Kamran Rashied

Office Manager / Administration & Human Resource / Office Operations

Profile

Administration Professional experienced in optimizing productivity, efficiency and service quality across various environments. Organized Office Manager with noted experience in administrative management and human resource. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail- oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Works effectively with cross-functional teams in ensuring operational and service excellence.

Professional Objective

To continue working as a manager for a business that will maximize the make use of my administrative, corporate communication, management, supervision, and interpersonal skills while upholding a successful and goal-oriented environment for the entire professional team on board.

Work Experience

April, 2021 – 7th October, 2023

Manager Admin & Human Resource

The Indus Entrepreneurs (TIE) Islamabad Chapter

Industry Type: Non-Governmental Organizations (NGO) Process monthly payroll at prescribed schedule and make sure salaries are deposited on the agreed dates.

Successfully raised PKR 4 million revenues for Co-Working space of TiE Islamabad - WECREATE Center within 8 months.

Providing administrative support in relation to all bank accounts by monitoring the financial information including bank balance, requesting for Pay Orders, Bank Statements, Cheque Books and other banking matters. Assisting in organization’s recruitment including shortlisting, generating pools, interview, and selection process.

Monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Preparation of all relevant administrative documents including Job descriptions, Employment contracts, Office orders and Inter Office Memos (IOM). Maintaining fixed asset register and office inventories. Ensuring that every employee’s personal file and HR record is easily available when needed.

Making travel arrangements and detailed travel itineraries including Air Tickets, Hotel booking and Local Travel.

Requesting quotes and comparing prices for maximum ROI, Preparing comparative sheets for the purchase of equipment, services and supplies. Key Projects: Pakistan Start up Cup – Project

Project: Pakistan Startup Cup

Year: 2022

Location: Karachi, Lahore, Peshawar, Quetta, Gilgit, Islamabad & Azad Kashmir Client: US Embassy, Islamabad

Amount: USD 500,000 (approx.)

Planning &

Organizing

Event

Payroll

Management

Multi-Tasking

Self

Directed

HR Records

Recruitment

Corporate Event

Management

Travel & Logistic

Coordination

Corporate

Communication

Procurement

APWE, 2022 – Project

Project: Acceleration Program for women entrepreneurs (APWE) Year: 2022

Cities: Karachi, Lahore, Peshawar, Quetta, Islamabad, Gilgit Client: US Embassy Islamabad

Amount: USD 443,000 (approx.)

July 2019 – Jan. 2021:

Executive Coordinator

Gerry International Group, Islamabad

Industry Type: GSA, Air Express, Freight & Logistics

Drafting written correspondence/communications for diplomatic missions, Government departments and others. Drafting relevant documents including letters, reports and presentations and spreadsheets for office.

Process and file invoices from vendors, travel agents and personal banks accounts & credit card payments.

To maintain complete lists of all Embassies, UN and other foreign mission in Pakistan and Government offices and keeping this up-to-date.

Inspect office and meeting rooms prior to events and direct the custodial staff.

Maintain and evaluate audiovisual equipment for meetings and presentations.

Maintain department calendar and ensure to send the communication (like National Day, Welcome and Regret Notes) to all missions before the deadline.

To manage Chairman's office, to ensure all urgent and important issues are passed on and dealt with appropriately.

To establish and maintain accurate filling systems, maximizing the use of available technology, compiling and updating Chairman’s personal and professional records

Screens and assesses incoming and outgoing communication and develops replies.

Provides confidential administrative assistance to the Chairman

To undertake any other task assigned by the management. Nov. 2016 – July, 2019

Manager Sales – North

AirAudit Pvt Limited, Islamabad

Industry Type: Technical Services

Achieve growth and Monthly and Annual sales targets by successfully managing the sales team of 10 people.

Develop a sales strategy, sales initiatives and programs to achieve organizational sales Vendor

Engagement

Provide support and engaging different vendors for services during the event I

including, Printers, travel agents, car rentals, hotels etc Workshop

Conduction &

Management

Ensure all workshops / events are relevant and conducted in time and keep eye on all operation related matters.

Logistic

Arrangements

Making logistic arrangements for the travel, accommodation and finding best venues for the events / workshops.

