United States Executive Assistant

Ms. Patricia Suzanne Madaj

**** ***** ****

Syracuse, UT 84075 United States

Evening Phone: 801-***-****

Day Phone: 801-***-****

Email: *******@*****.***

Availability: Nights and Weekends

Job Type: Part Time

Work Schedule: Shift Work

Desired locations:

United States – Syracuse, UT

Work Experience:

Northrop Grumman

Executive Assistant to DEE Director

25 July 2022-Present

Performs a full range of procedural duties in support of the office, such as preparing routine reports from information readily available from files, scheduling and making arrangement for meetings, and making travel arrangements and preparing various travel forms. Although decisions regarding what needs to be done are based on knowledge of the duties, priorities, commitments, policies, and goals of the organization, the work consists of duties that involve various related steps, processes, or methods that require the employee to recognize the existence and of differences among clearly recognizable situations. The secretary must take action and are to be taken or responses to be made differ in such things as the sources of information, the kind of transactions or entries, or other readily verifiable differences. Decisions are based on knowledge of the procedural/administrative requirements of the work coupled with an awareness of the specific functions and staff assignments of the office. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations.

75 Security Forces Squadron

5830 F Ave Bldg 408

Hill AFB, UT 84056 United States

11/2016 – May 2022

Hours per week: 40

Series: 0303 Pay Plan: GS Grade: 7

Unit Program Coordinator (This is a federal job) Duties, Accomplishments and Related Skills:

Reviews and processes incoming and outgoing correspondence, materials, publication, regulations, and directive Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/office, or handled personally. Establishes and monitors suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict. Is Responsible for coordinating the work of the office with other offices and organizations, recognizing what coordination procedures are required for different circumstances. Reviews outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness. Advises the writer of any deviations or inadequacies and ensures formal internal and external coordination procedures have been followed. Manages a local files check system by receiving request. Suspends input from personnel security and reports, analysis, and preparing pertinent response to requesting organization. Discusses derogatory information found with Administration and Reports Flight Chief prior to responding to requesting organization. Uses multiple office automated software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or receiving existing databases or spreadsheets. Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization, and resolve incompatibility problems in transferring text from software package to another when menu options and specific software instructions are not available. Develops methods and procedures for office automation tasks and identifies and solves problems in existing methods or procedures. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations.

Performs a full range of procedural duties in support of the office, such as preparing routine reports from information readily available from files, scheduling and making arrangements for meetings, and making travel arrangements and preparing various travel forms. Although decisions regarding what needs to be done are based on knowledge of the duties, priorities, commitments, policies, and goals of the organization, the work consists of duties that involve various related steps, processes, or methods that require the employee to recognize the existence and of differences among clearly recognizable situations. The secretary must take action and are to be taken or responses to be made differ in such things as the sources of information, the kind of transactions or entries, or other readily verifiable differences. Decisions are based on knowledge of the procedural/administrative requirements of the work coupled with an awareness of the specific functions and staff assignments of the office. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or receiving existing databases or spreadsheets. Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from software package to another when menu options and specific software instructions are not available. Develops methods and procedures for office automation tasks and identifies and solves problems in existing methods or procedures. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations.

Supervisor: Mr. Nate Huven (586-9192) Okay to contact this Supervisor: Yes

CEW

ASG

Kandahar ASG, Kandahar Afghanistan

05/2018 - 05/2019

Salary: 3,100.00 USD Bi-weekly

Hours per week: 76

Human Resources Administration

Duties, Accomplishments and Related Skills:

