Payroll Manager Cross Functional

BRENDA D. ROBINSON *********@*****.*** 978-***-****

* ****** ***** **. *********, MA 01821

EXPERIENCE:

OASIS TE, Burlington, MA November 2022-Present

Payroll Manager

Responsibilities Included: Oversaw departmental functions for Oasis in the absence of the Payroll Director. Coordinated with cross functional departments, including HR, Finance, and IT to resolve open issues. Managed Company- wide Leave processes including PTO donations Pool and Military Leave. Worked with UKG and our external Deltek software consultant to resolve complex system issues

Processed and administered accurate and timely Payrolls, ensuring compliance with federal, state and local regulation

Posted all labor in Deltek Costpoint, ran BI reporting to upload files to UKG Payroll processing system

Reconciled CostPoint and UKG payroll files for accurate payroll reporting

Processed and balanced a bi-weekly payroll 3.8 MM per payroll

Collaborated with HR and divisional managers to ensure accurate and up to date employee information, including new hires, terminations, salary changes, LOA’s and other payroll related adjustments

Communicated with direct employee on issues of Timesheet and Leave guidance, and navigation within Deltek T&E

Reviewed Military Orders and explained Military LOA benefits to employees approved for leave.

Processed Military Leave reimbursement calculations based on LES’s received and adherence to company policy

Assisted Payroll Admins with open system issues, labor processing issues and unresolved direct employee issues

Worked with project accountants to coordinate Projects for new hires and process labor corrections for billing

Interacted with Finance to place stop payments replace payroll checks and returned direct deposits.

Participated in the payroll conversion from ADP to UKG in 2020

Worked with IT manager to create and schedule weekly direct labor and leave balance reporting.

Assisted Sr. Director of Compensation and Timekeeping with additional assigned tasks as requested.

OASIS TE, Burlington, MA March 2020-November 2022

Sr. Payroll Administrator

Responsibilities Included: Timekeeping, labor posting and bi-weekly Payroll Processing for 800+ employees utilizing Deltek Accounting software for assigned divisions. Managing Company- wide PTO and Military Leave processes.

Worked with Divisional Directors to ensure that weekly timesheets were accurate and exported/imported for payroll.

Posted all labor for 800+ employees in 3 divisions to accurately process payroll.

Processed and balanced a bi-weekly payroll 3.8 MM per payroll for assigned divisions.

Worked with cross functional HR team on employee issues LOA, New Hires, Terminations, Benefit adjustments.

Responded to general employee inquiries and questions regarding current payroll issues.

Reviewed Military Orders and explained Military LOA benefits to employees approved for leave.

Worked with project accountants to coordinate Projects for new hires and process labor corrections.

Worked with Finance to place stop payments replace payroll checks and returned direct deposits.

Worked with IT manager to create and schedule weekly direct labor and leave balance reporting.

Assisted Director of Payroll and Timekeeping with additional assigned tasks as requested.

COMMONWEALTH EQUITY SERVICES August 2019-February 2020

SR Payroll Specialist

Responsibilities Included: Processing a bi-weekly multi-state payroll utilizing Exponent HR for 750+ employee. New hire orientations and benefits processing for all employees

Responsible for all aspects of the Company’s biweekly payroll process for 750+ employees using Exponent HR

Conducted new hire and benefit orientations for MA and CA

Approved all benefits for new hires and added during Qualified Life events in Exponent HR payroll

Prepared new hire offer letters, coordinated paperwork and mailed new hire packages needed for benefit orientation

Worked with Corporate Recruiters to coordinate contractor conversions and internal employee offers

Prepared termination paperwork, final payments and PTO payouts for terminated employees

Processed new hire, termination, salary change and 401K election transactions into the payroll system

Upload the 401K contribution files to Fidelity

Responded to general employee inquiries and questions regarding benefits

Processed LOA requests including maternity leave for MA and CA

Reviewed and explained LOA benefits with employees approved for leave

Coordinated FMLA, Disability and Worker’s comp Claims for MA and CA

Processed Garnishments and IRS or state tax Liens for payroll

Processed all tuition reimbursements and expense reports for Accounts Payable

Completed employment verifications and unemployment claims for MA and CA

Processed monthly DOL statistics reports for MA and CA

FOSTER MILLER, INC. DBA QINETIQ-NA, Waltham, MA September 2017- August 2019

Payroll Analyst

Responsibilities Included: a wide variety of complex functions relating to multi-state payroll and payroll timekeeping (labor) processing and associated reconciliations in a shared services environment.

Exported weekly labor data from Deltek time collection system (TE), into Deltek accounting system (CP)

Checked and Audited timekeeping records for accuracy, and compliance with established standards and policy

Maintained all time and attendance records subject to governmental audit

Audited and processed correcting timesheet entries

Preformed required statistical and clerical duties necessary to prepare hourly, salary and commission payrolls

Imported Payroll data into ADP Workforce Now

Reviewed, audited and corrected payroll data as required

Updated employee records such as new hires, termination dates, direct deposit, deductions and tax setup

Distributed various payroll related documents and checks.

Responded to more complex employee and supervisor questions

Researched and resolved labor and payroll related issues providing a positive customer service experience

Works on special projects and system testing as needed

Set up new approved Labor projects and workforce assignments received from Project Managers in CP

Set up budgets and fringe benefits for newly approved Labor Projects in CP

Set up Amex Travel and Expense Accounts for all newly hired Employees

Assisted Accounts Payable with New Vendor and EFT payment setups and invoice scanning

Processed bi-weekly PTO Leave accruals for all employees

TIMEPAYMENT CORP, Burlington, MA January 2017-September 2017

HR Generalist

Responsibilities Included: New Hire Onboarding, New Hire Orientations, Resignations, Terminations, Benefits, Payroll, Employee Relations and other Administrative Duties

CAMBRIDGE PACKING COMPANY, INC., Boston, MA June 2009-January 2017

HR Benefits and Payroll Administrator

CAMBRIDGE PACKING COMPANY, INC., Boston, MA June 2009-January 2017

Credit Manager

WAKEFIELD THERMAL SOLUTIONS, Pelham, NH November 2008-March 2009

Credit Analyst

CANDELA CORPORATION, Wayland, MA May 2005- November 2008

Credit Collection Analyst

RAININ INSTRUMENT, Woburn, MA July 2001 - May 2005

Lead A/R Credit and Collections

BULL HN INFORMATION SYSTEMS, Billerica, MA September 2000- July 2001

Financial Analyst I

TELOQUENT COMMUNICATIONS, Billerica, MA June 1999 -September 2000

Accounts Receivable Administrator

LOTUS DEVELOPMENT CORPORATION, Cambridge, MA March 1998 -June 1999

Financial Analyst I / Canadian Team Member

THE GILLETTE COMPANY, Boston, MA May 1991- March 1998

National Account Channel Team Member Specialist, Braun Feb. 1994 to Mar. 1998

Group Leader Collections, Gillette Financial Services May 1991 to Feb. 1994

EDUCATION: EASTERN NAZARENE COLLEGE

B.S. Business Administration,

Magna Cum Laude

SYSTEMS: DELTEK, ORACLE, SAP, Microsoft Outlook, Word, Excel, UKG, Paychex, ADP Workforce now, Exponent HR

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