Laurene G. McLaughlin

**** ******* **

Fort Worth, Texas 76135

ad0ktb@r.postjobfree.com

817-***-****

Executive Assistant - Medical City Fort Worth May 8,2023 – August 2023

Supported CNO of Nursing and VP of Clinical Nursing

1.Managed calendar and accepted meetings for CNO and VP

2.Scheduled monthly meetings

3.Took minutes at meetings, typed and distributed

4.Notified managers of calendar conflicts

5.Entered Team’s time into Kronos for payroll

6.Created and submitted expense reports for CNO and VP.

7.Arranged meetings and booked conference rooms

8.Organize Team offsite meetings

9.Assigned employees Rounding to patients and entered into Orbit

10.Arranged interviews for prospective candidates, including travel

11.Set up recurring meetings for direct reports.

12.Gave access to Medical City applications to specific employees via eSAF

Administrative Assistant-All Saints Episcopal School July 2022 – January 2023

Supported the CFO and Business Office

1.Managed calendar and meetings for CFO

2.Processed deposits and journal entries

3.Entered outgoing checks into system.

4.In charge of all copy machines on campus

5.Answered main line for the school and transferred to appropriate department.

6.Accepted all deliveries and notified recipients

7.Processed mail for the entire school

Executive Assistant-Alcon Global Vision Care Feb. 2016-Feb. 2022

Supporting VP Contact Lens Franchise; Global Head of Professional Affairs; Global Head of Training. Support for these managers and 5 CL Team members. (Permanent employee)

1.Manage calendars and accept meetings on their behalf when the schedule allows. Notified managers of calendar conflicts

2.Arrange meetings when requested

3.Book travel; airlines, hotel and transportation

4.Create expense reports and submit

5.Create Purchase Orders and approve invoices for payment

6.Created and maintain budget spreadsheet

7.Organize and maintain Manager’s correspondence and records, following up on pending matters with limited direction.

8.Prepare Master Services Agreements and Independent Consultant Agreements in

Legal System.

9.Set up and administers confidential filing systems

10.Type and distribute minutes of Weekly Meetings

11.Organize Team offsite meetings

12.Submit tickets in Finance, Procurement, IT and Facilities when problems occur

13.Register visitors with the Front Gate Security

14.Order office supplies as needed

Executive Assistant – Alcon R&D Finance January 2015 to 2016

Executive Assistant to Head of R&D Finance and R&D Finance Team

Arrange travel for all the Finance Team.

Create and submit all expense reports for the Team.

Schedule meetings, using Outlook and Engage to select available rooms.

Manage calendars for entire Team.

Process Contractors Requests, review with Head of Department for approval, and submit to Pro Unlimited for handling.

Approved as Site Owner in SharePoint and completed SharePoint training.

Create Purchase Orders.

Create and submit necessary forms for new hires (laptop, phone, access to Finance drive).

Print all attachments for boss’s meetings in advance for her to review.

Create agenda for Staff meetings and send out Action Items from meetings.

Organized R&D Finance 2-Day Summit; agenda, meals, dinner, travel for non-Fort Worth employees.

Process all requests for Corporate T&E and Purchasing cards.

Submit Facility and IT work orders as needed for specific requests.

Order Office Supplies.

Worked Temporary job from August 2012 to Jan. 2015

Huitt Zollars June 2009-July 2012

Admin Assistant-Supported all 4 VPs and Project Managers

Handled all travel

Created Monthly reports

Managed calendars

Scheduled meetings

Maintained project files

Assembled and distributed spec books to outside clients.

Organized luncheons, including providing food and meeting rooms

Skills

Proficient in Microsoft Office 365: Outlook, Work, Excel, PowerPoint

Concur

eTravel

SharePoint

SAP

WebEx

Teams

Kronos (for payroll)

Orbit (Hospital system)

Upside (Legal system)

VIM Analytics

Workday HR System

DocuSign

Accomplishments

I revised the Contractor Request system to streamline it.

Created Travel Envelopes with itinerary on outside that allows travelers to keep all receipts in one place (the envelope) and return to me for processing.

Achievements

Chosen to represent all Alcon Admins in Kaisen Meeting 2019

(Troubleshooting problems with IRIS PO and invoicing system)

In December 2021, chosen as a Pilot Admin to test the new Guided Buying system before it went live January 24, 2022

On Executive Board of Alcon’s ERG (Employee Resource Group) APN (Administrative Professional Network)

Volunteered to give vision screening to elementary school students through Alcon sponsored program.

Member of these Alcon ERGs:

APN

AACE (African Ancestry Cultivating Excellence)

LEADS (Latin Employees at Alcon Driving Success)

OPEN (Open Professional Employee Network -LGBTQ Organization)

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