Administrative Assistant Office Manager

Shilpy Shah

Permanent Resident

**** ********* **, *******, **** Scotia B3J2G9

+1-902-***-**** ************@*****.***

Objective

To work in a challenging environment where there are tremendous opportunities to learn, grow and contribute to the maximum of my abilities. Ensuring quality services to Customers resulting in growth of the organization all times.

Relevant Work Experience

Office Manager & Administrative Assistant, Jobizo (June 2018 - June 2023) Jobizo is the brainchild of IFANglobal, which has over 20 years of rich experience in healthcare recruitment and training.

Job Responsibilities:

● Sourcing & screening resumes, conducting recruitment, scheduling & interviewing candidates

● Preparing the joining and appointment letters for the employees and exit interview formalities

● Arrange and coordinate seminars, conferences, etc.

● Handling payroll and maintaining leave record of the employees

● Handling Housekeeping duties

● Employees background verification

● Record and prepare minutes of meetings, seminars and conferences

● Order office supplies and maintain inventory

● Arrange travel related itineraries and make reservations

● Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

HR Executive, Skillusions (Feb 2015 till May 2018) Skillusions is one of the leading cybersecurity companies known for its state of the art security solutions which includes cyber attack simulation and awareness tool, email authentication, anti-spoofing solution etc.

Job Responsibilities:

● Recruit staff and oversee staff training

● Assisting Chief of staff in HR Consulting services, hiring & placing sources, establishing HR Sources from scratch

● Responsible for the entire office including handling of correspondence via emails, phone calls, filing, scheduling meetings etc.

● Sourcing & screening resumes, conducting recruitment, scheduling & interviewing candidates

● Handling Payroll of all the employees

● Making all the arrangements for the new employees including assigning work desk, id card, issuing laptop etc.

● Employee background verification through Third party

● Set staff work schedules and monitor staff performance

● Control inventory, monitor revenues, and modify procedures and prices

● Taking care of all housekeeping related work

● Negotiate with the vendors

HR and Administrative Assistant, Corporate Catalyst India (Apr 2012 –Feb 2015) Corporate Catalyst India is a business advisory and financial consulting firm headquartered in Gurgaon, India. The firm provides assurance, compliance, business advisory, taxation, market intelligence, and transactional advisory services. CCI caters to automobiles, retail, telecommunications to healthcare, real estate and media industries.

Job Responsibilities:

● Managing Calendar of Director & reminding him on the schedules tasks & meetings

● Sourcing & screening resumes, conducting recruitment, scheduling & interviewing candidates

● Responsible for the entire office of the Director including handling of correspondence, filing, scheduling meetings, travel bookings etc.

● Making the domestic/International travel arrangement for the staff or management for business tours

● Organize and administer staff consultation and grievance procedures Liaise with management, union officials and HR consultants Oversee the analysis of employee data and information.

● Handling payroll of all the employees on a monthly basis & leave record on a daily basis

● Preparing the joining and appointment letters for the employees and exit interview formalities

● Letter Drafting, Invoices, Purchase orders

● Reading and routing incoming mails and taking actions, wherever possible Office Admin, GMR Group (Jan 2008 -Mar 2012)

GMR Group is an Indian multinational conglomerate headquartered in New Delhi. The group was founded in 1978 by Grandhi Mallikarjuna Rao and comprises several companies including GMR Infrastructure, GMR Energy, GMR Airports, GMR Enterprises. Job Responsibilities:

● Greet visitors

● Handling telephone calls and emails

● Maintains attendance of all the employees

● Event & Housekeeping management

● Preparing the joining and appointment letters for the employees

● Keeping the record of all important documents and keeping a track of it

● Making the domestic/International travel arrangement for the staff for business tours Educational Background

Bachelors of Commerce from Delhi University

Computer Skills

MS Word, MS Excel and PowerPoint

Achievements

Won Certificates & Prizes for best Agent on the Floor and best quality & productivity for my work. Strengths

I have patience and always complete everything that I undertake within the deadline. Possess good analytical & listening skills.

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