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LOUDEXILENE DAPHNE S. ACOB – HR /DOCUMENT

Mobile No. : 050******* CONROLLER

Email: ad0a0n@r.postjobfree.com

KEY QUALIFICATIONS:

Mrs. Acob has 16 years of progressive experience in HR and administrative works and in-depth knowledge of document management, transfer, preservation and maintenance. She is familiar with the methodology and procedures of document management. She has also extensive knowledge of document control database systems, excellent management, communication, organization and interpersonal skills. She has education on field of Electronics and Communications Engineer. EDUCATION AND PROFESSIONAL AFFILIATIONS:

TRAINING/SEMINAR:

Certified Human Resource Professional (CHRP), 40Hr May 2021, Abu Dhabi, UAE

EXPERIENCE RECORDS :

Sep. 2016 – Jul. 2021 Salfo and Associates SA-Abu Dhabi Abu Dhabi, UAE Position: HR/Administrative Officer

HR Duties & Responsibilities:

Responsible for recruitment services for staffing requirements

(Advertisements, Database Filing and Branch coordination)

Process the mobilization/demobilization of staff (Job offer preparation (Workstation arrangements, Staff orientation, Visa process coordination in UAE & Bahrain and other Middle East Nation

(KSA)

Issuance of clearance for terminated/resigned staff

Record filing for all employee

Issuance of staff requests for general HR form (Timesheets, Employment Certificates, Salary Transfer Certificates, Leave forms

Monthly sharepoint updates (Leave Planner, Staff Information, Leave records, Staff Contact List), Staff Benefits

Preparation of Overtime claims/Offset leave for Abu Dhabi Staff Nationality : Filipino

Date of Birth : March 19, 1981

Profession : Electronics Engineer

Specialization : Project Administration/HR

Licensed Electronics Engineer, Reg. No. 0031774

Bachelor of Science in Electronics and Communications Engineering St. Paul University Philippines

Tuguegarao City Cagayan,

Philippines

Institute of Electronics and Communications Engineers of the Philippines (IECEP), Member

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Prepared HR Management Report, HR Country Director’s Report, Project Demobilization Report

Public Holiday /Memos announcement

Coordinate with Headquarter’s Office in Athens, Greece for HR related matters.

Attends Internal and Corporate meetings for HR Dept.

Attends the Ministry of Labour Authority for Emaratization Interview in Abu Dhabi Labour Office for quota application

Administrative Duties & Responsibilities:

Preparation and submission of prequalification registration with various Clients thru email and online portal.

Updates of Salfo Abu Dhabi prequalification register

Annual registration renewals (online) for particular clients

Preparation of Key Personnel staff CV’s and Summary table for all various tender requirements

Preparation of all staff CV in Salfo format

Liaison for tender technical submittal preparation and online submissions

Annual renewals for PO Box and subscription newspaper

Project support (Correspondence and project filings)

Preparation of Monthly Salfo-Abu Dhabi Pettycash report

Preparation of cash receipts for staff reimbursements/claims

Preparation of monthly Staff Etisalat Bill

Staff car fine staff settlements and car lease applications

Preparation of LPO as needed

Prepare cheque request as needed

Oct. 2013-Aug. 2016 Salfo and Associates SA-Abu Dhabi Abu Dhabi, UAE Position: Document Contoller/Site Administrator

Project: Project: Abu Dhabi: DoT/C/MR/18/12 –

Consultancy Services for Study, Evaluation, Design and Supervision of Construction of Small Projects and Miscellaneous Works for Traffic Alleviation in Abu Dhabi Emirate.

Duties & Responsibilities:

Responsible for the overall management of incoming and outgoing project documents, as well as the maintenance and update of document logs and databases.

Manages document workflow.

Ensures document control system’s compliance with internal procedures and external requirements.

Maintains document tracking system and document distribution.

Reviews received/transmitted documents for format, consistency and compliance with existing pr`ocedures.

Maintains on-and off site document and record archives and provide support for document users.

