surnames)
for accuracy to go for badging
• Floor Coordination (Ensure that there are no problems with companies bringing workers for badging/permits) regarding the waiting and seating of employees
• Updates of Medicals and Induction for Sasol and Mining Employees
• Give Access to Employees for the specific areas they work in
• Capture of Indemnities for all employees at Sasol and Mining and filing thereof
• Assist the Site Agent - 1500 employees (maintain and keep up to date - database of employees for Shutdown
– medicals, permits etc.)
2016 – 2017
CPT (College of Production Technology)
POSITION: ADMINISTRATOR / RECEPTIONIST
Duties / Responsibility
• Answer, screen and re-routing of telephone calls. Taking messages if needed
• Ensuring that all the POE’s gets returned by the Lecturers for Internal & External Moderation
• Preparing for Moderation of students POE’s
(MERSETA)
• Informing the clients regarding the students that successfully completed the courses
• Preparing of certificates for students (Skills)
• Typing of all additional documentation (Reports, Lists, Organograms)
• General office administration (Stationary etc.)
• Arrange Board Meetings, Diary Management
for the CEO
• Arranging the printing of Lecturer’s Guides
2013 - 2014
EAM Industrial Services (ESKOM)
POSITION: ADMINISTRATIVE ASSISTANT
Duties / Responsibility
• Invoicing, Weekly cash flow, construction
program and progress reports for 5 sites
• Compiling tenders’ documentation, petty cash for project managers, supervisors and MD
• VAT filing and capturing of invoices etc. for SARS
• IOD Documentation for employees.
Register casual workers with UIF
• Typing of employment contracts and updating of
Personnel files
• Assisting the Safety Officer with ISO files
• Arrangement of meetings with Eskom
• Switchboard (rerouting of calls, taking messages)
• Working unsupervised, manager most of time in
Eastern Cape
• Open, sort and distribute/reroute incoming email messages and correspondence on behalf of MD
2005 – 2012
Rynpark Association for the Aged
POSITION: PA TO EXECUTIVE MANAGER
Duties / Responsibility
• Record, transcribed and distribute weekly and
monthly meetings (Trustees, Suppliers, Staff)
• Insurance claims for Rynpark and residents
• Answered upwards of 40 phone calls daily,
Rerouting and taking of detailed messages
• Typing of all correspondence, presentations,
Minutes for the Nursing staff, Managers, Social
Workers, Trustees
• Updating database for Bookkeeper and Financial
Manager
• Computerized time and attendance fingerprint system for staff (7 residential complexes, 2 Frail Cares, 1 Step down facility)
• Handle queries, problem solving and complaints from Staff and Families of residents, clients etc.
• Differentiating between urgent and not so urgent matters to take the strain off the Executive Manager
• Diary Management and co-ordinate meetings
• Tremendous emotional strain (deaths, illness etc.)
• Typing of yearly salary increase letters for personnel, and all communication (letters/memos) to residents
-7 Residential Parks
• Communication with residents via computerized SMS system
• Disciplinary hearings (minutes, notifications) – Dictaphone Typing
• Schedule training for employees
• Accommodation and travelling arrangements for
Trustees, staff, managers
• Assist the nurse and GP of Rynpark with scheduled appointments for residents
• Coordinate events for Residents (Christmas, special lunches, entertainment etc.).
2005 - 2006
Middelbult Mine (Secunda)
POSITION: HR Secretary
Duties / Responsibility
• Typing of recommendations, investigations
of deaths and medical incapacities of
employees at Middelbult Mine.
• Typing of presentations for the SHARP Meetings
(AIDS) in Rosebank Head Office
• Diary Management (HR Manager, Snr Manager
Employee Wellness & Union Representative)
• Work with very confidential documentation,
Manage of Manager’s e-mail (families of the
AIDS Victims, Treatments of Personnel with AIDS)
• Work totally independent (Manager travel almost
daily between JHB and Secunda)
• Attend meetings in Rosebank (Head Office) & Local
(Taking and typing of minutes)
• Organising of Meetings / Functions between Union Representatives, Managers involved, personnel,
families etc. (Effective Communication)
• General Administration (office
equipment, stationary, security permits, food,
car rentals etc.) SAP System
• Organising of travel arrangements for employees
investigating deaths of employees
• Filing for the HR Department (all employees) –
All files in this Department are confidential –
• Keeping personnel files up to date
2001 - 2004
Roadway Logistics
POSITION: ADMIN SUPERVISOR
Duties / Responsibility
• Customer collections from warehouse, ensure
paperwork is in order
• Dealing with the customer complaints/returns etc.
• 10 employees reported to me
• Daily report, weekly and monthly summary for
CEO (Trucks in and out, Drivers etc.) as per
trip sheets (Fleet of 15 trucks)
• Act as Dispatch and Receiving Manager if required
• Wages for drivers, contractors
• General typing for Dispatch, Receiving and
Operational Manager
• Stock taking and working weekends if required
• Daily Trip Sheets for Drivers on Dove Program
• Have excellent time management skills, can handle excessive stress and meet deadlines
2004 - 2005
Own Business
POSITION: Manager
Duties / Responsibility
Deliveries: for Furniture City and Glicks
1998 - 2001
Temporary Assignments
POSITION: PA, ADMIN, RECEPTION
Duties / Responsibility
Consol Glass (Olifantsfontein), Turn Print (Benoni) Fluid Holdinigs (Edenvale), Sasol Synthetic Fuels (Secunda), NOAN Labor Hire (Secunda),
Sastech / Polypropylene Sasol
1988 - 1998
SASOL Synthetic Fuels (Secunda)
POSITION: SECRETARY TO 2 MANAGERS
Duties / Responsibility
• Typing of all correspondence (letters, memo’s,
Emails)
• Organizing of meetings (staff, interdepartmental, outside companies)
• Preparing, editing, lay out of presentations and reports
• Responsible for travel and accommodation
arrangements (car hire, flights) for managers
• Entrusted with confidential information
• Develop and maintain effective relationships
between NOSA and Head office
• Draw up year plan with fixed meetings
• Liaising effectively with other departments
• Responsible for obtaining information,
compiling and distribution of various reports
• Handling and rerouting of telephone calls and
messages
• Co-ordinate and manage emails on outlook
• Maintain a good follow-up and office
administration system
• Use of SAP portal (Finger lunches, stationary,
security, etc.)
• Provide essential information and notes before
meetings.
• Taking minutes of meetings, typing of minutes
• Ensure all office equipment are in working order
• Handling of contracts regarding Safety and
Occupational Hygiene
• Safety representative for Safety Division
REFERENCES
PERMIT OFFICE (SASOL) Shutdown
Ms Shonna Wels
Clerk: Permit Office
Security & Road Traffic Services
Ms Christelle Cronje
Team Leader Card Issue and Contracts
Ms Simonde Conradie
Administrative Supervisor
SIZWE PERSONNEL
Nattasja : 010-***-**** / 082-***-****
CPT (College of Production Technology)
Mr Chris Greenwood
Former CEO
Rynpark Association for the Aged
Ms Jackie Smith
Former Financial Manager
Mr M Struwig
Former Executive Manager (Australia)
Ms Debbie Lees
Former Accountant
Roadway Logistics
Warehouse for Furniture City and Glicks (Closed
down)
Ms Elmien Naude (061-***-****)
Former Customer Care Manager
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