Work Effort, Management, and Adaptability. From day one displayed nothing but maximum effort and dedication in any task maintaining and performing day to day operations in the Area Support Group- Kandahar (ASG-KAF) Human Resources(HR) Office. Arrived with no one in the HR Office and quickly took control and set up shop. Ran the HR office singlehandedly for 6 months. Worked independently with minimal to no supervision who is keen to research before seeking assistance. During my tenure here I excelled in the areas of Human Resources and Civilian Administrative Support, CAC office support and Customer Service for the ASG-KAF. I processed over 500 different transactions to include Civilian End of Tour Awards, Extensions, Remissions, Rest and Relaxation Leave (R&R), Sponsorship, In an out Processing, contractor personnel status reporting and personnel accountability reporting for the ASG-Kandahar staff. My strong points and recognized accomplishments was that I created a very effective online filing system not only for HR but for all of ASG-KAF in which will most likely be utilized for years to come. I also aided my peers and took on the role of the ASG-Kandahar payroll expert and reviewed an average of 27 timesheets weekly for accuracy and other payroll related documents for the entire ASG-Kandahar staff. I displayed devotion and dedication to duty by completing training and became Common Access Card (CAC)/RAPIDS certified and covered down in the CAC office multiple times while still handling my Civilian Admin responsibilities. I processed over 2000 CAC resets to personnel identification numbers and issued new cards for promotions, newly hired contractors, and Coalition Soldiers. I assisted in the training of additional personnel to cover daily operations of the CAC office during rest and relaxation leaves and during periods of hiring lag which reduced the waiting times whose credentials would otherwise have expired preventing them from accessing their workstations. Though not a part of my job responsibilities, I displayed dedication to the organization by assisting with the cleanup of the CAC office which was vital to an impending inspection. During an unscheduled ASG-A, Staff Assistance Visit (SAV), I played a vital role in the success of the SAV and received recognition from higher headquarters on a job well done. Supervisor: Lt Col Masarro 801-***-****)

Okay to contact this Supervisor: Contact me first

75 Security Forces

5830 F Ave, Bldg 408

Hill AFB, UT 84056 United States

03/2015 - 11/2016

Hours per week: 40

Series: 0318 Pay Plan: GS Grade: 6

Secretary (Office Automation) (This is a federal job) Duties, Accomplishments and Related Skills:

The principal office assistant performing various administrative and clerical duties in support of the organization. Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the administrative and clerical work. The position is located in a multi-layered organization, with subordinate groups which differ from each other in terms of subject matter, functions, relationships with other organizations, and administrative requirements. There is a system of formal internal procedures and administrative controls, formal coordination among subordinate units, and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of the secretary.

Thoroughly researches files and other sources and accurately prepares document to ensure correct grammar, spelling, capitalization, and punctuation in accordance with guidance, instructions and policies and in appropriate format. Documents are finalized in a timely manner meeting prescribed suspense dates or established deadlines. Thoroughly screens and forwards incoming and outgoing mail to appropriate person or office in a timely manner. Consistently follows up on suspense items to ensure completion by suspense dates. Appropriately coordinates all correspondence as required IAW subject matter, addressee, application (operations, administration resources/training). Promptly and courteously receives, greets, refers, and answers questions or requests for information from visitors and telephone callers IAW accepted customer service training standards.

Efficiently maintains calendar and promptly informs supervisor of any changes or conflicts. Courteously and promptly reminds supervisor and others of scheduled events to ensure timely attendance and/or of commitments made at meetings and/or conferences IAW personal, verbal instructions, any applicable training received and/or past practice. Properly advises office staff in accordance with rules, regulations, and policies to ensure consistency and regulatory compliance IAW applicable guidelines and privacy act training standards. Accurately established, maintains, controls, and updates file system to enable quick and efficient retrieval of information and ensures only authorized personnel have access to disciplinary or adverse information IAW management directives. Appropriately prepares and submits paperwork such as time sheets, travel orders, file plans, and supply requisitions in a timely manner IAW management directives. Effectively and appropriately utilizes multiple automated software programs to produce/develop accurate and useful documents. Promptly receives, processes, transmits, and/or forwards messages and documents as appropriate. Supervisor: Lt Col Denoah Bradley 801-***-****)

