**** ****** *****, ******* *****, Ohio ***** 440-***-**** ad0en1@r.postjobfree.com

Mary Ann Kassouf

Qualifications Summary

Accomplished administrative assistant offering experience reporting to a CEO and other top executives

Professional dedicated to making the lives of busy executives easier by managing and maintaining busy calendars and handling daily office tasks simultaneously

Experienced in small business bookkeeping, AP, AR and payroll

Great communication and team building skills

Professional Experience

August 2022- Current Tidewater/Therm-All Westlake, Ohio Contractor-Accounting Support

Matching up the Bills of Lading to the customer invoice it pertains too. I accurately check to make sure the BOL’s tie out to the customer’s order number and/or invoice

Research Issues with Bill’s of Lading and get the sales people involved when I have questions.

Gather credit card information for clients who pay on a COD basis before the order is shipped. Enter credit card information into Authorized.net

Answer a multi-phone line system, directing calls to the appropriate person.

Prepare COI requests for customers who need an updated copy

File tax certs, paid Accounts Payable invoices, completed BOL’s and Accounts Receivable invoices, keeping the files organized for easy access

Accounting assistant to the Accounting Manager and the Director of Finance with special projects, research and misc. tasks

December 2018- November 2022 Ohio Geese Control, LLC Rocky River, Ohio Accounting Specialist/Administrator Support

Billing for all clients on a monthly basis. Consistent follow-up on outstanding invoices not paid timely by certain clients. Preparing and printing the AR report on a weekly basis

Entering certain client invoices in their accounting software making sure it matches up with the PO.

Responsible for updating client contact lists and keeping client information up to date. Set up new clients in the system.

Recorded checks received and created the deposit weekly making sure the check matched invoice amount

Contacted clients with invoice discrepancies with payment, any billing issues

Gathered receipts from employees who had access to the company credit card. Entered the credit card statement into the system by employee and reconciled it with the monthly statement

Assisted the human resource department with new hire package preparation and payroll setup

Executive assistant to the Owners and Controller with special projects or research

Assisted the marketing department with mailings as needed

Administrative duties included general filing of paid invoices, updated client notes or contract files and organized receipts for the company credit card by the month March 2015- December 2016 Ecoverse industries Cleveland, Ohio Staff Accountant/Administrator

Receptionist and first point of contact for visiting customers and internal employees always maintaining a good presentation of the office

Responsible for updating employee contact lists, distributor maps, and client information

Managed the entire accounting functions for two of our smaller businesses including month-end bank reconciliations, AP, AR and payroll processing

Served as accounts receivable clerk, primarily billing our customers, collecting past due balances, and processing our daily deposit online

Responsible for accounts payable functions including entering invoices and cutting checks to our vendors

Assisted the human resource department with new hire package preparation and payroll setup

Executive assistant to the CEO and CFO with special projects

Assisted marketing department with monthly mailings and sending materials to new customers March 2012-Jan. 2014 The Adcom Group, Inc. Cleveland, Ohio Executive Assistant/Operations Associate

Provided business, research and administrative support to the CEO

Maintained the CEO’s calendar by planning/scheduling meetings, conference calls and travel plans

Assisted the human resource team by completing special projects pertaining to new hires

Arranged catering needs for client lunches, dinners and special events, as well as company functions

Covered for the main receptionist answering a multi-line phone May 2001-Nov. 2003 Optiem, LLC. Cleveland, Ohio

Staff Accountant/Project Coordinator

Completed client billing and assisted with accounts payable and accounts receivable

Assisted the human resource team with special projects, new hires and terminations

Supported account executives with client projects in a project coordinator role Jan.1999-March 2001 Vantage One Communication, Inc./FutureNext Cleveland, Ohio Staff Accountant/Project Coordinator

Primarily handled all client billing

Assisted the accounting manager and CFO with accounts payable, accounts receivable and bank deposits

Served as the liaison between account executives and clients for day to day management of project flow

Facilitated design and technology coordination to ensure timelines were being met

Created flow charts, status reports and ensured quality assurance and testing were complete before project launch Education

Bachelor of Arts and Sciences, 1995 Bowling Green State University

Graduated with honors — Cum Laude

Member of the Zeta Kappa Chapter of Kappa Kappa Kamma Skills

Quickbooks

Sage Accounting Software

Solomon Software

Time-Slips Software

Great Plains, Dynamics System

ADP Payroll

Paychex

Microsoft Office (Word and Excel)

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