IRENE ALTMAN

*** ***** ***** ******, *** **B

Elizabeth, NJ 07208

908-***-**** ad06mv@r.postjobfree.com

EXECUTIVE ASSISTANT

Executive assistant with a wealth of diverse experience managing multiple, simultaneous responsibilities, people, calendars, domestic and international travel arrangements, meetings, event planning and interdepartmental coordination. Collaborated with team on requests for proposals, client billing, account management, document proofreading and editing, and project research. Work well in high-stress environments and with diverse personalities. STRENGTHS AND ABILITIES

Executive Assistant

Compensated and uncompensated short-term assignments 01/23 to present Consulting to include event planning/logistics, proofreading, research, special projects, etc. WSP USA, INC– Morristown, NJ 7/14 to 01/23

(Louis Berger, Inc. was acquired by WSP in 2019)

Executive Assistant to the National Business Leader of a global consulting engineering company. Very heavy calendaring to include the coordination of multinational calls. Complex travel. Familiar with several travel system.

Entrusted with sensitive confidential information. Work with management team responsible for Matrix integration and organization.

Prepare expense reports for several senior-level people. Process large dollar invoices in various currencies. Responsible for maintaining all association and licensing fees and requirements. Research and special projects as needed.

Event planning to include selecting event venues and menus, negotiate hotel rates, order limousines and handle any special needs for events with as many as 300 attendees. Excellent interpersonal relationships with clients and staff. TEMPORARY ASSIGNMENT 01/14 to 05/14

Tax processing and e-filing during tax season for a small CPA firm. EISNERAMPER LLP – Iselin, NJ 02/06 to 07/13

Executive Assistant in a CPA firm to the senior partner and a staff of six professionals in the tax department specializing in Trusts and Estates. Provided full administrative support for all aspects of service to high-net-worth clients.

Responsible for all correspondence, proofreading, client billing using the Elite system, special projects and domestic/international travel arrangements. Gathered information necessary for the completion of tax returns, including client authorized access to web-based accounts. Assisted in tax return processing as needed. Heavy calendar management and client contact. Handled expense reports for partner and staff. Maintained client and referral databases. Kept track of time entries for department. Acted as Gatekeeper for partner. Screened telephone calls and e-mails and responded or referred as needed. Treated all information as confidential. Created presentations and handouts.

Researched and arranged for CPE/CLE continuing education for department. CIPOLLA SZIKLAY LLC – West Orange, NJ 03/04 to 01/06 Executive Assistant in a CPA firm specializing in Litigation Support, Business Valuation and Forensic Accounting. Provided full support to the two Co-Founding Members. Responsible for companywide proofreading of documents, letters and reports. Provided practice development techniques for marketing purposes.

Prepared all correspondence, fielded all phone calls and kept extensive calendars. Privy to very sensitive and confidential information and acted as liaison between the partners and staff. Communicated with all clients, attorneys, accountants and colleagues. Contact person with various societies. Coordinated exhibitions with related hotels, travel and conventions. Responsible for selecting and installing equipment. Coordinated all catering and social functions as well as all facilities and repairs. Recruitment of full-time and temporary administrative support including new employee orientations.

HEALTHWAYS COMMUNICATIONS, INC. – Secaucus, NJ 9/98 to 7/03 Executive Assistant to a senior partner in a Medical Education company. Handled a great deal of confidential material, including sales projections and employee evaluations. Designed the sales projection spreadsheet, adapted for the quarterly and annual board meetings. Maintained calendars for entire marketing department and ran ACT reports. Because my employer traveled extensively, I was entrusted with handling much of the client contact. Liaison with all departments of the company to ensure timely completion of projects in a highly deadline-driven industry. Handled arrangements for both domestic and international travel.

Sat in on brainstorming meetings in order to assist and coordinate preparation of proposals as well as RFPs.

Because of my skill at proofreading and editing, I was assigned the task of checking all materials such as letters, invitations, posters, brochures, etc. Hired all administrative employees and did all new employee orientations. ALBAN SERVICE INDUSTRIES, LLC – Union, NJ 1/97 to 4/98 Administrative Manager Responsible for writing the Corporate Mission Statement, as well as contributing to the design of the company brochure. Prepared RFP, handled payroll for exempt and non-exempt employees and purchased volume materials for various locations. Was account manager for larger clients.

JOHN HANCOCK LIFE –East Rutherford, NJ 7/94 to 12/96 Assistant to the General Agent. Handled daily client service with existing and prospective clients. Oversaw calendars and coordinated meetings. Prepared sales proposals and policy illustrations. Responsible for policy retention as well as agency compliance. COMPUTER SKILLS

Word, Excel, PowerPoint and Outlook. Oracle expense reporting system. Concur Travel. EDUCATION

Drexel University – Philadelphia, Pennsylvania

Other: Notary Public