Okay to contact this Supervisor: Yes

Veterans Hospital

500 Foothill Blvd

Hill AFB, UT 84056 United States

11/2004 - 03/2015

Hours per week: 40

Series: 0679 Pay Plan: GS Grade: 6

Medical Support Assistant, OR Secretary (This is a federal job) Duties, Accomplishments and Related Skills:

Provide administrative support to the operating room as part of the Surgical Care Center for the Business Manager and Director, Surgical Care Center. Requires Incumbent to provide a variety of services and support to OR staff and veteran patients. Requires incumbent to be confident, assertive, organized and be able to address multiple tasks simultaneously. Supervisor: Sammie Elayne Gooch 801-***-****-1958) Okay to contact this Supervisor: Yes

419 Communications Squadron/Information Systems Flight Hill AFB, United States 09/2002 - 11/2004

Hours per week: 40

Pay Plan: GS Grade: 7/9

Support Services Specialist (Content Manager) Air (This is a federal job) Duties, Accomplishments and Related Skills:

Plans, advises, and provides for a variety of support services functions to include, but not limited to, records management, administrative communications, local area network (LAN), information protection, and support functions. Responsibilities include planning, training, budget development, and automated systems analysis supporting the flight's mission. Implements policies, procedures, and standards to ensure life-cycle management

(creation/collection, use/access, dissemination/distribution, and maintenance/disposal) of all information originated or received by the organization. Also assist with Work group managers with computer program problems and perform duties to the Wings help desk. Supervisor: Linda Riel (801-***-****)

Okay to contact this Supervisor: Yes

419 Communications Squadron/Information Systems Flight Hill AFB,

10/2000 - 09/2002

Salary: 28,000.00 USD Per Year

Hours per week: 40

Pay Plan: GS Grade: 5

Management Assistant (Office Automation) (This is a federal job) Duties, Accomplishments and Related Skills:

Conducts records management programs for the wing. Conducts annual records management surveys for each office of record. Reviews and approves file plans to ensure all documentation maintained is included on the file plan. Prepares for and performs annual records management staff assistance visits for

72 offices throughout the wing. Manages the web based Records Information Management program for all offices. Reviews official records stored in folders on the LAN or on individual hard drives, this is accomplished monthly. Implements policies and procedures established by higher headquarters and manages the Privacy Act (PA), Freedom of Information Act (FOIA), and For Official Use Only (FOUO) information for the wing. Skills involve using one or more established office automation systems to enter, correct, and retrieve factual information, compile records, produce charts and graphs, or monitor project or program status. Knowledge consists of organizational operating procedures, automated system procedures and requirements. Supervisor: Linda Riel (801-***-****) Okay to contact this Supervisor: Yes

Veterans Hospital

08/1998 - 10/2000

Salary: 27,000.00 USD Per Year

Hours per week: 40

Pay Plan: GS Grade: 5

Patient Services Assistant (This is a federal job) Duties, Accomplishments and Related Skills:

Started outpatient clinic in Ogden. Worked with other coworkers (nurses, doctors, and physician assistants) on establishing the outpatient clinic for other areas in Provo and Saint George to follow. Updated on a daily basis patients’ information and ensured data was correctly entered into appointment management program accurately. Takes appropriate action based on physicians or nurse practitioners written or verbal instructions to a patient’s disposition.

Implements proper procedures and paperwork to ensure necessary procedures are billed properly to stay within the budgeted monies allotted to the clinic. Prepares and locates records on a daily basis for each patient scheduled for an appointment for the next week. Requests copies of records and laboratory results also from private hospitals and also from the VA Hospital.

