Project Manager Public Trust
Resume:
Blake Melanie Winston
Silver Spring, MD 20901
ad0im3@r.postjobfree.com
SUMMARY
Driven individual with strong communication, leadership, teamwork and analytical skills seeking a position that will enhance my Acquisition skills. Ability to successfully manage multiple tasks independently; proven managerial skills in leading a closeout contract project. Thrives on the success of the team and completed tasks.
CLEARANCE
DHS Public Trust
EDUCATION
Morgan State University- Global Journalism and Communication/ Public Relations
Graduated 2014
EXPERIENCE
Contract Closeout Specialist 2022-Present
Seventh Sense Consulting
National Institute of Standards and Technology, Gaithersburg, MD
Review award files including all modifications, correspondence, invoice reports, etc.
Prepare Contract files for closeout assuring that all documents meet requirements, policies and guidelines referencing to FAR 4.804-5.
Utilized agency systems to track contract obligations and status of completion
De-obligate excess funding when necessary
Prepare modifications for CO signature
Finalize closeout actions in system
Review and maintain teams’ weekly workload spreadsheet
Extract and summarize financial history and record on worksheet to be placed in the award file and entered the closeout database.
Determine closeout requirements for individual award based on award type and information available in the files.
Request information which is not available in the award by phone, memoranda, email and letter from awardees, project officers, and paying offices worldwide.
Assure that all required closeout documentation has been received and placed in the award file.
Assure that pertinent contract data and dates of actions taken (letters/memoranda sent and received) for every phase of closeout have been properly entered into the closeout database.
Other administrative and analytical duties as assigned by the Project Manager
Contract Closeout Specialist 2018-2022
Seventh Sense Consulting
U.S. Patent and Trademark Office, Washington, D.C.
Independently support CO / COR on government procurements
Types of contracts closed – FFP, LH, TM
Create modifications using to de-obligate all excess funding
Utilized agency systems including $MART Report, FPDS-NG and PRISM to track contract obligations and status of completion.
De-obligate excess funding when necessary
Obligating funds to necessary contracts.
Prepare modifications for CO signature
Finalize closeout actions in PRISM
Complete FPDS-NG closeout process
Retrieve files from Acquisitions Management File room
Complete Compliance Management tasks (add barcode to file, stamp all completely closed files for retention.
Maintained Excel spreadsheet to display workload and process for CO/ COR.
Completed Closeout Backlog duties of over 400 contracts in less than a month.
Resolved problems with vendor to close contract.
Deputy Project Manager/Contract Specialist 2016 – 2018
Cameo Consulting Group
Transportation Security Administration, DHS, Arlington, VA
Provides reporting metrics of tracking, reporting, monitoring, transporting, and inventorying of contract closeout files on behalf of the Government for contract closeout actions as requested
Leads the liaison support of contracting to financial management in the closeout process. Responsible to train closeout team members.
Promoted healthy work environment
Prepare Contract files for closeout assuring that all documents meet requirements, policies and guidelines referencing to FAR 4.804-5.
Review and approve submitted closeout files from team.
Manage teams work load and time.
Creating Pre and Post award documents
Prepared other contract documents as requested; coordinated data and system inputs with Systems Operations Comptroller
Analyze project requirements in the areas of contracts management and project tracking
Directly assist CO / COR on government procurements and maintain a database of contracts and task orders
Types of contracts closed – FFP, LH, TM
Create modifications using to de-obligate all excess funding
Utilized agency systems including FFMS and PRISM to track contract obligations and status of completion.
De-obligate excess funding when necessary
Prepare modifications for CO signature
Finalize closeout actions in PRISM
Review and maintain teams’ weekly workload spreadsheet
Responsible for transporting files from the storage facilities to the shred/burn facility in accordance with FAR close-out retention periods
Prepare contracts for FRC
Complete closeout process in FPDS-NG
Maintain FRC spreadsheet
Closed over 800 contracts
De-obligated a total of 20 million dollars
Contract Closeout Specialist 2014 – 2016
Roche & Co., Inc.
