Darlene F. Nolte

*** ****** ***

Canonsburg, PA *5317

Phone: 412-***-****

Email: ad0evf@r.postjobfree.com

SUMMARY

Proactive accounting professional with significant accounts payable and payroll experience. Also, possesses experience with sales & use tax. Maintains an acute ability to analyze problems and accurately identify solutions while multitasking and processing large volumes of data with accuracy. Utilizing a team concept, effectively builds strong, productive client and coworker relationships. Learns new technology quickly and mentors other team members in utilizing technology effectively and efficiently. Familiar with Excel, Microsoft Word, Peoplesoft Financial and Human Resource software, Quickbooks, SAP, Vertex Tax software, Bolo Oil & Gas, JD Edwards, Concur, Halogen software and ADP Payroll.

PROFESSIONAL EXPERIENCE

Flexsys America LP February 2022 – October 2023

Global Accounts Payable Manager

Manage an Accounts Payable staff of 5. Oversee the entire Accounts Payable cycle from entering invoices (both PO and Non PO) and also employee expense reports through issuing payments via ACH, cross border wires and checks using SAP software. Maintained vendor files and processed all 1099’s required by IRS regulations.

Worked with other countries to coordinate the processing of their AP invoices and worked with the third party vendor to monitor China and Japan’s AP processing.

Using Concur the AP department analyzed all employee expense reports and then approved them for posting to SAP. I also maintain all the setups for new credit cards using JPM and Bank of America website.

Also oversaw all AP and Concur testing when Flexsys went live from Eastman and created training manuals for new hires.

Guttman Energy Inc September 2019 – February 2022

Accounts Payable Supervisor

Manage an Accounts Payable staff of 3. Oversee the entire Accounts Payable cycle from entering invoices thru processing the invoices for payment and issuing 1099’s when required.

Worked with various departments to make sure bulk purchases are matched within Right Angle to upload to GP for payment within 2 business days. Also manage the large BP account to make sure invoices are upload from DTN and matched for a draft payment within 10 business days.

Manage the staff to make sure all invoices are uploaded into Filebound so that they can imaged and then manually or automatch to proceed to the payment.

Reconcile the daily bank statement to make sure all wires and drafts are processed against invoices.

Have worked with the IT department to make sure that new companies are added to the automatch process to reduce the manual input of invoices..

Oversee all the check runs for all divisions of the company and enter wire payments into Cashpro.

Werner Company – Greenville, PA August 2013 – May 2019

Accounts Payable Manager

Manage an Accounts Payable staff of 6. Oversee the entire Accounts Payable cycle from entering invoices thru processing the invoices for payment and issuing 1099’s when required. Worked closely with the overseas divisions of Mexico, Canada, Australia, Vietnam and United Kingdom to make sure all PO and Non PO invoices are processed for the weekly check runs.

Worked with the Imaging department to take all divisions from paper oriented departments to using Onbase to have invoices go thru a workflow process to get the invoices into JD Edwards for payment.

Manage the American Express and Visa program for employees and work closely with the bank to improve workflow for processing expense reports.

Reconcile the Accounts Payable and Receipts not Voucher ledger accounts monthly. Also reconcile the master and consolidated checking accounts.

Worked with the Freight Department to move Fedex from a paper invoice to electronically delivering that data for payment. This was a large time saver for the Accounts Payable department.

Oversee all the check runs for all divisions of the company and enter wire payments into Cashpro. Also upload the Mexican peso files and verify that all checks and ACH files have been properly created and sent to the bank.

Norse Energy Holdings Inc – Seven Fields, PA November 2008 – November 2012

Accounts Payable Manager

Manage the Accounts Payable staff. Oversee the process for the full Accounts Payable cycle. This includes expense reports and both non-compensation and compensation payments. It also includes maintaining the vendor files and processing all 1099's required by IRS regulations. Through the Bolo Oil & Gas software package, process both checks and Visa payments to vendors and employees both in the United States and Norway. Analyze the invoices and expense reports to ensure that they comply with the corporate policies and correct general ledger coding. Provide training and direction for the accounts payable staff in Norway and the United States.

Reconcile the United States and Norway bank accounts and the visa line of credit. Monitor cash flow between all the bank accounts to ensure proper funding for check runs, loan and bond liabilities.

File annual refund reports with the State of New York to have our sales/use tax, PBT tax and NYS Diesel Fuel tax refunded.