Workshop

Conduction &

Management

Ensure all workshops / events are relevant and conducted in time and keeping eye on all operation related matters.

Logistic

Arrangements

Making logistic arrangements for the travel, accommodation and finding best venues for the events / workshops.

Procurement Engaging vendors for supplies & services Vendor

Engagement

Provide support and engaging different vendors for services during the event I including, Printers, travel agents, car rentals, hotels etc goals and revenues.

Establishing, maintaining and expanding prospects database by research, database building and using referrals.

Provide on-the-ground support for sales associates as they generate leads and close new deals.

Visiting customers across Pakistan for feedback and to discuss their changing needs and also to evaluate the quality services provided to them.

Analyze sales statistics gathered by sales staffs to determine sales potential, requirements and to monitor customers' preferences.

Identify emerging markets and market shifts while being fully aware of new products and competitions.

Coordinating with marketing team to make relevant changes in website and other marketing material for lead generation.

Using Social Media, Email and other means of communication to generate sales inquiries.

Dec. 2004 – October 2016:

Assistant Manager Admin & HR

Rastgar Group Head Office, Islamabad

Industry Type: Manufacturing & Exporter

Preparation of all relevant administrative documents, Job Descriptions, job Offers/Confirmation, presentation and Reports. Keeping personal files / records of staff up to dated.

Organizing, planning and scheduling meetings, conferences and seminars.

Preparation of visa applications and documentations for different visas applications.

Acting as Human Resource Manager, helping management in selecting, recruiting staff, organizing induction programs, conducting orientation sessions for new staff and training staff through vide and presentation.

Filing all payment vouchers and journal vouchers sequentially and maintain an effective monthly filling system in line with organizational requirements.

Drafting, circulating and implementing administrative policies, Inter Office Memos

(IOM) and procedures for office.

Managing office budgets / Petty cash and day to day procurement.

Coordination for relationship development between team members, company and customers.

Process monthly payroll at approved time table.

Processing for the approval of invoices raised by vendors and following up with accounts for in time payments.

Responsible for managing, creating user accounts, Email addresses, permissions, and access rights on all domains of Rastgar & company. Purchasing new hosting and domains and hosting.

Responsible for placing advertisements, articles, news items in the Magazines for promotion of Rastgar & Co products and Services.

Aug 2007 – Dec 2016:

Logistic Officer

CBI, Ministry of Foreign Affairs, The Netherlands

Industry Type: Agency of Ministry of Foreign Affairs, Netherlands

Logistic coordination for Technical Foreign Mission visiting to Pakistan.

Maintaining regular contact with CBI Export Coaching Program (ECP) participants and updating their progress in HBAT CRM.

Engaged in organizing, planning and executing different technical visits, training for CBI in Pakistan and meeting the tight deadlines.

Coordinating and helping ECP participant companies to get registered for international trade fairs form the platform of CBI, The Netherlands.

Working as a bridge between CBI and ECP participant companies from Pakistan.

Budgeting & costing each assignment of the CBI External Expert

Gathering information, having interactions with project managers as well as participants to gain additional inputs and drafting final reports.

Significant experience of editing, writing high quality progress and end year Reports in proper layout and formatting according to CBI standards.

Monitoring, Maintaining and updating website www.irastgar.com Qualification

20012 2014 : MBA Executive (Management)

2009 : Web Development and Maintenance Course

2003 2004 : Post Graduate Diploma (PGD-IT)

2003 : Fundamentals of Computers (IT Power Pack)

2003 : E-Commerce Course

2001 2003 : Bachelor of Commerce (B. Com)

1997 1999 : Higher Secondary School Certificate (HSSC) 1996 1997 : Secondary School Certificate (SSC)

Other Information

Languages:

English : Fluent

Urdu : Fluent

Punjabi : Native

Email: : ad0605@r.postjobfree.com

WhatsApp : +92-333-*******

Linked in: : https://pk.linkedin.com/in/kamranrashied Date of Birth : 28 September, 1982

Home Address: House 38, Street # 1, Model Colony, Farooq-e-Azam Road, Shamsabad, Rawalpindi - 46000, Pakistan.

* Reference shall be furnished upon request

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