Irene C. Altamirano

Objective:

Operations

Enthusiastic and Positive; result oriented Office Manager and Administrator seeking opportunity to become

integral part of well-established, stable corporate working environment.

Professional Experience:

TryFacta, Inc

Administrative Assistant I

(MWD/Metropolitan Water District of Southern California, La Verne)

6/2023 – 7/2023

Under supervision of the Team Manager II, provided support to the Administrative Services team and OSS (Operations Support Services) personnel. Handled a variety of routine tasks and assignments, including but not limited to:

Assisted/data entered Requisition processing in Oracle

Created reports and memos utilizing MS Office/Excel

Created/managed manual and electronic filing system (SharePoint)

Provided mail services/sort, deliver and process

Performed other related responsibilities requested by manager and team personnel

Department Specialist III - Remote

(UNFI, Commerce – Contract) 5/2022-8/30/2022

Under supervision of the Director-Region Merchandising, Senior Manager – Merchandising, Category Manager-Region Lead – Merchandising, in a multi-millon dollar Supermarket Supply Chain Warehouse.

I provided administrative support to complete a variety of specialized duties that supported functional operations. The responsibilities primarily focused on tasks add/or work that are unique to the Freight department (GFD-Grocery-Frozen-Dairy division) and require extreme accuracy, detail, knowledge and skills:

Mantained complex records:

o Reviewed/answered/processed all emails in GFD Freight Mailbox (approximately

50-80/day). If not for GFD, re-directed to proper division.

o Created manual and/or electronic files on Freight Requests (included email string

and attachments).

o Data entered Freight Request Changes/Updates in SAP.

o Data entered in Freight Tracker with detailed information of Freight Request in

Excel

o Responded to inquiries in area of responsibility from Director, CMs and

Merchandisers, Vendors and Suppliers

o Researched various Excel matrixes to confirm product responsibility for CMs and

Merchandisers

o Collected data information for department use on special projects and reports

o Responded to inquiries in area of responsibility from Director, CMs and

Merchandisers, Vendors and Suppliers

o Attended/participated in daily/weekly Departmental/Division meetings

G.A.S. Global Services, LLC

Administrative Assistant/Project Coordinator

(Kiewit Construction/Mass Electric, La Verne - Contract) 12/2020-6/2022

Under supervision of the Project and Quality Managers and five Field Supervisors in an electrical/service- oriented construction environment in behalf of SCRRA (Southern California Regional Rail Authority/Metrolink RR Crossings).

I provided administrative and clerical support in order to complete a variety of specialized duties that support functional operations that focus on tasks on/or work that are unique and require knowledge and skills that are beyond what is required for general office work:

Managed/reviewed/data entered/processed/distributed FRA (Federal Regulation Authorization) forms for 12 subs/locations on a monthly basis (heavy volume):

o Verified/entered all sub equipment service information updates (provided by

Supervisors) into appropriate Excel matrix; confirmed all entries were correct and

in compliance with SCRRA guidelines. If not in compliance, forms were returned

to Supervisors/Maintainers for correction and resubmitted to SCRRA (personally)

and Administrative Assistant for electronic filing.

o Scanned/downloaded to thumb drives all sub -FRA forms for final submission to

SCRRA for internal electronic filing.

o Created/processed/distributed SCRRA Transmittals for all FRA forms and thumb

drives.

o Packaged/boxed all paperwork for personal delivery to SCRRA location by Quality

Control Manager.

o Managed/updated/processed all current/past FRA forms to be

replaced/extracted/added in electronic files as required by utilizing Bluebeam-

Revu software.

Researched/reviewed/organized/processed/distributed *Incident/Accident

Reports on all applicable sub/location RR Crossings (Xings):

o Reviewed/organized/obtained RR Xing accident information from Sub Supervisor

and verified package was complete (i.e., insured thumb drives contained all

pertinent information (Incident Report, RR Xing,Battery and Picture Logs, current

FRA Test Forms on all RR equipment involved, etc.)

o Researched/compiled/organized all internal past FRA test results (1-year back

from date of incident to include all annual,2-4-10 year FRA tests on all RR

equipment involved.

o Contacted B/O (Back Office-RR engineers) via email/phone and requested

Trouble Tickets (1-year back from date of incident).

o Organized/processed/bound/distributed hard copy report for submission to

SCRRA.

o Performed additional duties as assigned or directed.

*(6-month backlog of Incident/Accident reports)

Mountain Ltd.

