Office Manager/Admin. Head

Sep’**- Jul’**** with Amaltas Middle East DMCC, Dubai, UAE

Executive Assistant to Director and Admin. Assistant Feb’12-Jan’14 with American Express India Pvt. Ltd., Gurugram, India Personal Assistant to MD & Admin. Head

Sep’10-Feb’12 with Inventum Technologies Pvt. Ltd., Noida, India MANVI MALVIYA

Executive Assistant / Office Manager / General

Administrator/ Personal Assistant

+971-**-***-****

Dubai, UAE

ad0ie5@r.postjobfree.com

linkedin.com/in/manvimalviya

An established professional with 12 years of

experience in Executive Assistance, Personal

Assistance, HR & Administrative Support;

acknowledged for successfully managing the

schedules & communications of key

executives in the company; experience in

running successful method-oriented

operations

EDUCATION

MBA (Human Resources) 2010

Rohtak University, India

B.A. 2008

Delhi University, India

KEY SKILLS

• Executive Administration

• Strategic Secretarial Operations

• Data Management & Presentations

• Office Management

• Meetings & Agendas

• Reporting & Documentation

• Public Relations

• Liaison & Internal Communication

• Budget Management

• Process Re-engineering

• Admin. & Operations Management

CERTIFICATIONS

Certified on Excel & Powerful Presentation

PROFILE SUMMARY

• Committed Professional with experience & dedication to make lives of busy executives easier by performing as an Executive Assistant and Personal Assistant

• Comprehensive understanding about principles and techniques of Administrative Management including organization, documentation, record keeping, planning, staffing, training, fleet management, record keeping, correspondence and reporting

• Hands-on experience in providing administrative support for directors & top management such as maintaining phones, managing calendars, scheduling appointments, meetings, luncheons & conference calls, as well as arranging all travel plans

• Wealth of expertise entails: General Administration, Complex Diary Management, Minutes of Meeting, Planning, Time Management & Organisation, Customer Service, Service Excellence, Team Management (3-4 teams)

• Subject Matter Expert for preparing accurate documents, managing busy calendars and daily office tasks & supervising arrangements for conferences, meetings, event management and seminars

• Resourceful Professional with progressive expertise in the secretarial arena; expert in making and delivering presentations on various topics

• Highly skilled in performing internal communication functions entailing sharing MOM, business circulars and monthly reports with the maintenance of confidential documents

• Excellence in relationship management with expertise in managing top & confidential files, communication material and correspondence

• Expertise in managing a wide spectrum of general administrative activities including material procurement, vendor development, housekeeping, budgetary control, back- office operations and outsourced annual service contracts

• Exceptional work ethics & capabilities to multitask, an effective communicator with excellent writing, presentation, interpersonal & decision-making skills WORK EXPERIENCE

Executive Assistant to MD

Mar 2023-till present with SRTC LLC, Dubai UAE

• Performing Admin secretarial responsibilities along with handling petty cash and logistics. Coordination, Follow-ups, Tracking sheets, etc. Arranging Meetings and Travel like Visa and Tickets, itinerary preparation

• Reminders: reminding the stakeholders about essential tasks and deadlines

• Calendar management, scheduling meetings, appointments, and conference calls

• Team support: Work closely with the teams to provide seamless support. Preparing PowerPoint presentations and email/letters as required and managing all admin related tasks, filing documents and tracking records in the appropriate Excel format Executive Secretary to General Manager

May’15-Jun’17 with AW Rostamani, Arabian Automobiles (Renault), Dubai, UAE ROLE ACROSS THE CAREER

• Provisioning secretarial and administrative support including management of top & confidential correspondence, document flow, screening telephone calls, attending visitors and directing various queries to relevant departments

• Scheduling appointments, booking, meetings & kept meetings calendar up to date; preparing a synopsis of reports and presentations received from officers as well as prepared Minutes of Meetings

• Preparing presentation material for conferences & board meetings for supervisor

• Drafting correspondence, letters, invitations, reports, presentations and other documents for the Director General (DG); monitoring MIS reports on monthly/weekly basis

• Providing complex travel arrangements (local and international) including organizing business travel, visas, accommodation and transportation) for team members & Director

• Rendering general administrative support (e.g., preparing documents / filing / scanning / photocopying), receiving & attending to all visitors, screening incoming & outgoing calls and managing / disposing emails using own discretion; also recording leave, overtime, performance agreements and assessments

• Ensuring high levels of accuracy and compliance to standard templates by proofreading incoming & outgoing memoranda; implementing an efficient document and records management system for the office

• Acting as a Single Point of Contact between the Director General’s Office, Senior Management & other components within the organisation

• Monitoring & managing the office budget, compiling budget projections & expenditure reports, finances for the office, procurement processes and control of assets

• Managing and following up with specific projects according to the requirement of the GM and share the summary

• Planning & organizing office events, town halls, Iftar events, appreciation events and so on

• Supporting marketing team with events, conferences, company brochures, company website and branding including stationery and business cards

• Delivering leadership and direction to staff in the office, recruited and selecting new employees as required HIGHLIGHTS ACROSS THE CAREER

• Steered efforts in ensuring:

o Outstanding quality of documents resulting in higher approval rate at first review by the Director General. Additionally o Accuracy of minutes, action lists and agendas to achieve success in meetings, and delivered accuracy with travel arrangements and itineraries

• Awarded for highest productivity and maintaining the discipline

• Received:

o Client appreciation many times

o Appreciation from CEO regarding performance in day-to-day admin tasks o Blue rewards from VP (American Express)

o Award of “TRUE ASSET “to organization

• Successfully managed leadership’s visits and Town halls and received appreciation for the same

• Arranged GC events, blood donation camps for NGO’s and orphanage schools PREVIOUS EXPERIENCE

Team Coordinator-Cargo Process May’08-Sep’10 with RDM India Pvt. Ltd., Gurugram, India Performed bookings and reporting for Lufthansa cargo using Easy Booking system along with quality checks & monitoring of the shipments starting from the origin to the destination; coordinated with agents via e-mails and faxes regarding their different booking requests like cargo bookings, cancelations and updation

TRAININGS ATTENDED

• Attended trainings on topics like Soft Skills, Time Management, Written & Oral Business Communication, Stretch your Goals, Presentation Skills, Corporate Travel Online booking tool, One Source Workflow Database, AFSR (Accounting Firm Service Request). PERSONAL DETAILS

Date of Birth: 22nd November 1987 Languages Known: English, Hindi & Urdu Address: Dubai, UAE Marital Status: Married No. of Dependents: 1 Nationality: Indian Passport Details: V2167841 Visa Status: Resident Driving License: Valid UAE License

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