ELIZABETH STARK

LinkedIn: elizabethmstark Phone: 917-***-**** E-mail: ad0bap@r.postjobfree.com

Profile:

Experienced Executive Assistant with a strong skill set in Travel & Expenses, Client Service, and Office Administration. Proven ability to deliver top-notch client support, and optimization of executive’s productivity. Actively seeking a full-time permanent or long-term contract position. Highly adaptable, comfortable with in-office, hybrid, or remote work setups.

Skills:

Concur/SAP travel and expense reporting system

AMEX and Sabre online travel reservations

SAP/ERP purchasing system

Microsoft Office Suite 365

Doc.it, Adobe Acrobat & Adobe Photoshop

Right Signature (e-Sign)

Event/Industry Roadshow/Conference planning & implementation

Google Suite, Dropbox & Calendar

Slack

Calendly

Professional Experience:

Executive Assistant to the CEO Techstrong Group (MediaOps)

Boca Raton, FL March 2023 – August 2023

Efficiently managed the CEO's corporate and guest interview calendar, ensuring optimal time management and scheduling accuracy.

Facilitated guest interviews for techstrong.tv by coordinating schedules, arranging bookings, and providing necessary support for a seamless interview process.

Collaborated closely with the Marketing and Sales Teams to align priorities and streamline communication.

Actively engaged in ad hoc projects, demonstrating flexibility and a solution-oriented approach to address evolving business needs.

Skillfully served as a point of contact for C-Suite guests, external clients, Public Relations Firms, and Corporate Communications, fostering strong relationships and enhancing the company's image.

Provided office support, including organizing supplies, coordinating staff lunches, and managing maintenance requests for office assets.

Contract HR Administrative Assistant Ultimate Staffing (ADMA Biologics, Inc.)

Boca Raton, FL July 2022 – October 2022

Provided administrative office support to the HR department, ensuring smooth operations and efficient processes.

Managed calendars, booked conference rooms, and facilitated visitor passes for a streamlined meeting and interview scheduling process.

Coordinated closely with HR and personnel teams to arrange video conference calls via Microsoft Teams and in-person interviews for highly qualified candidates with diverse skill sets, ranging from scientific to technical.

Assisted the Training Staff in the onboarding process for new employees, contributing to successful new hire orientation.

Responsibly handled incoming calls to the corporate office number, addressing inquiries, and promptly resolving issues related to ADMA's BioCenters throughout the Eastern and Midwest regions of the U.S.

Contract Executive Administrative Assistant Wellpath & Robert Half, et al

Deerfield Beach & West Palm Beach, FL February 2021 – April 2022

•Provided comprehensive executive office support to senior leadership, ensuring seamless daily operations.

•Successfully managed the busy C-Suite's calendar and meeting schedule, coordinating numerous appointments and commitments efficiently.

•Actively participated in staff hiring events, assisting in candidate screening, interview coordination, and onboarding.

•Took on various ad hoc projects, demonstrating flexibility and a proactive approach to problem-solving.

•Responsively handled external and internal inquiries, providing information, and resolving issues to maintain excellent communication flow within the organization.

Contract Executive Assistant March 2018 – July 2018 New York, NY

Staffmark / Barclay’s Investment Bank: Contingent/Floating Executive Assistant CIB

Supported the efficient operation of multiple teams within Corporate Investment Banking, contributing to their productivity and success.

Cultivated strong relationships with Senior Bankers and C-Suite clients, enhancing communication and collaboration.

Maintained exceptional calendar management skills, leading to optimized schedules and time management for Investment Bankers.

Consistently prioritized critical communications, minimizing response times, and ensuring timely follow-up.

Successfully coordinated complex international and domestic travel, enhancing the executives' travel experience.

Maintained strict financial compliance in processing and submitting travel and expense reports.

Facilitated the execution of high-impact client meetings, reflecting positively on the organization's reputation.

Ensured smooth meeting logistics by reserving conference rooms and managing catering arrangements.

Executive Assistant August 2015 – November 2017 New York, NY

Santander Bank, N.A.: CIB Financial Sponsors & GCB Energy & Natural Resources Groups

•Provided comprehensive executive office support to two US Sector Heads and served as backup support for two US Heads of GCB Risk.

•Managed complex calendars, email, and phone message screening, ensuring efficient communication and time management.

•Coordinated intricate international and domestic travel arrangements, optimizing the Investment Banker’s schedules.

•Acted as a liaison with C-Suite clients, maintaining strong external relationships.

•Scheduled and coordinated internal and external client meetings, conference calls, industry conferences, roadshows, and events.

•Collaborated with the Events Coordinator to execute Santander Bank's annual Global Roundtable meetings for clients.

•Reserved conference rooms and office spaces, ensuring all meeting materials were prepared and ready.

•Processed and submitted travel and expense reports, ensuring financial accuracy and compliance.

Executive Assistant February 2008 – June 2014 New York, NY

Deutsche Bank Securities: CIB Global Banking Healthcare Group

Provided vital executive support to the Vice Chairman/Head of Medical Technology, one Managing Director, and their respective teams. Additionally, offered backup administrative support to the Global and/or the Americas Head of the Healthcare Group.

Acted as a crucial liaison between internal Senior Banking Officers and esteemed C-Suite clients.

Skillfully managed calendars, email communication, and phone message screening, ensuring efficient time management.

Orchestrated, coordinated, and executed a wide range of internal and external client meetings, conference calls, industry conferences, roadshows, and events.

Successfully arranged complex international and domestic travel and ground transportation, meticulously planning itineraries.

Maintained precise financial compliance by processing and submitting expense reports and departmental invoices.

Proactively managed office supplies, ensuring a well-stocked and efficient workspace.

Accurately entered call reports for Managing Directors and their teams after client meetings and conference calls

Education:

Pace University, New York, NY September 1994 – February 2000

Pursued a BA in Liberal Arts

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