TINA M. STUART

Stanton, CA Cell 714-***-**** ad0jmt@r.postjobfree.com

MY SKILLS IN A NUTSHELL

Account Analysis – Account Management – Account Reconciliation – Accounts Payable and Receivable – ACH and WIRE Payments - Administrative Support – Audit Preparation - Bank Reconciliation – Bank Transfers - Billing – Bookkeeping –Cash Forecasting - Cash Management – Cash Receipts – Certified Payroll – Chart of Accounts Setup - Collections – Commissions - Contract Review and Compliance – Credit Card Management and Reconciliation - Deposits – Expense Reports - Financials – Fixed Asset Schedules – Freelance Bookkeeping - Full Charge Bookkeeping - GAAP – General Ledger – Human Resources – Insurance Renewal and Certificates of Insurance - Intercompany Transfers and Reconciliations – Journal Entries – Labor Law and OSHA Compliance - Lien Releases – Management Reports - Month-End Closing – Multiple Entities - Multi-State Sales Tax Compliance – Notary - New Client Onboarding - Office Management – Payroll Processing – Payroll Tax Deposits and Returns – Prevailing Wage Compliance – Procedure Streamlining - Procedure Manual - Project Management – Sales Tax Returns – Union Reporting - Vendor Statements and Inquiries - W2s and 1099s - SOFTWARE UTILIZED: QuickBooks – Sage – Deltek – Excel – Microsoft Office

OFFICE MANAGER/BOOKKEEPER - HARBOUR CONSTRUCTORS CO. - Huntington Beach, CA (03/2017 - Present)

Handle all Administrative duties and day-to-day Accounting Functions utilizing SAGE software

Process weekly Payroll, Payroll Tax Deposits, Accounts Payable and Receivable, Billing and Collections

Perform weekly Cash Forecasting, Cash Receipts, Bank Deposits, Incoming Wires and ACH transactions

Prepare Journal entries, Expense Reports and Monthly Reconciliation of 5 Bank and 10 credit card accounts

Provide Prevailing Wage Compliance, Contract Review and Project Management and report Monthly to local union

Process Month End Closings for 3 entities, including Inter-Company Reconciliations

Generate Certified Payroll, Quarterly and Annual Payroll and Sales Tax Returns, yearend reports, W2s and 1099s

Maintain Insurance policies and Certificates of Insurance and handle annual renewal of policies

Manage Posting of Labor Law and OSHA required notices and stay on top of COVID requirements

Prepare Fixed Asset Schedules and Depreciation, Financials and annual Audit Preparation

This position was On-Site Full-time Mon-Fri but transitioned to Remote Hybrid Part-time in March 2020

BOOKKEEPER – BIZJETCPA, Inc. – Costa Mesa, CA (03/2022 – 04/2023 Contract - Part-Time Hybrid)

Processed weekly Payroll Direct Deposit, utilizing QuickBooks software

Scheduled weekly DE-88 Payroll Tax Deposits utilizing EDD and EFTPS websites

Processed Accounts Payable and cut checks bi-monthly and file backup

Generated Work-In-Progress and other management reports in Excel in preparation for Monthly Billing cycle.

Prepared monthly A/R invoices according to Partners’ selections on WIP

Generated post-billing Management reports for Partners at mid-month

Reconciled several Bank accounts and Credit Card accounts in QuickBooks monthly

Assisted with monthly bookkeeping services provided to Bizjet’s clients, as contracted

Filed Quarterly and Annual Payroll Tax Returns with EDD and IRS and W-2s and 1099s at year-end

New Client Onboarding in BigTime and QuickBooks, Respond to Vendor, Client and Employee inquiries, as needed

ASSISTANT CONTROLLER – DMG CORPORATION – Orange, CA (07/2015 – 02/2017)

Handled daily hands-on duties as well as Analysis and Reconciliations utilizing SAGE and EXCEL software

Executed Reconciliation of the Line of Credit, 2 Bank Accounts, 5 Credit Cards and G/L Accounts

Performed Cash Forecasting, Journal Entries, Positive Pay Exports, Write-Offs and Project Reviews

Generated Wires to our AP Vendors and Bi-Monthly Salary Payments via ACH

Processed Month End Closings and Multi-State Sales Tax Returns for 3 entities, including Inter-Co Reconciliations

Provided Backup Relief for Lien Releases, Bank Deposits, Cash Receipts and 1099 Processing

Reviewed Quarterly Commissions, Fixed Asset Schedules, Depreciation, Financials and Audit Preparation

Created a Procedure Manual to streamline cross-desk training

LAID OFF in Feb 2017 - Position of Assistant Controller was eliminated during company restructuring

ACCOUNTANT - THE CONCORD GROUP – Newport Beach, CA (01/2011 – 07/2015)

Handled day-to-day operations for this Real Estate Advisory firm utilizing Deltek software

Processed Monthly Expense Reports, A/R Billing, Credit Card Reconciliations and Vendor Statements

Posted Cash Receipts, Bank Deposits, Reviewed Receivables, Performed Collections, as needed

Maintained Project Files, W-9 information, Executed Contracts and Certificates of Insurance

Ensured Compliance with all Contracts and Contract-required documentation and Generated Year-End 1099's

Provided Administrative Support to the On-Site Analysts, Managing Partners and Director of Finance

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