GHULAM MUSTAFA

[(MBA (Project Management), ]

M-+966-*********, +966-********* Jubail (Saudi Arabia) Email: ad0f2i@r.postjobfree.com, ad0f2i@r.postjobfree.com Online Portfolio/Professional Website

PROFESSIONAL SUMMARY:

• Project Supervisor in SADARA CHEMICAL COMPANY from (FNRCO KSA).

• More than 17 years of extensive experience in administrative functions and establishing operational objectives in Infrastructure, Oil & Gas & Petrochemical Sector.

• Coordination with client for hiring and managing interviews.

• Administrative functions for employee accommodation, transportation, placement etc.

• Report project risks and outcomes to appropriate management channels and escalate issues according to project work plan.

• Valid Saudi driving license

• Efficiency in new employee onboarding formalities.

• Invoice, Timesheet and PO management in order to ensure smooth operation.

• Efficiency to balance between employee requirement and employer interest. ACTIVITY HEIGHLIGHTS:

• Management Coordination

• Arranging Interviews

• Training / Development Management

• HSE & Quality Assurance

• Resource Management

• Manpower Planning

• Relationship Management

• General Administration

IT SKILLS:

• MS Office

• Outlook

PROFESSIONAL COURSES:

• Health Safety Environment Certification OSLAP (International)

• Firefighting Certificate (High field HABC Level 2 Award in Fire safety)

• Diploma Information Technology (MS Office)

EDUCATION:

• MBA (Project Management), Preston University Islamabad

• BA (University of the Punjab)

• Intermediate in Commerce (I.C.S), Federal Board

EXPERIENCE:

Sadara Chemical Plant (Feb 2021 till Now)

(Project Supervisor)

• Management Coordination: Queries, Request, Employee Timesheet, Payroll details.

• (Passport &Visa, Attested Documents, and Contract with Joining formalities, Updated CV, Muqeem and Iqama.

• Frequently visits entire departments of Sadara, for employees’ quires, documentation and meets department representatives, perfect awareness of routs & locations.

• Preparing of Safety orientation form for all newly hired employees who need to get SADARA ID.

• Preparing of SADARA ID department and department head wise and after that give all the prepared forms to the Project coordinator for submission and appointment booking.

• Fulfill client needs on Manpower request and coordinating with our recruitment department and sharing all proposed CV’s along with the given Job Description and send it to Contracts Admin Department.

• Proper Coordination on all Employee request (HRA request, Vacation Leave Request, SCE registration process for all engineers and technicians, SOCPA registration process, Permanent Family visa process assistance/ Family visit visa process assistance)

• Proper coordination with the employees for their payroll details and answer all their queries or questions from their salary, explain all kinds of Deductions and make them feel or understand that all deduction is reflected on their given approved timesheet.

• Handle the Submission of Timesheet monthly wise and coordinating with invoicing department for proper invoicing of timesheet for all SADARA Employee.

• Proper Documentation and details PO amount of all SADARA Employee in timely manner while tracking the remaining amount per monthly invoice.

• Prepare contractor Summary sheet and attached it on collected timesheet, with properly checked Approved manhours and rate.

• Hand over all the approved Timesheets with Invoices, contractor Summary sheet, Valid and not fully consumed PO to the Project coordinator for submission to SADARA Timekeeper along with Transmittal form.

• Prepare a tracker for submitted invoices.

FNRCO KSA (Feb 2020 till Feb 2021)

(Operation Coordinator)

• Coordinate and educate internal and external customers regarding projects, programs, and services.

• Mobilization & demobilization of employees on client demand.

• Coordination with transportation department as per requirements

• Monitoring & follow up invoices with clients.

• Ensuring monthly process employees timesheets & overtime on timely

• Managing internal and external stakeholder’s relation.

• Preparing and maintaining operation documents & reports.

• Ensure time process pantry bills.

• Preparation PO’s claims on SAP.

• Arranging traveling, ticketing & transportation documents for employees for vacations.

• Preparation vacation & emergency leave documents for employees

• Coordination for preparation chamber, MOFA, Iqama, Insurance for employees.

• Time response sorting employees & customers queries.

• Ensure timely provide PPE to employees

• Process expense reimbursement Claims.

KHTTAK SONS PVT. LIMITED (ISLAMABAD) (Jun 2018 till Jan 2020)

(Manager Administration & HR)

• General Administration Team for all routine and diversified administrative tasks, compliance of Operations SOP’s and Office protocols accordingly.

• Arrange meeting & corporate events for top management.

• Fuel management billing invoices and consumption summary.

• Manage vendor invoices & utilities bills with coordination finance team

• Data collation, from various sources to produce weekly, monthly, quarterly reporting.

• Prepare payroll of staff including overtime deduction

• Monitor biometric attendance system.

• Monitor DMS system up gradation & queries trouble shooting.

• Budget management working with accounting & management to set budgets.

• Resolving internal & external employee compliance & issues

• Vendor management reporting invoices & coordination

• Member purchase committee select vendor with good negotiating skills.

• Managing office Fleet & Pool vehicles & logbook.

