Development Services Administrative Assistant

Ioneni Lopez

**** **** ******

Philadelphia, PA *9136

Home: 267-***-****

Email: ad0de8@r.postjobfree.com

Objective: To obtain a position that will allow me to advance my career while utilizing my skills.

Qualifications: Knowledge of Microsoft Office Suite 2007 & 360(WORD, EXCEL, ACCESS,

POWERPOINT & OUTLOOK).

Educational Background:

·D.P.T. Business School Philadelphia Pa February 2005 – January 2006

Graduated with a Certificate of Completion in the Computerized Business Accounting

program.

·Mastbaum Area Vocational Technical School Philadelphia Pa September 1994 – June 1997

Majored in Commercial Arts

Employment History:

La Salle Academy Philadelphia, PA September 2014 – July 2023

Administrative Assistant / Receptionist

·Provide support for Principal, President, Teachers, Staff & Parents.

·Order school books & material thru NPIS.

·Translate for parents / guardians and staff.

·Prepare Weekly Communication Folders for parents.

·Maintain attendance for teachers and staff thru Option C.

·Enter and maintain student information thru Option C.

·Order breakfast, lunch & snack thru Nutritional Development Services.

·Maintain kitchen inventory.

·Serve as a liaison between Nutritional Development Services & kitchen staff.

·Book field trips for students.

·Enter new student records into Option C.

·Prepare correspondence for parents/ guardian & faculty.

·Assist in preparing for special events

·Prepare weekly correspondence packets for families.

·Reconcile credit card statements.

·Answer phones.

·Greet visitors.

·Distribute mail.

·Collect tuition.

Coverall Health Based Cleaning Systems Plymouth Meeting, PA October 2011-September 2014

Administrative Assistant

·Provide support for Operation, Sales Teams, Franchise Owners, Customer Service & Corporate Office.

·Operate Fransys Franchise System to:

oCreate invoices & credits for customers

oEnter New Customer information

·Answer multi line phone systems.

·Maintain filing system.

·Daily Bank Deposit using online banking system.

·Email, Scan & Process paperwork to Regional Manager.

·Translate for Spanish speaking Franchise Owners & Prospective Franchise Owners.

·Schedule Franchise Opportunity Presentations for General Manager.

·Prepare weekly A/P Transmittals for Corporate Office.

·Reconcile Customer Supply orders.

·Assist new Franchise Owners file for their Limited Liability Corporation license and Employer Identification Number with the IRS.

·Order supplies, business cards and Franchise Owner ID’s

·Prepare Franchise Statements, Trial Statements & A/R Aging Reports on a monthly basis.

American Services Corporation Chester, PA April 2008-October 2011

Human Resource/Payroll Assistant/PT Regional Manager

·Provided support and training for four locations in the North New Jersey area.

·Responsible for hiring/terminating employees.

·Liaison between Corporate and four locations.

·Assist Managers at various accounts with any inquiries employees may have regarding

payroll or human resource issues.

·Prepare Payroll to be shipped to various accounts.

·Assemble Payroll Reports on a bi weekly basis.

·Enter new employee’s information into HCS Profitware System.

·Perform various background checks on all new employees.

·Maintain filing system.

·Answer multi-line phone system.

·Complete various forms from Dept. of Labor & Dept. of Welfare.

·Provide support to Office Staff.

·Conduct interviews in person or via telephone.

Diamond Huntbach Construction Corporation Philadelphia, PA August 2009-January 2011

Estimating Assistant

·Submit Notifications for various projects PA, NJ & DE.

·Request Certificate of Insurance for various projects.

·Prepare Certified Payroll.

·Liaison between various construction companies.

·Entered Accounts Payable via Quickbooks.

·Revise AIA Documents.

·Managing Files.

·Answer multi-line phone system.

·Ran Deposits to Bank.

·Order materials for projects.

Soft Pretzel Franchise Systems, Inc. Philadelphia, PA July 2006-April 2009

Administrative Assistant/Operations Coordinator

·Provide support to office staff, franchisees & various vendors.

·Schedule Franchisees for Monthly Orientation & Training.

·Coordinate Monthly Orientation & Training.

·Schedule business trips & accommodations for Vice President and Franchise Support

Managers.

·Order office supplies.

·Communicate with franchisees, reply to customers comments & donation request via

email by means of Microsoft Outlook.

·Prepare weekly reports using Excel.

·Answer multi-line phone system.

·Prepare correspondences.

FCM Child Development Center Philadelphia PA January 2006-July2007

Secretary/Office Manager

·Answer multi-line phone system.

·Collecting tuition from parents.

·Assist Director prepare for State and City.

·Prepare Excel Spreadsheets for the Director.

·Maintain filing system.

·Prepare monthly nutritional reports.

·Order Office supplies.

·Coordinate school trips for children.

·Prepare correspondence using Word.

Languages: Include Spanish

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