Outside Plant Engineer 1 (CenturyLink, Tustin/Anaheim – Contract)

9/2019 – 5/2020

Under supervision of the Senior Manager Field Operations, Construction Manager and 10 Outside Plant Engineers in a technical environment that offers communications, network services, security, cloud solutions voiced and managed services:

The OSP1 was a supporting administration role which provided high level, quality support enabling the local teams to be successful by utilizing:

Data Entry Management

o Organizing/implementing Engineering Site Surveys (CPT/Fireworks Tools), Engineering and Construction Work Orders (Fireworks-BidMaster Tools)/Purchase,Change Orders, Cancellations (Fireworks-BidMaster Tools)/Material Order Requests (SAP Tool)/Assigning Tasks (BPM Tool) and

Permit Requests (Speedy Permit Tool)

Managed Engineering/Construction Project Management database (NetBuild Tool)

Managed/maintaining all Project files

Organized/prepared/distributed various spreadsheets for Project Management tracking (SharePoint Tool)

Served as single point-of-contact between OSPEs and Engineering/Construction Vendors and decision-makers via phone/emails/Skype/MS Teams

Provided coordination/implementation/support of internal restructuring of Project Management workload production

Attended/participated in all key bi-weekly project meetings at designated locations

Performed all other ad-hoc duties as required

Apollo Professional Solutions, Inc.

Project Coordinator/Administrative Assistant – (Zones-SCE/Cerritos – Contract)

11/2018 – 1/2019

Under supervision of the Operations Manager, Program Executive and (5) Field Engineers, in an IT Operations and Network Services Warehouse (telecom construction) environment:

Reviewed/processed/distributed timesheets for 50 Technicians-Union on a weekly basis

Prepared/processed/distributed Job Tech Schedule on a daily/weekly and/or as needed basis

Processed/distributed project Time Punches on a weekly basis

Organized/processed/prepared/distributed “Close Out” and/or “Milestone” packages for Month End submission

Updated/maintained electronic filing and project folders on an as needed basis.

Attended/participated in all key project meetings

Performed all other ad-hoc duties as required

ACS Group

Senior Trip Associate – (Adventures by Disney/Glendale – Contract)

6/2018 – 9/2018

Under supervision of the Operations Director and Management Team in a multi-billion-dollar theme park atmosphere:

Assisted Adventure Guides in Travel accommodation and Expense Reporting (Domestic only/Concur)

Scheduled pre-trip and Training

Prepared and distributed trip related documents

Prepared/distributed Travel/Expense weekly reports

Submitted Guide labor hours

Office Coordinator for Supplies (daily/weekly inventory and purchasing)

Infotree Service

Senior Administrative Assistant – (Owens Corning/Compton - Contract)

8/2017 – 1/2018

Under supervision of Plant Controller and Materials Manager in a Manufacturing (asphalt/roofing) environment

Delivery Dispatcher responsible for coordinating/processing/scheduling /data entering drop-off/pick-up appointments of product on a daily basis via SAP/Outlook while utilizing strict corporate guidelines

Recorded/logged delivery information transmitted via e-mail to Carriers

Answered phone calls from Carriers/drivers – found solutions to problematic issues

Served as Customer Service liaison for troubleshooting delivery/pick-up on-site time schedules

Functioned as single point-of-contact for issues of product status, product quantities, time of delivery, Purchase Order status and Purchase Order requests, regarding quantities, adjustments or date changes

Coordinated/data entered inbound loads with Receiving and Purchasing

Reviewed/processed/data entered daily Receiving information and confirmed inventory was appropriately received in the inventory system (SAP)

Matched/processed Receiving documentation to Purchase Orders and Packing lists

Created/updated/maintained statistical data, spreadsheets, reports and charts to identify product availability, customer priorities and product allocation to meet customer demands

Created/updated/maintained Vendor/Inventory manual/electronic files

Assisted/processed in month-end Inventory reconciling

Performed other duties as assigned

Compunnel Software Group, Inc.

Travel Coordinator – (L-3 Technologies/Torrance - Contract) 3/2017 – 7/2017

Under supervision of Vice President of Operations and Administrator in an Engineering aerospace environment

Organized/processed/distributed Travel itineraries for all salary/hourly employees (50 travelers/coordinator) on a weekly/deadline basis (through AmEx-Concur) utilizing strict corporate guidelines

Handled/processed new Traveler set-up (personal profiles) on AmEx- Concur system

Heavy Customer Service between Traveler/Manager and travel vendor

Heavy data entry/updates of traveler statistics (travel dates, vacations, missed flights, extended new hire dates, etc.) into Traveler Log (150-200 travelers) on a daily basis and/or as needed

Prepared/processed/submitted/monitored and obtained signatures on Traveler Expense Reports on a weekly deadline basis

Provided general office support including answering phones, taking messages, fielding/screening incoming calls, filing, copying, scanning, printing, clerical work, etc.

Additional responsibilities included planning and coordinating external/internal events, working with other Travel Coordinators and administrative assistants to provide support and back-up coverage and other duties assigned.

eTeam Inc.

