Carly Villasana

Acquired Skill Set:

HRIS/ ATS/ Payroll/ Benefits Database Background

• All-Worx Interact System- Phone and

Voicemail

• Deltek System- ATS & Accounting

System

• Selerix System- Benefits Data/ TPA

• SuccessFactors- ATS - Applicant

Tracking System

• iCims – ATS - Applicant Tracking

System

• HireRight- Background Screening Portal

• Virtual Edge- ADP HR/Payroll Platform/

HRIS

• Cornerstone Systems – HR Learning &

Development System

• Taleo Systems – Applicant Tracking

System

• GIS- Background Screening Portal

• Ulti-Pro - HR/Payroll Program/ HRIS

• ADP - HR/Payroll Systems/ HRIS

• PeopleSoft; HR America – HR Database

Systems (HRIS

• Silk Road and Green Door- Recruiting

ATS

• Green Light- Learning & Development

Systems

• SAP – Accounting Budgeting (A/P, A/R

and overall accounting requests)

• Concur- Travel and Expense ADHOC

Reporting Database

• ReadSoft System- SAP Associated

Database (Recruiting)

• Microsoft Office Suite, Windows Vista,

Type 55-60wpm

• SharePoint- Companywide Intranet

Updates & Announcements

• PleopleFlunet- ATS - Applicant Tracking

System

• PeopleSoft - HR Database/ HRIS

• OnBase- Houston Airport Systems

database

Employment Experience:

9/2022 to 5/2023 Bimbo Bakeries USA (East & West BU) – Remote Recruiting Associate

• Provide staffing for the upper Northeast/ East Business Unit (ME, NH, PA, VT, MA, NY, NJ, CT, DE and MD)

• High volume recruiting. Utilizing all available company provided platforms.

• Screening candidates and providing write ups along with scheduled interview confirmations.

• Working with Bakeries, Distribution Facilities, Co-ops, and Sales Centers.

• Filling roles within: Manufacturing/ Baking, Distribution, Sales/ Route Drivers, Sales Center Associates and Maintenance

• Establishing positive and conducive working relationships with all hiring managers I supported along with the internal and onsite HR Teams.

• Successfully staffed a High Demand need in the Fall and Winter of 2022. Promoted to West Business Unit in 2023- Recruiting Associate - Remote

• Provided staffing needs for West Business Unit (UT, NM, AZ, NV, and CA)

• High Volume recruiting. Utilizing same skill set from East BU to fulfill needs.

• Screening candidates and providing write ups along with scheduled interview confirmations.

• Successfully fulfilled sever Transportation and Fleet needs that were open for over 1 year.

• Filling roles within: Sales, Maintenance, Manufacturing, Distribution and Sanitation

• Established solid working relationships with HR Management Teams I supported in assigned areas.

• Assisted team members with workbench relief and hard to fill roles. 2/2022 to 8/2022 Binkley & Barfield Consulting Engineers, Houston, TX – Hybrid Corporate Recruiter

• Source candidates for hard to fill roles.

• Collaborate with hiring managers to write job ads and determine qualification criteria for current openings in accordance with established job descriptions.

• Provide Sr. HRBP with any needed updates/ modifications to job descriptions.

• Partner with marketing team to assure effective and consistent employer branding.

• Post all open positions through the applicant tracking system software using direct feeds to free sites such as Indeed.

• Advertising job openings on careers pages, job boards and social networks

• Engage with third party recruiters when needed and approved.

• Screen resumes, applications and candidates during hiring stages, first-round and second-round interviews

• Maintain tracking log for in process recruiting and onboarding status.

• Weekly reporting for Hiring Managers and HR Teams on open positions status.

• Candidate engagement throughout the onboarding process

• Taking ownership of candidate experience and candidate inquiries. Maintaining close contact and communication during the pre-employment process

• Analyze turnover and retention rates and maintain close relationships with hiring managers to assist in forecasting hiring needs

• Partner with Marketing Team regarding college recruiting events and past processes.

• Assist with other HR Department needs as required 6/2021 to 2/2022 Coca-Cola Southwest Beverages, Houston, TX - Remote Talent Acquisition Specialist/ Recruiter

• Develop relationships with key stakeholders within assigned areas of responsibility.

• Partner with hiring managers to review, analyze and clarify job specifications, leadership behaviors and skills required; understand business operations and develop recruiting strategies to fill staffing needs.

• Partner with HR manages enduring the execution of companywide policies and programs pertaining to recruitment and provides general assistance as needed in adherence to state and federal regulatory laws.

• Work closely with hiring managers to deliver strategic hiring straitened teetered towards each functional area.