Scans filled-out documents, records and forms.

Organizes and administers electronic and hardcopy records from all the projects stakeholders.

Schedules and prepares Minutes of Meetings for all Contractors and circulating the agendas and reports.

Composes and types routine letters, memoranda, reports, minutes of meetings, technical data, charts and forms.

Proofreads and corrects prepared materials for correct grammar,, completeness and content

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Receives and screens visitors and telephone calls, takes messages

Sorts, opens, and distributes incoming mail to staff.

Prepares and monitors timekeeping and other personnel records for all site staff.

Determines needs and orders office supplies, equipment, repair and maintenance services through channels.

Operates standard office equipment and performs related work as assigned.

Jan. 2013- Oct. 2013 Marine Capabilities (Marcap) L.L.C. Abu Dhabi Position: Business Development Executive

Duties & Responsibilities:

Reports directly to the Business Development Manager.

Assisting in Market Studies and Research.

Maintaining and assisting in developing a database of the clients.

Prepares monthly report for marine department.

Assigning, arranging and compiling job reports to all jobs quoted / undertaken & keeping track of all jobs for purposes of invoicing.

Maintaining and assisting in database of job orders.

Maintains/prepares a database of vessel specifications of MARCAP as well as outside vessels available for charter.

Issue quotations/offers and send to clients.

Preparing and calculating/monitoring of monthly utilization of Marcap fleets.

Preparing Charter Party Agreements and coordinate with all involved organizations.

Monitoring of contracts (Charter Party) and preparing summaries for easy access of management.

Coordinates with management the requests of vessels chartered by the project.

Direct link with the client’s representative regarding the movements/status of all vessels.

Check requests and conditions of receiving tenders, searching for corresponding vessels.

Prepares documents requested by tender; submit tender documents, following correspondence concerning subjected tenders.

Coordinate seminars, conferences and exhibitions. Participate in events concerning company activities (ADIPEC, Workboat Shows).

Update all necessary documents according to the client’s requests.

Follow-up correspondence with clients.

2009-2012 Wasco Engineering International Ltd. JAFZA, Dubai,UAE Position: Document Controller /QA/QC Officer

Projects:

QIT GSE PROJECT, Nigeria (client: Exxon Mobil Corporation)

TALISMAN ENERGY YME FIELD RE-DEV’T Talisman, Norway (client: Single Buoy Mooring Inc. (SBM)

HP Gas COMPRESSORS, Qatar (client: Maersk)200 Gas COMPRESSORS & 4MW POWER GENERATOR, Bintulu, Malaysia (client: Murphy Sarawak Oil Company Ltd.)

BOOSTER COMPRESSOR, Calvalley, Yemen (client: Calvalley Petroleum) Page 4 of 6

INJECTION COMPRESSORS, Calvalley, Yemen (client: Calvalley Petroleum)

MISRI-JOGWANI COMPRESSORS (client: BP Pakistan)

POWER GENERATORS L7042GSI L36GL (client: DNO Yemen) Duties & Responsibilities:

Reports directly to the Project Manager and provides administration support to different departments and concerned persons.

Ensuring all project documents (latest revisions) including drawings, quality manuals, all technical submittals

Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents

Ensuring all projects are coordinated as per Document Control procedures.

Maintaining Project Document Control process (i.e. tracking & reporting on project document status)

To liaise with internal and external agencies or departments to ensure that control and filing procedures are maintained for all documents.

Control of incoming and outgoing project documentation via FTP and traditional mediums.

Controlling project document registers

Custodian of Operation and Maintenance Manuals (O&M manuals)

Liaison with vendors for document information

Ensuring Project data dossiers are received

Perform other duties as assigned

Prepares a filing system for all technical/administrative documents

Manages database for project ensuring the documents are available upon request.

