Position applied for

:

Purchasing Specialist

Date of Birth

:

**-****-****

Nationality

:

Indian

Marital Status

:

Married.

Languages Known

:

English, Hindi / Urdu, Malayalam, Tamil and Arabic

(intermediate)

Academic Qualification

:

Master of Business Administration (MBA) from MIBM, India with specialization in Material Management & Six Sigma Management.

B.A. from Govt. Post Graduate College, Devi Ahilya University, Indore, India.

Certificate Diploma in Export Management from National Export Program, Bareilly.

Professionally acquired training in Facility Management from Excellence Training Centre, Doha, Qatar.

Driving License

Valid Qatar Driving License.

Profile Summary

:

A result oriented professional with more than 20 years of experience in Materials Planning, Inventory Management, Purchase / Sourcing / Procurement, Vendor Development, Supply Chain & Contracts Management.

Expertise in implementing cost saving measures to achieve substantial profit for the company.

Proficiency in coordinating with the vendors, enhancing their process operations, thereby achieving the required quality level in the supplies

Ensuring material availability, quality & cost requirements are met as well as coordinating in new product development process

Excellent communicator with strong negotiation skills having leadership qualities & analytical power

Technical / IT Knowledge

:

·ERP Software BAAN, Oracle, SAP

·MS Office, Outlook, PowerPoint, Excel

Employment History

Period

:

May 2019 to Present

Company

:

M/s MEDGULF CONSTRUCTION CO. WLL., Doha, Qatar

Designation

:

Senior Procurement Officer / Project Procurement Manager - Qatar Energy EPC Projects, Waldorf Astoria Hotel Project and Aman Hospital Project.

Key Responsibilities

:

Incorporate HSE Requirements: Ensure the inclusion of Health, Safety and Environmental (HSE) requirements in subcontract agreements to promote a safe and sustainable working environment.

Assist in the tendering process which involves expert guidance, document preparation, bidder evaluation and compliance support to secure competitive contracts effectively and efficiently.

Vendor and Subcontractor Pre-Qualification: Conduct thorough pre-qualification assessments of potential vendors and subcontractors by analyzing responses to questionnaires, conducting financial investigations, and verifying references.

Bidders List Development: Develop and finalize lists of qualified bidders for various types of work to be subcontracted, obtaining necessary approvals from Project Management and other relevant authorities.

Consultation with Project Management: Collaborate with Project Management and coordinators to define the scope of work and other project-specific requirements related to material sourcing and subcontracting.

Requisition Processing: Receive and review material requisitions, resolving discrepancies and deficiencies in technical documents and obtaining missing information or clarification as needed in coordination with technical department.

Request for Quotations (RFQs): Research and identify Suppliers and Subcontractors, prepare and issue formal RFQs to potential vendors and subcontractors, ensuring that bidders visit the project site for a comprehensive understanding.

Bid Facilitation: Assist subcontractors and vendors in addressing queries related to RFQs and facilitate bid clarification meetings, pre-award evaluations, and award meetings as required.

Negotiations and Award: Conduct effective negotiations with vendors and subcontractors to align their proposals with project and owner goals. Evaluate proposals and make recommendations for award based on technical input.

Approval and Compliance: Secure proper approvals for purchase orders and subcontract awards and ensure that tax and license requirements are accurately addressed.

Project Schedule Support: Ensure that subcontracting activities align with the project schedule and provide necessary support to project teams. Expediting with vendors and subcontractors for timely delivery of materials and execution and timely completion of subcontract work.

Dispute Resolution: Assist project teams in resolving vendors and subcontractor disputes, claims, and performance issues to maintain project momentum in coordination with Project Management Team.

Scope Change Management: Identify, evaluate, and prepare agreements for changes in subcontract scope of work, and issue approved addendums to support project needs.

Documentation and Compliance: Maintain a comprehensive vendor and subcontract file with all required documentation for audit purposes and adhere to guidelines, policies, and project procedures.

Reporting: Provide regular monthly reports to senior managers, keeping them informed of subcontracting activities, progress, and issues.

Cost Forecasting: Assist in the development and updating of cost forecasts for input to the Project Manager and Estimating Manager.