• Group General assets and fleet Insurance management

• Managing traveling & hoteling booking for management

• Processing visa documentation and processing

• Performance Management & Evaluation appraisal for team.

• Managing Support, Security & janitorial staff management.

• Team Building & Management

• Inventory & assets management

• Conduct Training & developments for employees

• B2B mange business activity.

• Petty Cash management

• Ensure provide better working environments for all staff.

• Ensuring that HSE & Security rules are followed.

• Conduct First aid & firefighting training for entire employees.

• Ensure maintain CCTV & IP Cameras, Biometrics NWD Solve the trouble shooting of DVR and Cameras and software issues, CCTV Report.

• HR team for recruitment, HR and corporate policies, training and development, rewards.

• Handling Group Life and Health insurances, complaint cell, social welfare plan,

• EOBI scheme, hiring facilitation and exit protocols.

• Employee facilities & benefits management processing Employees, Allowances, Claims, SIMs, Fuel cards, Employee RF & Visiting cards.

• Hiring, training, and evaluating employees, taking corrective action when necessary.

• Resolving conflicts through positive and professional mediation.

WI-TRIBE PAKISTAN LIMITED (Apr 2013 till Jun 2018)

(EXECUTIVE Administration & HSSE)

• Processing of invoices, payments & employee claims.

• Traveling & hoteling management (Ticketing & Reservations)

• Vendor Management negotiating, contracts, services

• Employee facilities & benefits management processing Employees, Allowances, Claims, SIMs, Fuel cards, Employee RF & Visiting cards.

• Petty cash management

• Smooth and economical management of transport fleet & Pool cars, logbooks inspection

• Fuel management, Pool, Fleet & Corporate Cards (PSO-Shell payments, compliances)

• Grocery, Utilities drinking water management.

• Inventory & Stock management assets, kitchen & stationary

• Utilities Bills processing monthly bill Electricity, PTCL, Cable, water.

• Maintenance and management of backup generators, fire detection/suppression system and other office equipment in coordination with relevant contractors.

• Employees code of conduct and their grievances.

• Support & Janitorial staff management, monthly salary preparations, weekly meeting

• Offices building repairing & maintenance management maintaining office equipment, power, environment, lighting, furniture 07 locations at north region.

• Events management internal & external (Meeting, Conferences, Events, Trips)

• Strong communication skills to negotiate corporate rates with vendor/suppliers.

• Liaising with outside agencies including Government departments associated with the operational requirement Govt. Department like IESCO, EOBI, and CDA

• Maintenance of office discipline and decorum by implementing existing and new policies and procedures.

• Introducing and maintaining efficient and effective control and documentation of incoming and outgoing mails including courier services.

WI-TRIBE PAKISTAN LIMITED (2009 till 2013)

(EXECUTIVE Security & HSSE)

• Implementation of HSE standards at wi-tribe offices.

• Installation of firefighting equipment and HSE cautions at office buildings.

• Tagging of safety cautions, Health Awareness, Firefighting, Hazards, at offices building.

• Conducting internal and external training regarding, safety awareness, first aid, & firefighting

• Orientation regarding safety and security for all new staff

• Investigating all incidents and developing emergency response Plan (ERP) and allocating responsibilities.

• Assigned Security guards NWD and keep contact vendor regarding payment guard issues.

• Inspected security guards’ weapon, metal detectors devices.

• Maintain CCTV & IP Cameras, Biometrics NWD Solve the trouble shooting of DVR and Cameras and software issues, CCTV Report.

G4S COMPANY (DUBAI (Mar 2004 till July 2007)

(Security Officer- Receptionist)

• Worked in multiantenna companies Schamberger, GE, Nestle, Western GECO.

• Manage the filing, storage and security of documents, respond to inquiries.

• Ensure data is entered into the system all stationary materials.

• Prepared the contract and coordination with all venders.

• Arranged hotel room booking for foreigner staff.

• Manage the repair and maintenance of office equipment.

• Prepared business and RF cards for all staff.

• Assist with preparation and advertising of contract documents.

• Prepared official vehicles trip sheet on daily bases.

• Plan, implement, monitor and review the protective and preventive measures that represent best industry practice.

• Helps controlling and reducing occupational risks and improving Occupational Health & Safety performance.

• Investigate and report all reportable incidents and accidents.

• Develop a procedure for emergency preparedness and response.

• Prepare reports on the HSE inspections & activities & Fire Drills.

• Conduct HSE Meetings, coordinating with the contractors for joint inspection.

• Patrol industrial and commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates.

• Preparation reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.

• Circulate among visitors, patrons, and employees to preserve order and protect property.

• Check the video recording and guide the CCTV operator on daily bases.

• Solve the trouble shooting of DVR and Cameras and software issues. PERSONAL DETAILS:

• Address: Al Jubail Industrial City, Kingdom of Saudi Arabia

• Date of Birth: 13-08-1983

• CNIC: 1308778-1

• Iqama: 248-***-****

• Passport No: AW0877781

• Nationality: Pakistani

• Language: English, Urdu, Punjabi, Arabic

• Marital Status: Married

• Driving License, No: 00390387 (Islamabad)

• Driving License, No: 448-***-**** (KSA)

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