Executive Assistant Personal
Resume:
Office Manager/Admin. Head
Sep’**- Jul’**** with Amaltas Middle East DMCC, Dubai, UAE
Executive Assistant to Director and Admin. Assistant Feb’12-Jan’14 with American Express India Pvt. Ltd., Gurugram, India Personal Assistant to MD & Admin. Head
Sep’10-Feb’12 with Inventum Technologies Pvt. Ltd., Noida, India MANVI MALVIYA
Executive Assistant / Office Manager / General
Administrator/ Personal Assistant
Dubai, UAE
************.**@*****.***
linkedin.com/in/manvimalviya
An established professional with 12 years of
experience in Executive Assistance, Personal
Assistance, HR & Administrative Support;
acknowledged for successfully managing the
schedules & communications of key
executives in the company; experience in
running successful method-oriented
operations
EDUCATION
MBA (Human Resources) 2010
Rohtak University, India
B.A. 2008
Delhi University, India
KEY SKILLS
• Executive Administration
• Strategic Secretarial Operations
• Data Management & Presentations
• Office Management
• Meetings & Agendas
• Reporting & Documentation
• Public Relations
• Liaison & Internal Communication
• Budget Management
• Process Re-engineering
• Admin. & Operations Management
CERTIFICATIONS
Certified on Excel & Powerful Presentation
PROFILE SUMMARY
• Committed Professional with experience & dedication to make lives of busy executives easier by performing as an Executive Assistant and Personal Assistant
• Comprehensive understanding about principles and techniques of Administrative Management including organization, documentation, record keeping, planning, staffing, training, fleet management, record keeping, correspondence and reporting
• Hands-on experience in providing administrative support for directors & top management such as maintaining phones, managing calendars, scheduling appointments, meetings, luncheons & conference calls, as well as arranging all travel plans
• Wealth of expertise entails: General Administration, Complex Diary Management, Minutes of Meeting, Planning, Time Management & Organisation, Customer Service, Service Excellence, Team Management (3-4 teams)
• Subject Matter Expert for preparing accurate documents, managing busy calendars and daily office tasks & supervising arrangements for conferences, meetings, event management and seminars
• Resourceful Professional with progressive expertise in the secretarial arena; expert in making and delivering presentations on various topics
• Highly skilled in performing internal communication functions entailing sharing MOM, business circulars and monthly reports with the maintenance of confidential documents
• Excellence in relationship management with expertise in managing top & confidential files, communication material and correspondence
• Expertise in managing a wide spectrum of general administrative activities including material procurement, vendor development, housekeeping, budgetary control, back- office operations and outsourced annual service contracts
• Exceptional work ethics & capabilities to multitask, an effective communicator with excellent writing, presentation, interpersonal & decision-making skills WORK EXPERIENCE
Executive Assistant to MD
Mar 2023-till present with SRTC LLC, Dubai UAE
• Performing Admin secretarial responsibilities along with handling petty cash and logistics. Coordination, Follow-ups, Tracking sheets, etc. Arranging Meetings and Travel like Visa and Tickets, itinerary preparation
• Reminders: reminding the stakeholders about essential tasks and deadlines
• Calendar management, scheduling meetings, appointments, and conference calls
• Team support: Work closely with the teams to provide seamless support. Preparing PowerPoint presentations and email/letters as required and managing all admin related tasks, filing documents and tracking records in the appropriate Excel format Executive Secretary to General Manager
May’15-Jun’17 with AW Rostamani, Arabian Automobiles (Renault), Dubai, UAE ROLE ACROSS THE CAREER
• Provisioning secretarial and administrative support including management of top & confidential correspondence, document flow, screening telephone calls, attending visitors and directing various queries to relevant departments
• Scheduling appointments, booking, meetings & kept meetings calendar up to date; preparing a synopsis of reports and presentations received from officers as well as prepared Minutes of Meetings
• Preparing presentation material for conferences & board meetings for supervisor
• Drafting correspondence, letters, invitations, reports, presentations and other documents for the Director General (DG); monitoring MIS reports on monthly/weekly basis
• Providing complex travel arrangements (local and international) including organizing business travel, visas, accommodation and transportation) for team members & Director
• Rendering general administrative support (e.g., preparing documents / filing / scanning / photocopying), receiving & attending to all visitors, screening incoming & outgoing calls and managing / disposing emails using own discretion; also recording leave, overtime, performance agreements and assessments
• Ensuring high levels of accuracy and compliance to standard templates by proofreading incoming & outgoing memoranda; implementing an efficient document and records management system for the office
• Acting as a Single Point of Contact between the Director General’s Office, Senior Management & other components within the organisation
• Monitoring & managing the office budget, compiling budget projections & expenditure reports, finances for the office, procurement processes and control of assets
• Managing and following up with specific projects according to the requirement of the GM and share the summary
• Planning & organizing office events, town halls, Iftar events, appreciation events and so on
• Supporting marketing team with events, conferences, company brochures, company website and branding including stationery and business cards
• Delivering leadership and direction to staff in the office, recruited and selecting new employees as required HIGHLIGHTS ACROSS THE CAREER
• Steered efforts in ensuring:
o Outstanding quality of documents resulting in higher approval rate at first review by the Director General. Additionally o Accuracy of minutes, action lists and agendas to achieve success in meetings, and delivered accuracy with travel arrangements and itineraries
• Awarded for highest productivity and maintaining the discipline
• Received:
o Client appreciation many times
o Appreciation from CEO regarding performance in day-to-day admin tasks o Blue rewards from VP (American Express)
o Award of “TRUE ASSET “to organization
• Successfully managed leadership’s visits and Town halls and received appreciation for the same
• Arranged GC events, blood donation camps for NGO’s and orphanage schools PREVIOUS EXPERIENCE
Team Coordinator-Cargo Process May’08-Sep’10 with RDM India Pvt. Ltd., Gurugram, India Performed bookings and reporting for Lufthansa cargo using Easy Booking system along with quality checks & monitoring of the shipments starting from the origin to the destination; coordinated with agents via e-mails and faxes regarding their different booking requests like cargo bookings, cancelations and updation
TRAININGS ATTENDED
• Attended trainings on topics like Soft Skills, Time Management, Written & Oral Business Communication, Stretch your Goals, Presentation Skills, Corporate Travel Online booking tool, One Source Workflow Database, AFSR (Accounting Firm Service Request). PERSONAL DETAILS
Date of Birth: 22nd November 1987 Languages Known: English, Hindi & Urdu Address: Dubai, UAE Marital Status: Married No. of Dependents: 1 Nationality: Indian Passport Details: V2167841 Visa Status: Resident Driving License: Valid UAE License
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