Subcontract Closeout: Oversee the closeout process for all subcontracts in accordance with project procedures.

Invoice and Payment Management: Manage the invoicing and payment process for subcontracts, including supervising valuation, service acknowledgment and invoice approvals.

Period

:

July 2015 – March 2019

Company

:

M/s HXsteel International Engineering WLL, Doha, Qatar

Designation

:

Procurement Manager

Key Responsibilities

:

Managing the entire Procurement, Vendor Management & Store Management functions.

Directing the development and implementation of key procurement strategies and ensuring that plans are aligned with project requirements and is in line with project schedule.

Review and resolve issues related to procurement team and suppliers in order to have smooth material flow and harmonious relationship.

Expertise at managing an entire breadth of commercial operations inclusive of procurement, sourcing, order processing, materials movement, material management etc.

Expertise in procurement & negotiation of all major construction materials from approved suppliers.

Focusing on optimization of process parameters & initiating process improvement plan to achieve target & objectives.

Period

:

April 2008 – May 2015

Company

:

M/s Talih Contracting CO. LLC / M/s Future Vision Steel Construction Contracting LLC (Group company), Dubai

Projects:

Warehouses, Villas, High Rise, Commercial Buildings, Luxury Hotels, District Cooling Plant (DCP), Bundwall & Tanks (Storage Facilities)

Designation

:

Procurement Manager(Civil, MEP & Structural Steel Fabrication)

Key Responsibilities

:

Ensure that all procurement requirements on site are clearly specified and well defined, and carried out in accordance with the Contract and Procurement procedures.

Coordinating with the project managers and other stakeholders as required, coordinate the preparation and issuance of RFQ's, negotiate best prices and delivery times for requirements, ensuring that maximum value is obtained for the company. Approve and issue Purchase Orders in accordance with company's procurement procedures.

Approving Purchase Orders (LPO /IPO) in accordance with schedule of authority and company policies.

Monitoring Cost Control, ensure all Purchase Orders are properly assigned.

Monitor on-site inventory with forecast requirements, identify appropriate local vendors and suppliers to ensure that on-site inventories are maintained in anticipation of forecast work.

Establish a working relationship with all vendors to ensure reliable working relationships are maintained.

Conducts negotiations with the vendors to secure the best purchase price and terms for the company.

Contracts Management.

Highlights:

Significantly involved in a delayed project and appreciated by the Board of Directors for profitably executing the project and successfully achieving break-even a month before the targeted date

Efficiently improved company’s financial position in terms of payable v/s receivables by increasing Credit facilities with 98% of suppliers

Successfully improvised cost control measures by:

oKeeping strict vigil on material issue & consumption, quality, wastage.

oReducing lead time for deliveries

oKeeping stock on optimum level, discarding dead stock, periodic material audits, etc.

Period

:

March 2004 – March 2008

Company

:

M/s Cosmoplast Industrial Co. WLL, Sharjah

Designation

:

Senior Purchase Officer

Key Responsibilities

:

Handled International Monitored operations including price structure of raw materials and supply & demand within the group companies (Cosmoplast & Interplast)

Coordinated with the suppliers to ascertain new technological development and updated the Plant Technical Personnel with the new grades I specifications of materials

Established Inter-departmental coordination & carried out follow-ups with warehouses, production, accounts & shipping departments for pre & post procurement activities

Fabricated Purchase Orders, Procurement Budget, MIS and other reports.

Highlights:

Appraising vendor performance periodically in terms of supplier strength in executing the Purchase Orders v/s, material availability, quality, lead time, logistics as well as payment terms & flexibility.

Reduced supplier rejection rate by communicating issues with regard to quality of material supplied with inputs from the technical department.

Identified new suppliers locally as well as internationally by e-search and floating inquiries to the prospective suppliers.

Period

:

November 1999 – January 2004

Company

:

M/s. Tata Engineering & Locomotive Co. Ltd. (Tata Finance)

Designation

:

Officer Strategic Planning Remedial Measures

Key Responsibilities

:

Efficiently carried out operations involving procurement of assets & supplies, facility management, furniture & fixtures, etc.

References

:

Can be submitted up on request.

Contact this candidate