2007-2009 Drake & Scull International – MEP Contractor Abu Dhabi, UAE Position: Document Controller

Projects:

Abu Dhabi National Exhibition Center (ADNEC)

Aloft Hotel Abu Dhabi (client: ADNEC)

Duties & Responsibilities:

Complies and maintain control records and related files to release drawings, and engineering documents to different operating departments

Handles all technical documents for MEP services

Ensures that all drawings in the system are updated

Examine documents and verify completeness and accuracy of data. Confers with the engineering personnel to resolve discrepancies and compiles required changes to documents

Prepares technical forms in standard company format ; carry out document scanning converting them into pdf and jpeg formats

Binds/archive all QC administrative records in their respective category using the database

Controls the reference no. of all correspondences manually and electronically

Reviews and answer correspondence; File correspondence & other records.

Data encoding, input, scanning and transcribing of all computer related information of the company.

Assists in the documentation and preparation of reports

Assists the planning department in project scheduling for MEP activities Page 5 of 6

Prepares Monthly Statistics for all drawing and material submittals

Prepares correspondence (internal & external) for the Engineering Dept. 2006-2007 I-S-Z-L Consortium Abu Dhabi, UAE

Position: Document Controller

Project: Al Reem Island Development, Phase 1 - Plot 1 Zone C

(CT1, CT2, CT3, CT4, and CT5), 7 Villas and a Podium Reem Island Abu Dhabi, UAE (Client: Al Tamouh Investment L.L.C.)

Responsibilities:

Support in analyzing, organizing and managing Document Management processes and activities, controlling and monitoring related tasks, thus assuring Corporate Methodology and Procedures maintenance and compliance across the group

Assists with the implementation of Departmental Operating Procedure : Administration of the document control database (Team binder);

Provide coordination and monitoring of resources (Document Controllers and Documentation Management activities

Interface with Document Controllers, Function Representatives and other Document service assistants involved in the project about Document Management matters

Ensure knowledge transfer and preservation of Document Management matters across the group

Prepares a filing system for all technical/administrative documents

Manages database for project ensuring the documents are available upon request

Prepares technical forms in standard company format ; carry out document scanning converting them into pdf and jpeg formats

Binds/archive all QC administrative records in their respective category using the database

Controls the reference no. of all correspondences manually and electronically

Reviews and answer correspondence; File correspondence & other records.

Data encoding, input, scanning and transcribing of all computer related information of the company.

Assists in the documentation and preparation of reports

Assists the planning department in project scheduling for MEP activities

Prepares Monthly Statistics for all drawing and material submittals

Prepares correspondence (internal & external) for the Engineering Dept. 2005-2006 Cagayan State University & F.L. Vargas College Tuguegarao City,

Philippines

Position: Engineering Instructor /Faculty Member

Duties & Responsibilities:

Prepare and deliver lectures for various engineering subjects to the Eng’g Dept.

Assess student performance in adherence to departmental guidelines and make recommendations for advanced

coursework based on student ability

Maintain student attendance records, grades, and other required records.

Initiate, facilitate, and moderate class discussions

Maintain regularly scheduled office hours in order to advise and assist students.

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2004-2005 Elecon Construction Company

Tuguegarao City,

Philippines

Position: Cadet Engineer

Involves in Project Construction Management using PERT/CPM in Microwave Radio Network

Prepares reports for board meetings

Answers and direct phone calls (Switchboard Operator)

Meet and greet public coming into the office

Compiles and maintains control records and related files

(drawings and tender documents etc.)

Prepares request for reproduction of documents

Prepares schedules and shifts for engineers and contractors

Prepares reports and memorandums

Examines and scrutinize documents like drawings, change orders, and specifications to verify completeness and accuracy of data

Collaborate with project and cadet engineers regarding project status and reports

Records and files all staff’s evaluation

Performs other such duties and assumes other such responsibilities as maybe assigned.

LANGUAGE CAPABILITY:

COMPUTER SKILLS /OTHER SKILLS:

Microsoft Windows, Office, PowerPoint, Adobe and the Internet

With UAE Driving License

English : Mother Tongue

Filipino : Speaking : Fluent Reading: Excellent Written: Excellent

Contact this candidate