• Manage the full lifecycle receiving process locate candidates, screen & interview candidates schedule on-site interview coordinate a verity of other items relative to recruitment scheduling, utilize Company applicant tracking software, sell.

• Candidate on company attributes, extend verbal offers and initiate background processes. 5/2020 to 11/2020 Professional Enrollment Concepts, Houston, TX Data Analyst (Project Ended)

• Analyze benefit data from multiple clients to ensure accuracy prior to solidifying file feeds to selected benefit carriers (BCBS, Atena, Vision, MetLife, COBRA ext...)

• Work with clients to establish file fees connections and data specifications needed for ongoing file feeds.

• Prepare 834 Files as well as diatoms files and reports per carrier and client needs to ensure content provided is aligned with current carrier and client processes.

• Resolve discrepancies and validate any changes and updates made during the payroll periods and benefits annual period by working closely with clients and carriers.

• Provide COVRA reporting for terminations per client.

• Help educate clients on file content and prepare custom reports as needed for more detailed data feeds. 1/2020 to 3/2020 LAWLER Foods, Humble, TX

Recruiter/ HR Administrator (Contract Role)

• Provide recruiting initiatives for new manufacturing line needed by February 22, 2020

• Hosted on-site job fairs & coordinated facility tours with supervisory staff. Conducted on-site interviews with operations managers to determine potential candidates to be hired.

• Initiated onboarding processes for all new hires. Tracking and reporting progress though the onboarding process

• Worked closely with management officials to determine overhead needs and identify areas in need of improvement or new talent.

• Conducted new hire orientation, training, and benefit overview.

• Organized processes & procedures as well as the onboarding process. 4/2018 to 11/2019 ABM Industries/ North Highland, Sugarland, TX Talent Acquisition Specialist

• Responsible for handling all different roles, general staff to management roles while advancing the client brand.

• Helping guide hiring managers and candidates through the client selection process, performing full lifecycle recruiting while maintaining excellent relations with hiring managers, candidates, and the community at-large.

• Partnering with subsidiary company Human Resource Directors and executive management to develop and execute staffing strategies, enhance the company’s visibility/reputation in key recruiting channels, and help position as an employer of choice amongst targets candidates.

• Partnering with Talent Acquisition team to develop and execute an adaptable and flexible hiring plan, including sourcing, pre- qualifying, and closing offers with desired candidates to meet changing business needs. Driving the interview and hiring process by identifying key components of the job posting and initiating the search for qualified candidates.

• Partnering with internal clients to understand specific business needs so that sourcing strategies quickly identifies qualified candidates. Interacting with search companies and employment agencies when needed to facilitate the hiring of higher level and/or more specialized positions.

• Revise job postings, staffing and sourcing procedures to continually improve and streamline the recruiting process and maximize resources.

• Providing a wide degree of creativity, near- and long-term recruiting vision, business understanding, and personal organization.

12/2015 to 10/2017 HMSHost Food & Beverage, Houston, TX HR Specialist/ Recruiter

• Promote positive union relations and applications of CBA (Collective Bargaining Agreement)

• Perform all recruiting duties within the guidelines of company policy and government regulations such as EEOC compliance and Affirmative Action Plans; makes appropriate application of all company and local policies.

• Coordinate interviews while partnering with branch operations to identify and select the most qualified candidates for open positions; negotiate and finalize offer letters and employment processes for new hires and internal promotions.

• Perform general administrative functions including but not limited to employee file maintenance and legal compliance logs.

• Company liaison officer between HMSHost and the HAS (Houston Airport Systems) for both Bush Intercontinental Airport and Hobby Airport; oversee and enforce all policies set forth for overall staff and employees.

• Proactively consulting with associates, identifying business issues, effectively resolves problems at branch operations, maintaining confidentiality with a high level of integrity.

• Coordinates/ manages the administration and confidential investigation of all Workers; Compensation / unemployment issues, Affirmative Action, EEO, Sexual Harassment, Guarantee of Fair Treatments, FAA, and other employee relations issues.

• Coordinated orientation efforts and assists in the training of Brand, and OJT within the branch. 12/2014 to 7/2015 Sysco Business Systems- Contract, Cypress, TX Sourcing Specialist/ Recruiter

• Sourcing candidates via internet portals for Midwest US Opportunities

• Establish a positive working relationship with hiring managers per req.

• Conducted preliminary phone screens confirming candidate qualifications for face-to-face interviews at operating distribution centers, facilities, and garages.

• Prepared write ups regarding candidate eligibility and or ineligibility for Hiring Manager review.

• Provided weekly workflow and open position reports. 5/2012 to 2/2014 Ascend Performance Materials, Houston, TX HR Specialist/ Facilities Coordinator

• Organize calendars/contacts, assist with meetings and events. Coordinate and prepare agendas, arrange turnkey travel, teleconferences, and videoconferences.