Supervisor: Linda Hausnecht (801-***-****)

Okay to contact this Supervisor: Yes

Veterans Hospital SLC,

11/1997 - 05/1998

Salary: 26,000.00 USD Per Year

Hours per week: 40

Pay Plan: GS Grade: 5

House Staff Secretary (This is a federal job) Duties, Accomplishments and Related Skills:

Prepares and coordinates monthly house staff rotations through the Veterans Hospital

(responsible for house staff orientation to VA policy/regulations, coordinates house staff monthly orientation meetings, and medical student conference schedules). Responsible for control and accountability for digital pagers assigned to service. Assists Chief residents in preparing for Surgical grand rounds and other teaching conferences at the VA and University of Utah Medical School. Maintained Morbidity and Mortality files on the computer and prepared hard copies to be distributed and discussed weekly at conference. Prepared letters to referring physicians, autopsy letters, and other patient care related activities for Chief surgical residents and Chief of Surgery. Follows up on indicated hospital discharge summaries on a daily basis with surgical staff to ensure the information is current. Input medical procedure codes for operating room procedures and physician visits and ensured codes entered are correct from other clerks entries. Provided back up coverage for the operating room secretary during annual and sick leave. Supervisor: Dr. Leigh Neumayer (801-***-****)

Okay to contact this Supervisor: Yes

Veterans Hospital SLC,

06/1992 - 11/1997

Salary: 23,000.00 USD Per Year

Hours per week: 40

Pay Plan: GS Grade: 4/5

Operating Room Program Clerk (This is a federal job) Duties, Accomplishments and Related Skills:

Provided clerical, administrative, and personnel support to the operating room for the Chief for Surgical Care Center. Provided a wide variety of services and support to surgeons, anesthesiologists, nursing staff, and veteran patients and families of the patients. Independently coordinated all physical preparations before, during, and following surgery. Kept operating room runner informed of patients to be picked up from and returned to wards prior to or following surgery. Contacted radiology for interpretation of x-ray films, notifies pathology when specimens are ready for analysis. Notifies the blood bank of types and amounts of blood requirements for surgery, assures lab results are recorded in patient charts and communicates this information to the staff. Has total responsibly of daily implementing and maintaining the schedule of patients for surgery and posts information including changes, escort activities and directs patient flow in the operating room. Responsible for identification and verification of every operating room patient. Maintains time and attendance records and requests for overtime for the operating room nursing personnel. complies monthly AMIS report, monitors and codes all operating room information, assures that operation reports are dictated and current. Receives visitors and phone calls from within and outside the hospital. Supervisor: Dr. Leigh Neumayer (801-***-****) Okay to contact this Supervisor: Yes

Education:

Weber State University Clearfield, UT United States Some College Coursework Completed 09/1997

Credits Earned: 9 Semester hours

Hahn High School Hahn AFB Germany

High School or equivalent 06/1982

Rio Salado Community College Mesa, AZ United States Some College Coursework Completed

Credits Earned: 3 Semester hours

Job Related Training:

EDUCATION Rio Salado Community College

Mesa, Arizona US

Some College Coursework Completed

3 Semester Hours

Weber State University

Clearfield, Utah US

Some College Coursework Completed - 9/1997

9 Semester Hours

Hahn High School

Hahn AFB, Hahn Germany

High School or equivalent - 6/1982

References:

Name Employer Title Phone Email

Steve

Mccolley CRNA with

Anesthesia

801-***-****-1990 ******.********@**.***

Dr David

Odell Chief of

Anesthesia

801-***-****-5302 *****.*****@**.***

Jenny Russo

Veterans Affairs,

Regional Office

Representative 801-***-**** ********.*****@**.***

Delores

Butcher

Retired Retired 307-***-**** Indicates professional reference

Language Skills:

Language Spoken Written Read

German Intermediate Intermediate Intermediate

Italian Intermediate Intermediate Intermediate

Affiliations:

419 CS/SCB - Air Force Reserves

Additional Information:

I am very familiar with CPRS, Vista, Excel, Powerpoint, Word, and Access. I am also familiar with developing forms and Adobe publisher. I am a computer programmer and can trouble shoot most computer and printer problems

Contact this candidate