Aijaz Ali

Stockton, CA *****

209-***-****· ad0lve@r.postjobfree.com

Fully Work Authorized · No Visa Sponsorship Required PROFESSIONAL SUMMARY

Administrative Specialist with 20+ years of experience in the field of Administration, Procurement, Protocol, Executive Support, and IT support with public and private organizations. Key Skills

● Administrative and Executive Support

● Event Planning

● Healthcare Coordination and Record Keeping

● Procurement Management

● Software: MS Office Suite, Salesforce, VAMS, ILMS, Ariba, Publisher, Contact Database

● Languages: English, Urdu, Sindhi, and Punjabi

● Membership: American Society of Administrative Professionals.

● Certifications: MCP, CCS, DIT, MS Office, M.A.R.C.H., AED, CPR, BLS, First Aid and First Responder, Privacy Act, VAMS, Blood-borne pathogen, Food Hygiene & Safety, COVID-19 Contact Tracing, Smith System Safe Driving, Counter Intelligence, Emergency Preparedness, Management and Coordination, Fire Safety & Response.

PROFESSIONAL EXPERIENCE

Administrative Assistant (Health Unit) 07/2015 - 03/2023 Bureau of Medical Services, Department of State, U. S. Consulate General, Karachi, Pakistan

● Developed a mechanism of providing excellent and efficient medical services through expedited appointments at local hospitals and laboratories.

● Provided excellent customer services to 100+ US diplomats in their day to day health issues/ vaccination/ expedited appointments and treatment

● Planned, organized and delivered emergency preparedness training to 70+ US and 600 local staff.

● Reduced paper work by digitizing work assignments and reduced steps involved in patient handling and drivers physical Improved hospital billing system by 100% reduction of paperwork and streamlined online systems which improved Health Unit efficiency as well burden on the hospital staff.

● Successfully administered COVID vaccine primary and booster series among all foreign service and local employees contractors through VAMS.which resulted in 97% of Consulate community fully vaccinated

● Conducted detailed meetings with the health care facilities/ hospitals/ labs/ pharmacies to provide expedited appointments, efficient services to Consulate community which resulted in 80% increase in customer satisfaction from previous years and less burden on transportation, security, fuel consumption, staff engagement

● Attended extensive online training on Contact Tracing at John Hopkins University, led the COVID-19 Contact Tracing among locally employed staff and assisted Medical Officer in contact tracing Americans and successfully completed 1000+ cases of contact tracing during pandemic which resulted in 0 cases due to excellent SOPs of internal controls

● Arranged biannual Blood Drives at the Consulate to help facilitate local labs in provision of blood and bi-products for the local community which resulted in enhancing Consulate image in the country and province as well health promotion of the staff

● Interpreted Consul General speeches/ addresses/ answers to questions asked during town hall meetings Resume - Aijaz Ali.docx

NO THANKS GET THE APP

Edit with the Docs app

Make tweaks, leave comments, and share

with others to edit at the same time.

● Interpreted Consul General speeches/ addresses/ answers to questions asked during town hall meetings after outbreak and throughout pandemic.

Procurement Officer/ Protocol Officer 12/2013 - 17/2015 Underground Coal Gasification Project Thar, Government of Sindh, Pakistan

● Developed a mechanism of Procurement planning, advertising, Bidding, Pre-qualifications and awarding contracts and services etc. and a comprehensive digitized filing system with excellent and efficient tracking and reporting system.

● Processed Procurement of over Rs.4 Billion equipment, supplies and services contracts and their performance, evaluation and finalization of successful installation/ maintenance and payment etc.

● Reduced loop holes and improved process integration and transparency of awarding contracts on merit basis. Improved efficiency of system, process and employees up to 90% and secured several awards/ recognition.

● Assigned additional responsibility & authority of Protocol duties with foreign delegates, business groups, visitors, senior officers of Government and other stake holders. Successfully escorted more than 50 visits of foreign delegates, high dignitaries and senior government officials from airport to Project site and back including their accommodation, food, transport, security and travel arrangements etc.

● Conducted extensive and object oriented/ result oriented meetings with regulatory authority for clarifying objections/ observations and improvement of system. Successfully and efficiently processed over 500 cases of observations/ objections and presented cases of violations at the regulatory authority and got stuck cases released.

Assistant Manager (administration) 06/2006 - 11/2013 National Development Complex, Government of Pakistan Karachi, Pakistan

● Responsible for correspondence, communication, office management & maintenance of utilities/ facilities, gas for vehicles, staff supervision, performance and discipline.

● Assisted Director (Administration) in his regional assignments, delegation, performance and completion of government work/ projects.

● Introduced new processes/ SOPs and proposed replacement of communication plan used for vehicle tracking to save funds which resulted in saving over Rs.100,000 per month and more efficient communication system.

● Escorted most senior government officers from Airport to Guest Houses and back including taking care of their schedules, food, accommodation, security and travel arrangements.

● Assisted Director (Admin) in Guest House management and day to day affairs like room allocation, kitchen services, procurement, menu, inspection, maintenance, including fleet management etc.

● Developed more than a dozen SOPs to to streamline mailing system, printing of memos, outgoing and incoming mail and its tracking system, filing, computer operations and staff attendance, leave and duties roster etc.

● Monitored more than 10 extremely important functions/ meetings of the top senior officers with Government senior officers and foreign delegates/ dignitaries and received awards for excellent management and performance.

● Custodian of important confidential/classified documents/ files/ data, cash and keys. EDUCATION

Master of Business Administration (MBA), Human Resources Management, 12/01/2010 Preston Institute of Management Science and Technology, Karachi Pakistan