MARTHA M. GERALDINO

Hicksville, NY ***** ● 917-***-**** ● ad04ch@r.postjobfree.com ● www.linkedin.com/in/martha-geraldino Executive Assistant/Administrative Operations Manager Organized, dedicated, driven and efficient Executive Assistant with 13 years of experience supporting senior executives. Extensive experience coordinating complex travel arrangements, and managing office operations. Proficient with strong problem solving, oral and written communication, interpersonal skills in fast-paced environments. Ability to prioritize multiple tasks working effectively with all levels of management. SKILLS

• Microsoft Office: Excel, Word, Outlook, PowerPoint, TEAMS

• ZOOM, WebEx, DocuSign, Assure Sign

• Non-profit/Fundraising/Project coordination

• Conflict management, Customer service, problem- solving

• PeopleSoft, MyTime/Kronos, Ellucid, AMION

• Adobe, Concur, G-Suite, Slack

• Mentoring/Training

• Fluent in English and Spanish

• Managing office operations, Schedule

management, Virtual support

EXPERIENCE

NYU Langone Health- Long Island, Mineola, NY 04/2023 – 10/2023 Administrative Coordinator, Contract - Infection Prevention & Control

• Administrative support to System Senior Director, Chief Epidemiologist and their teams with calendar management, coordination of WebEx meetings and ad hoc requests/projects.

• Assisted with management of timekeeping through MyTime/Kronos for employees across three different hospital locations, monitor and update staff PTO/Sick Outlook calendar.

• Utilized PeopleSoft Financials/eProcurement to order staff equipment, office supplies, create purchase orders, process invoices, submit and track expense reports.

• Managed and uploaded new and revised hospital policies via Ellucid application.

• Attended department and hospital-wide committee meetings, coordinate PowerPoint presentations, created and distributed meeting agendas and minutes.

• Maintained and updated staff on-call schedules for weekly and weekend coverage using AMION application.

• Submitted MCIT Helpdesk tickets for office issues, staff internal moves and equipment setup for new hires.

• Coordinated catering for meetings and special events. GRASSI, Advisors & Accountants, Jericho, NY 04/2019 – 11/2022 Executive Assistant to CEO of Grassi Healthcare Advisors, Accounting Services and Consulting Partner

• Provided administrative support to three Partners and their teams including extensive calendar management of ZOOM calls and conference calls with internal staff and external current or prospect clients.

• Processed new client engagement letters after legal review, format, submit and track signed letters through DocuSign and Assure Sign. Adapted quickly to working virtually/remotely dealing with the unexpected high demand of Covid-19 PPP loans engagement letters in 2020.

• Trained new administrative staff with engagement letter process/procedures remotely and in person.

• Scheduled and set up resources and technology needed for meetings i.e., conference rooms, catering, TEAMS, Zoom calls.

• Submitted new client acceptance and database forms; update partner’s new client Outlook contacts.

• Managed, collaborated, project coordination of office move/renovations in 2019 including floor plans, desk assignments, staff equipment.

• Tracked and submitted expense reports through AMEX and internal expense reimbursement system.

• Created travel itineraries and coordinated partner’s travel reservations; Coordinated client/partner dinner reservations and networking events registrations.

• Assisted tax administrative department with processing and delivery of client tax returns and e-filing to the IRS during tax deadlines.

• Generated receptionist/front desk monthly lunch coverage calendar for all administrative assistants.

• Submitted WorkSpeed requests/tickets to building maintenance.

• Maintained PTO requests/approvals.

MORGAN STANLEY, New York, NY 11/2010 – 04/2019

Executive Assistant to Global Head of Capital Balance Sheet Management & Regulatory Reporting Executive Assistant-Valuation Review Group

• Provided executive administrative support to Global Head of Capital Balance Sheet and Regulatory Reporting Management, Managing Directors, Executive Directors and team. Martha M. Geraldino ad04ch@r.postjobfree.com

• Coordinated with executives to maintain calendar management and schedule internal and external complex meetings/conference calls with multiple divisions in different time zones.

• Project coordination and cross collaborated with global administrative assistants for town halls; WebEx conferences.

• Created and tracked expense reports and reimbursements through Concur. Managed complex international and domestic travel arrangements and coordinated the pre-planning of trips for Managing director and team.

• Managed logistics for internal moves and provided approvals, updated floor plans, and coordinated installation of new equipment.

• Processed invoices, reviewed and distributed incoming mail. Maintained organizational charts.

• Coordinated company special events, catering and other employee morale functions.

• Managed highly sensitive information, gathered and printed materials, agendas and decks for all Executive-level meetings.

• Provided logistical support for meetings and events, including room reservations, Video conference room set-up with multimedia team.

• Processed and assisted with onboarding of all new hires and employee training and mentoring.

• Troubleshooted tickets through the HelpDesk for printers, desktops, remote computing, mobile devices.

• Back up coverage for other assistants during planned or unplanned absences.

• Flexible attitude with willingness to take on new projects.

• Maintained office supplies inventory by checking stock and ordering new supplies if needed.

• Attended work events i.e., women networking; professional development AMERICAN CANCER SOCIETY-QUEENS REGION, Kew Gardens, NY Recruitment Specialist-Special Events/Making Strides Against Breast Cancer 05/2010 - 09/2010 Volunteer 12/2009 – 05/2010

• Responsible for outreach into community to recruit walkers and team leaders who are passionate about the issue of breast cancer via cold/warm calling and email.

• Provided fundraising information to teams. Participated in office open-houses. Addressed inquiries and provided technical support to online registered participants on breast cancer website.

• Heavy calendar management for Strides directors. Relationship development and database management.

• Researched new contacts/prospects. Assisted in organizing Breast Cancer Walk.

• Prepared and organized materials and team leader kits for breast cancer Kickoff Breakfast event. UBS INVESTMENT BANK -Wealth Management, Weehawken, NJ 09/2010 - 11/2010 Trading Operations Specialist- Taxable Fixed Income Contract employment through Leafstone Staffing Services UBS INVESTMENT BANK -Wealth Management, New York, NY 10/2008 - 04/2009 Operations Specialist- Asset Transfer & Servicing

Contract employment through Leafstone Staffing Services B-TRADE SERVICES/ BANK of NY MELLON, New York, NY 11/2000 – 01/2008 Purchase & Sales Administrator, Operations/Back Office EDUCATION

Fordham University - Bachelor’s Degree in Psychology, New York, NY VOLUNTEER WORK/AFFILIATIONS

Ronald McDonald House, NY 2019 Read Ahead Mentoring Program, NY 2011-2016 American Cancer Society, NY 2010 ALPFA-Association of Latino Professionals For America 2010-2016 Member of Tribaja Community

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