Medrad - Pittsburgh, PA April 2008 – November 2008 Accounting Consultant

Work with the IL and NY auditors to obtain tax exempt certificates/resale certificates to reduce the tax liability to Medrad for sales tax. Prepare approximately 70 monthly and 50 quarterly sales/use/excise returns for state, county, city/parishes via both the internet and paper returns as well as completing the payment process. Prepared on a quarterly basis 5 Business & Occupation Tax returns. Prepare the Canadian GST/HST tax return.

Prepare and verify that all the general ledger entries for the sales tax returns are properly entered.

Set up or renewed with the various counties and cities any business licenses and registrations for sales tax.

Assist the tax department to prepare PA worksheets for the PA state tax return.

Responsible for quarterly reconciliations of tax accounts and assist other accountants with various reconciliations.

IGate Corporation - Pittsburgh, PA February 2005 - March 2008

Corporate Accountant

•Process the full cycle for accounts payable. Through the Peoplesoft Financial version 8.8 software package, process both checks and EFT payments to vendors and employees. Analyze the invoices and expense reports to ensure that they comply with the corporate and Sox policies. Provide training and direction for the accounts payable staff in India and the United States.

•Use ReportSmith to generate reports from the ADP system to balance each bi-weekly payroll and to assist with payroll audits that various states request. Also obtain reporting for the NDT testing for both the 401K plan and the FSA accounts. Additionally, use ReportSmith to create reports for the worker compensation insurance carriers for all payroll related issues.

•Maintain and update all employee changes for the corporate office payroll. Work closely with the HR administrator to make sure changes and updates to the HR system are imported correctly into the ADP payroll system.

•Maintain all tax related issues (examples: set up new states for tax withholding if it is not already setup, Changes to W-4, rate changes for Ul, any state research items that came in the mail, monitored and set up local tax accounts).

•For each payroll, import the GL file from ADP and correct any errors then post it into Peoplesoft. Also maintain monthly accruals for salary, taxes, vacations and health insurance issues.

•Full processing of W-2's and W-2C's with reconcilement of the totals. Also quarterly reviews are done to avoid year-end errors that would affect W-2 processing.

•Worked with iGate's IT department, ADP payroll technical staff, ADP FSA staff, and the HR department to solve any technical or employee related issues.

•Serve as the point of contact for Fidelity in regards to the 401K plan. This involves all payroll updates in ADP for 401K calculations and deductions. In part, this includes generating a 401K file from 5 sub companies from ADP to upload to Fidelity. Currently maintain all functions with the 401K plan through Fidelity.

•Process the full cycle for payroll using the ADP software package. This includes pulling in all time records, updating all salary and tax changes with the ADP payroll systems. Also includes processing all correspondence with the various state and federal agencies and processing the annual W-2's.

•Process over 20 state sales & use tax returns for the corporate office and its various sub companies. Maintain these returns by using Thomson Insource software. Using Peoplesoft, pull the various sales report that are used for audits by the states. Also, work with the legal team to supply copies of the contracts for current state audits.

•Maintain records and update data for the 401K Plan using the Fidelity Website. This also includes receiving files from ADP payroll and converting the data for Non-Discrimination testing. Additionally, work with the external auditors to perform the annual audit required by IRS regulation.

Hudson Global Resources - Pittsburgh, PA August 2004 - October 2004

Peoplesoft A/P Conversion Consultant

• Created test scripts with screen prints to enable the user to process Accounts Payable transactions for Peoplesoft

V8.8. Documented the mapping of Oracle to Peoplesoft for audit purpose.

iGate Corporation - Pittsburgh, PA March 2000 - April 2004

Accounts Payable Supervisor

•Demonstrated skill in leading the A/P team of 6 employees and bringing stronger productivity and critical path organization to complex information management and client service systems serving hundreds of vendors. Showed strong accounting skills in maintaining large numbers of account balances, reconciling tax balances, analyzing A/P invoices and expense diaries, and reconciling general ledger debits and credits. This involved processing check runs for various sub companies.

•Processed corporate payroll for 100 employees and was the ADP coordinator for the subsidiary companies that processed payroll for 1500 employees nationwide. Maintained the 401K plan for employees and completed the annual Non-Discrimination testing.

•Served as the ADP/Payroll administrator and the point of contact for ADP. Duties included processing payroll for Corporate office and Mobilehelix and iGate Ventures (two of iGate's subs). Also coordinated with IGS and iGate Mastech for any payroll upgrades or changes to the ADP software. Monitored to make sure W-2s and W-2C were done on a timely basis.

Mellon Bank - Pittsburgh, PA November 1988 - March 2000

Assistant Officer/Trust Operations Specialist (August 1994 - March 2000)

Accounts Payable Specialist (November 1988 - August 1994)

EDUCATION

Bachelors of Science in Accounting

Robert Morris University - Pittsburgh, PA

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