Accounts Payable Administrative Assistant

Laura A. Fletcher

*** *. ****** ****, *** ***, Philadelphia, PA 19119

***********@*******.***

Cell: 215-***-****

Summary of Experience

Self-motivated and able to set priorities to achieve goals. Managed a variety of routine functions and projects in a fast-paced office, computerized corporate environment. Detailed-oriented with a proven record for producing quality work in a timely manner. Excellent communication, organizational, and time management skills. Exercise good judgement, takes the initiative, good decision- making abilities.

Professional Experience

Morgan Properties, Accounts Payable Administrator, King of Prussia, PA 08/2019 – 04/2023

Scan invoices into a share folder

Enter and upload invoices and petty cash into Concur/OPS/Yardi Accounting Systems

Set, sort and code invoices 500/1000 for payment. Work within the deadlines given in regards to processing and posting all invoices received and any kind of check run cut off given by the properties

Monitor accounts to ensure payments are up to date. Research and resolve invoice discrepancies and issues

Assist in the generating of Accounts Payable checks and Check Request/Court Checks in loads

Train and supervise new department hires

Processed the checks, checked against the Report for any adjustments needed

Correspond with Property, Facilities, and Asset Managers. Answer vendor inquiries and resolve outstanding balance issues including taking necessary actions needed to get invoice processed within vendors terms

Produce Monthly Reports, assist with month end closing. Process weekly workflow reports for the property’s to review and approve open payables

John F. Scanlan, Inc., Accounting/Administrative Assistant, Philadelphia, PA 01/2017 -02/ 2018

Entered into Integra Software System all factory invoices 400/800 into the Accounts Payable Journal

Checked the entered factory invoices against the Accounts Payable Journal to ensure accuracy

Sorted all factory invoices and stocked delivery tickets according to the Sales Assistants

Organized the Salesmen orders that matched the delivery tickets

Checked for backorders; checked factory invoices against the Salesmen order

Maintained all the factory and stock orders into Integra

Processed the factory and stock orders; invoiced the orders, print, used postage machine and mailed them out

Answered multiple line, directed caller to the appropriate person

Maintained Tax Exempt Certificates files in a Excel spreadsheet and typed submittals for the Salesmen

Created and maintained a Salesmen End of the Month List in Excel for the Accountant

Matched all the factory invoices with the green invoices and put in numerical order and by Salesmen

Faxed, emailed copies of invoices requested by customers and maintained the filing of invoices

Wordsworth Academy, Administrative Assistant, Philadelphia, PA 05/2011 –11/ 2015

Conducted file audits on a monthly basis; client move letters, change of placements, change of staff, ISP/Team meetings, check requests, overdue medical and dental letters, reminder letters for medical and dental appointments are sent out in a timely manner

Sent out discharged summaries, Quarterly/ISP Treatment Reports, and Verification Report in a timely manner

Conducted a Biological Parent Search for the clients

Trained and supervised new hires

Maintained office supplies, all clients and foster parent filing, handled all mail distribution as well as a routine copying and faxing

Contacted incoming Foster Parents to ensure they are on track with the required documentation

Responsible for scanning and inputting all Foster Parents required information into the Credible Software System

Responsible for making sure that the information from the client’s Verification Report is inputted into the BHI database, as well as any medications or other physician’s orders

Completed monthly survey calls to the client’s biological parents and foster parents; responsible for inputting Megan’s Law information and sending out the letters accordingly

Pg. 2 Laura Fletcher

Temporary Roles Weekends/Relief Coverage

The Salvation Army, Accounts Payable, Philadelphia, PA 04/2019 – 06/2019

Reviewed all invoices to be paid

Obtained approval from department head or Divisional Finance Council on each invoice to be processed

Entered invoices into the Serenic Accounting System for payment

Processed all checks and debit memo relating to the Divisional Funds

Maintained check and debit memo logs

Assisted in the processing of corporate credit card transactions in SmartData System when needed

The Carpenter’s Union, Administrative Assistant, Philadelphia, PA 09/2018 – 01/2019

Organized local union cards and put in alphabetical and numerical order

Scanned and filed documents into a shared folder

The Greater Philadelphia Health Action, Inc., Accounting Assistant 07/2018 – 08/2018

Arranged invoices by date and invoice numbers, scanned into an share folder, renamed, and filed

Entered invoices into the accounts payable software MIP/ABILA

Entered Check Requests and post all invoices

Post all cash and credit card payments received into a Excel spreadsheet

Verifying, classified, computed, and recorded data

Prepared cash for bank run

Aided and assisted executive level management in preparation for revenue meetings

Prepared weekly commission requests for the Controller

Recorded data into an Excel spreadsheet for commission tracking and group breakdown for billing

Maintained records of patients to give accurate information to the staff/client inquiries, performed a variety of clerical duties

Skills

Microsoft Office Suite 2010; Windows 10

Microsoft Word, Excel, PowerPoint

JDE 12, Integra Software, MIP/ABILA, Serencic Accounting Software, SmartData System, Concur, OPS/Yardi Accounting Systems

Customer Service, Organizational, Time Management

Education

University City High School – Business Academy Diploma Received

Financial Accounting Class Certificate Received

Fundamentals of Operations Management Certificate Received

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