Strategic Planning Executive Assistant
Resume:
Sandra Lee Avallone
Cumming, Georgia 30028
***************@*****.***
Professional Summary:
I am a corporate executive liaison with 6+ years of experience supporting the CEO and CFO of a multi-facility, multi-state corporation. I have a strong background in compliance and regulations. I am detail-oriented and highly organized with a strong background in providing comprehensive support, strategic planning and organizational transition for business restructuring. I manage a client-centric office with the ability to prioritize tasks in a fast-paced environment. Dedicated to maintaining confidentiality and upholding the highest ethical standards. I have strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
Work Experience:
January 2017 to present
Wellington Healthcare Services, Roswell, Georgia – 17 facilities in GA, TN, LA, AL
Executive Assistant – handling 40 PLGL litigation files, legal AP/AR, legal records requests family records requests, EEOC filings, work directly with 10 legal firms
Set up policy on ShareFile procedures for lawsuits, legal and medical requests, maintaining a 400 file base
Manage 18 legal records custodians with training and education
Secretary of State for Georgia, Registered Agent to 91 legal entities
Set up calendaring process and protocols for maintaining legal entities
Opened 6 new companies and closed 4
Certification and Recertifications with Palmetto and WPS for CMS verification
Set up procedure for all facilities to file with WPS, CMS payments
Plan Administrator of 1600 employee 401K
Set up collaborative site with Ascensus for 1600 employees
Update and review all new employees within system with Ascensus
Update deductions policy with payroll
Set up policy and procedures for training and education on 401K
Hold training and education courses monthly for 30 HR employees
Workers Compensation Program
Updated policy and procedure to include data parameters on all litigation files, open general matters, online filing and reporting, claim reserves, run loss, training and education
Set up Training and Education courses for all new HR hires
Set up a daily up loadable procedure for tracking WC files
January 2017 managed 77 files, closed 63 files, as of December 2022 down to 14 files – work settlements, mediations, hearings
PLGL, Cyber, Umbrella, Crime, WC and Property insurance policies
Set up new policy and procedures for renewals, filings, trusts and bonds
Facility Survey CMP
Set up shareable system on documentation, filing, payment review of facility surveys to show crossover data parameters
New Hires
Set up policy and procedures for new hires
Documentation for all health care enrollment, 401k enrollment, office and equipment
Facility Licensing, Certifications and Contracts
Set up and monitor all nursing facility licensing via excel to be imported into shareable storage base system
Set up annual reporting system
Maintain facility contract reviewing/signing logs
Risk Management Reporting
Updated policy and procedures for all resident reporting to Carriers
Set up policy and procedures for reporting logs
Operational insurance facility inspection reporting
COVID related reporting/review
Set up a day-to-day calendaring policy and procedure for CEO and CFO
Petty Cash
Set up policy, maintain the petty cash disbursements
Corporate compliance, grievance/due diligence filing
CHOW
Completed 3 within the State of Georgia, State and Federal filings for corporate legal document for change of ownerships
Set up policy and procedure for State and County licenses and certifications
Clinical and Operations policies
Set up policy and procedures for maintaining Clinical and Operations document mandates using a shareable service excel format for employee access updates and maintenance
Vendors
Set up policy and procedures on vendors, showing tracking details/data parameters for renewals, returns, payments, changes or updates on policies or contacts, for the Administrators that covers overlaps on facilities October 2004 to January 2017
Misner, Scott & Martin, Atlanta, Georgia
ZURICH AMERICAN INSURANCE COMPANY, Staff Counsel
Workers Compensation – file reviews/automation/maintenance/scheduling from open to close, 100 litigation files, lead of the 5-member compensation/attorney team. Customer service / reporting on 250 to 300 files week. March 2001 to October 2004
Shivers & Associates, Alpharetta, Georgia
TRAVELERS INSURANCE COMPANY, Staff Counsel
Workers Compensation – file review/maintenance from open to close, 40 litigation files.
Education:
Master’s Degree (2014) MHA – Masters in Health Administration, Bellhaven University Bachelor’s Degree (2010) - Organizational Management, Covenant College Associate Degree (1996) – Paralegal, Tompkins Courtland College References upon request
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