Food & Drug Administration, NIH, Rockville, MD
Mentored and trained staff on closeout process and procedures
Facilitated quarterly staff meetings
Verified staffs time and schedules
Maintained Inventory spreadsheet accuracy
Liaison between company/ client and staff
Developed and implemented creative incentives for outstanding performance from staff
Developed and implemented Staff Bulletin to keep team connected with one another
Promoted healthy work environment
Prepare Contract files for closeout assuring that all documents meet requirements, policies and guidelines referencing to FAR 4.804-5.
Types of contracts closed – FFP, LH, TM
Managed monthly reports to CO/ COR
Perform daily Inventory Control and Data Entry within required databases.
Conduct research to prepare and verify financial reports.
Responsible for verifying teams’ financial reports are current and accurate on submitted documents
Utilized agency systems including FFMS and PRISM to track contract obligations and status of completion.
Create modifications using to de-obligate all excess funding
Verify contract is physically complete
De-obligate excess funding when necessary
Prepare modifications for CO signature
Finalize closeout actions in PRISM
Resolve contract closeout issues with the customer
Review contract files and summarize award information
Maintain workload spreadsheet
Contract Closeout Specialist 2012 – 2014
NIA, Inc.
National Institutes of Health, Office of Administration, Rockville, MD
Prepared documentation, ensured coordination process, and facilitated the closeout of contract actions according to the FAR.
Activities included De-obligating unliquidated obligations for canceling year funds, and closeout actions
Checklist preparation and desk audit of contract files identified for closeout
Confirmation of receipt of products/services; Vendor release.
Confirmation of invoices, payments, completion notice and execution of necessary modifications and administrative actions required to complete the closeout.
Closeout of various contract types including T&M, FFP and LH
Prepared all final closeout documentation and correspondence
Prepared contract modifications necessary to complete contract closeout and de- obligate all remaining funds
Coordinated with Government personnel and Contract Support points of contact to resolve discrepancies in payments, deliveries and credits.
Processed Contract Closeout procedures, to include investigation and confirmation that all funds were correctly distributed and all deliverables were made.
Contract Closeout Specialist/Business Development Specialist 2008 - 2012
TSL, Columbia, MD
Conducted contract closeout functions and document status updates in PRISM.
Reviewed closeout packages before being submitted to clients, including certifying that all services and deliverables are satisfactory, and all costs have been settled.
Reconstructed files in database for contract close out.
Prepared final close out modifications and letters to vendors according to the FAR
Coordinated and prepared files for archiving at (FRC) Federal Records Center
Closed various contracts to including Fixed Price, Labor and Hours, and Time and Materials.
Meet and/or exceeded targets on both a quarterly and annual
Analyzed and interpreted customers’ financial circumstances and investment objectives in light of various factors. Advises customers on advantages and disadvantages of various investment products
Applied knowledge of products/services, customer needs, and technology to capitalize on opportunities
Conveyed information clearly and effectively in both individual and group settings
Acted as an onsite dedicated service expert on a wide range of client issues.
Researched and resolved client issues in cooperation with back-office partners
Participated in projects to improve processes and enhanced the client experience
SPECIAL SKILLS
PRISM, Oracle, FFMS, FPDS-NG, Momentum, eAcquisitions
MS Office (Excel, Word, PowerPoint, Outlook) • Adobe Acrobat
Knowledge of FAR
Ability to quickly grasp procurement terms, methodologies and processes
Organizational skills and the ability to process quickly
Strong writing and communication skills
Accomplishments
• Total Dollars de-obligated per month- $300,00-500,00
• Total dollars closed per month-$500.00-$1 million
• Total contracts closed per month- 15-20
• Mentored Junior specialist in the field of Contract Closeouts
• Received recognition from company and client for creating and implementing birthday
and accomplishments team luncheons
References Available Upon Request
Contact this candidate