• Manage and track purchase requisitions to include coordination of new vendor’s and payment approval. Maintain/ review/ report departmental budget details monthly.

• Proactively develop relationships with key internal and external team members and contacts.

• Serve as a focal point for general administration and facilities matters.

• Manage expense reporting and procurement card departmental processes.

• Manage documentation and filing in accordance with the company’s retention policy.

• Prepare offer letters, company/plant announcements, alerts, and general communications internally and companywide.

• Serve as the HR and Facilities departments SharePoint site administrator: updates, announcements, and alerts.

• Coordinate travel arrangements to ensure logistics are seamless and complete with the most efficient use of time and money—domestic and international.

• Additional special projects as assigned.

10/11 to 3/12 Service Corporation International- Contract, Houston, TX Recruiting Coordinator

• Aided recruiters corporate/national, worked with hiring managers and recruiters to coordinate candidate interviewing processes via Taleo systems database, i.e., post jobs, initiate contact with candidates set up interviews reference checks, and background tracking.

• Coordinated new hires through corporation new hire process, i.e., company campus enrollment, payroll time tracking set up as well as employee relocations service assistance.

• Provided relocation assistance with hiring manager, new associate, and relocation providers.

• Provided field onboarding assistance, reviewed field onboarding processes and distributes new hire on barding services accordingly for field locations.

• Processed departmental Invoicing.

10/10 to 10/11 Rimkus Consulting Group- Contract, Houston, TX Human Resources Coordinator

• Provided administrative support to VP of Human Resources and all HR personnel, i.e., filing, preparing offer letters and correspondence and other administrative duties.

• Tracked and maintained vacation, sick time and attendance records using in-house software.

• Provided periodic reports to hiring managers as needed.

• Post biographies for new and existing employees to the Houston SharePoint

• Track, maintain, and files weekly timesheets for all non-exempt employees. Collect and organize timesheets for submission to Payroll.

• Assist in preparing payroll for up to 7 locations (1,000 employees)

• Process new-hire information into company software program, prepare, assemble, and distribute new-hire packages for all employees companywide.

• Assist with processing and distribution of employee performance reviews/appraisals.

• Responsible for federal and state labor law postings companywide and filing of annual EEO-1 reports with the EEOC.

• Administered ten and twenty-year anniversary award program and distributed accordingly. Travel Coordinator

• Performed turnkey travel arrangements both Domestic and International for multiple forensic investigators and consultants, i.e., travel related expenses and discrepancies as necessary.

• Set up new consultants and employees in company travel programs. 3/07 to 6/10 Linn Energy, LLC, Houston, TX

Human Resources- HRIS Assistant

• Worked on HRIS Integration from ADP to UltiPro HRIS platform. (HR & Payroll)

• Process new hire, benefits, actions, transfers, and terminations accordingly for over 500 employees

• Maintained UltiPro database all entries, benefit & compensation functions, system troubleshooting and system reporting.

• Assisted payroll: 401K, benefits, compensation, timecard validations, open enrollment, garnishments, and deductions for biweekly and semimonthly pay cycles. As well as but not limited to acquisitions and special projects as needed.

Facility/Office Coordinator

• Maintained day to day office duties, i.e., office security system, mailroom functions, general office maintenance, inventory flow as well as keeping departmental costs down.

• Generated corporate correspondence assisted all executives in special projects as needed.

• Assisted CAO with monthly financial reconciliations regarding corporate office expenses.

• Assisted in three company build outs from start to finish; worked with architects, interior designers, and CAO on all details for project completion; coordinated office moves for low productivity interference.

• Organized file rooms and general office floor plan for exceptional efficiency

• Assisted in all company departments when needed. Receptionist

• Maintained full front desk functions, i.e., incoming, and outgoing deliveries, phones, security measures as well as visitor relations.

• Aided with business development, investor relations and other departments as needed. 12/05 to 01/07 HCC Service Company, Houston, TX

Human Resources/Payroll Assistant

• Conducted new hire orientations, processed new hires, transfers and terminations as needed.

• Processed payroll entries for corporate & 6 subsidiaries over 1,100 employees. Simi-monthly, biweekly, monthly, and annually.

• Payroll functions: time tracking, bonuses, garnishments, benefit, and compensation updates.

• Assistant to HR Director, HR Regional Manager and HR Corporate Manager.

• Recruiting, interviewing and on boarding processes, i.e., employment verifications, background checks, document processing and departmental filing and archiving.

Education: Houston Community College 1999-2002 (Business Management); 1999 High School Graduate

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