Sheri M.Tully

Torrance, CA

310-***-****

Email: ad06jw@r.postjobfree.com

Office Manager/Administrative Assistant with over 30 years’ experience and proven success in the daily business operations of several companies that are not limited to personnel and human resource issues, accounts payable, accounts receivable, payroll, filing.. Key strengths include building and maintaining successful relationships with other clients. I am fluent in speaking, writing and reading Spanish. Professional Experience:

Home Improvement Specialist Dec 2009 to Present

Torrance

Office Manager

Responsible for the daily operation of the office, answering phone calls and preparing monthly reports. Handled all the activities in accounts payable and receivable. Responsible for scheduling the job

Responsible for the dispatching of the sub-contractors Responsible for the purchasing of the supplies that was required for each job Processed the payroll with ADP for all the employees Handled confidential data for each employee

Prepared and created the state required workers compensation forms to be filed monthly Prepared the monthly union reports that included the employee’s name and hours Reviewed the contracts to ensure that the contract and the proposal contained the same and accurate information

Ensured timely payment of vendor invoices

SOV's and AIA G702/G703 pay applications

Contacted/called customers regarding account collections and past due accounts. Performed the administrative duties of handling daily correspondence, copying, filing, scanning and mailing documents

Answered calls and solved inquiries of customers/clients over the phone. L.J. Rotunno Concrete Construction Sept 2004 to Dec 2009 San Clemente

Office Manager

Responsible for the daily operation of the office, answering phone calls and preparing monthly reports, filing and the correspondence. Handled all of the activities in accounts payable and accounts receivable Utilized the MIS Construction Software program to process job costing and accounting information

Input the payroll information into the MIS Construction Software program Handled confidential data for each employee

Supervised 60 to 100 employees

Prepared and created the workers compensation reports Prepared the monthly union reports

Prepared warranty letters, preliminary lien notices (20 days), stop payment notices, payment releases and mechanic’s lien forms

Submitted invoices, modifications and change orders according to projects Ensured timely payment of client invoices

Prepared and organized the invoices, AIA G702/G703 pay applications and purchase orders Contacted/called customers regarding account collections and past due accounts. Performed the administrative duties of handling daily correspondence, copying, filing, scanning and mailing documents

Answered calls and resolved questions regarding any accounts payable or accounts receivable 1 of 2

Tulco Equipment Company Oct 1981 to June 2004

Huntington Beach, CA

Office Manager

Responsible for the daily operation of the office, answering phone calls and preparing monthly reports, filing and the correspondence. Handled all of the activities in accounts payable and accounts receivable.

Prepared, submitted and negotiate the proposals for bids Prepared, submitted and negotiated contracts for government and residential bids for projects Responsible for dispatching the equipment to the correct job site Requested insurance certificates for each projects Prepared preliminary lien notices (20 days), stop payment notices, mechanic’s lien forms and payment releases.

Billing of all projects

Responsible for dispatching the employees and subcontractors to job sites Processed the payroll for all employees by calculating the time details and hourly/monthly pay Supervised 10 to 15 employees

Handled confidential data for each employee

Prepared and created the state required workers compensation forms to be submitted monthly Prepared and created the monthly union reports that included the employees name, hours Gathered information that was necessary to pay the monthly union dues for each employee Gathered, analyzed and prepared the AON monthly on-site payroll report for each project to ensure the accuracy of the report prior to submitting Gathered and prepared the monthly OCIP, Owner Controlled Insurance Program, reports. Reviewed the contracts to ensure that the contract and the proposal contained the same and accurate information, if the information was incorrect an addendum was submitted Certified payroll for all projects that required payrolls, Verify the accuracy of the commercial and residential contracts with the public works to ensure the contracts were correct.

Ensured timely payment of client invoices

Organized the invoices and purchase orders according to projects Contacted/called customers regarding account collections and past due accounts. Performed the administrative duties of handling daily correspondence, copying, filing, scanning and mailing documents.

Answered calls and solved inquiries of customers/clients over the phone. Skills and Strengths:

• QuickBooks

• IMS Programs

• Well versed with the usage of QuickBooks, Word, Excel and Outlook.

• Excellent time management to finish the work scheduled on time

• Operational knowledge and ability to respond to stressful situations and vendors in a professional and courteous manner

• Strongly self motivated, well organized and detail oriented attitude

• Good ability to effectively prioritize assignments to deadlines

• Ability to multi-task with others and under pressure

• Ability to work well alone or with a team

• Excellent organizational skills with strong attention to details

• Ability to handle phone calls, email, scanning and faxing documents

• Excellent communication skills

• Efficient planning and coordination of activities

• Fluent in speaking, reading and writing in Spanish 2 of 2

Contact this candidate