Senior Administrative Assistant – (SCE/Pomona – Contract) 9/2016 – 1/2017

Supported (2) Principal Managers (Transmission & Interconnection Planning/Transmission Strategy & Special Assessments), Engineering Managers, Supervisors, Planners and Engineering Department Staff of 60 in providing administrative support in an Engineering environment

Maintained frequently changing calendars through Outlook

Coordinated all aspects of executive level appointments, meetings, conference calls, travel arrangements, catering and event planning

Prepared/reconciled/tracked expense reports

Ordered/processed/tracked all department supplies

Processed Invoices/Purchase Orders/Billing, including approvals for payment and tracking for reporting/budgeting/forecasting purposes

Reviewed/processed/approved timecards for submission to Payroll

Coordinated new hire “on-boarding/de-boarding” processes through completion (ordered new equipment and general workplace set-up utilizing IT/Facility departments)

Maintained printer and copy service ensuring all department workstations were stocked and in good working condition

Created/modified/processed/distributed presentations/spreadsheets and various other technical documentation

Served as internal/external Customer Service liaison

Assisted in ad-hoc reports and/or special projects as needed

Westport One

Administrative Assistant/Project Coordinator – (Moog/Torrance – Contract)

2/2016 – 6/2016

Supported (2) Chief Engineer Directors (Electronic/Actuation), Engineering Project Managers/Leads and Interns with documentation, financials, scheduling, processing and general administrative support in an engineering environment

Coordinated/set-up project program meetings/conference rooms/calendaring/travel/training and meeting minutes

Organized/audited/archived required project documentation (electronically/manually)

Reviewed/revised/updated//processed product specifications and/or related PowerPoint presentations

Organized/processed/tracked/submitted Expense Reports (P-Card) for Engineering Division

Facilitated/processed/followed-up incoming/outgoing communications for staff (including in-person visits, mail, voice/data communications and electronic messaging for domestic and international contexts

Utilized proficient computer skills MS Suite, database and PowerPoint presentation packages used by the company

Upon Project Completion, coordinated with all involved to prepare/distribute all closeout materials and documents

Performed other Ad-hoc duties as required

Aerotek

Administrative Assistant/Plex Project Coordinator – (Trojan Battery/Santa Fe Springs – Contract) 7/2015 – 12/2015

Supported Manager of Cost Accounting/Finance and Finance & Marketing subordinates in a manufacturing environment for project maintenance of SAP/ERP (Plex) newly implemented software

Researched/verified/updated status on Part Numbers regarding inventory and/or current activity on a daily basis

Ran system reports (Month End, production, status) utilizing Excel attributes (Vlookup, Concatenate) for all locations

Managed “Month End” PN status reporting (Production/Active/Obsolete) by Parent/Component for all locations

Coordinated/implemented/processed “special projects” as needed regarding “across-the-board” changes and/or revisions

Downloaded/uploaded catalogs (price sheet revisions) as needed

Performed other duties as needed in Plex infrastructure

Aerotek

Data Entry/Administrative Assistant – (IHP, Santa Ana, – Contract) 8/2014 -12/2014

Supported Director of Engineering, Project Managers and Engineering staff in a manufacturing environment in the conversion/implementation of corporate computer system

Coordinated the implementation in the rebuilding, archiving and releasing of related

documentation from old (AS400) to new (SAP)

Performed extensive data entry measures regarding BOMs (Bills of Material) and

PNs (Part Numbers)

Revised/verified/processed documents and data entered information into new system

Revised/processed/distributed ECOs (Engineering Change Orders)

Served as first point of contact regarding onsite/vendor troubleshooting

Performed various administrative duties as needed by Engineering were accurate

and complete

Superior Group

Senior Librarian II – Engineering (Rockwell Collins Tustin, – Contract)

9/2013 – 11/2013

Supported General Manager of Engineering, Library Manager and subordinates in a technical software Engineering environment for the rebuilding, archiving and releasing of software releases and related documentation in the Software Control Library

Aerotek

Sr. Administrative Assistant – Engineering (ACD, LLC, Santa Ana – Contract)

6/2012 – 2/2013

Supported Vice President of Engineering, Project Engineers and Staff in a manufacturing environment of reciprocating and centrifugal pumps for cryogenic liquids

Groupware Solutions, Inc. (NBC Universal, Universal City – Contract)

Production/Planning/Expediting Administrative Assistant 7/2011 – 3/2012

Supported Production, Planning & Materials Vice President and Managers in a nationwide television network home entertainment division

Aerotek (RBC Capital Markets, Los Angeles – Contract) 1/2011 – 5/2011

Senior Administrative Assistant 1/2011 – 7/2011

10/2010 – 12/2010

Supported Managing Director, Vice Presidents/Bankers, Associates and Trading/Equities Group in leading diversified financial service company (Municipal Finance and Wealth Management) environment

Aerotek (Wells Fargo/Long Beach Coastal Division – Contract)

Administrative Assistant 10/2008 – 10/2009

Supported President, Vice Presidents (District Managers/Bankers), Store Managers and Supervisory Staff, performing a variety of responsible duties in a retail banking environment

Howard’s Engineering HTP Corp.

Office Manager/Administrative Assistant 6/2003 – 9/2008

Managed/supported; first point of contact to the President/CEO, Vice President and subordinate managers in daily office operations of engineering/manufacturing office

Boy Scouts of America

Fundraising Manager/Administrative Assistant 1/2000 – 5/2003

Manager/administrator for the Finance/fundraising Department Scout Executives

Skills:

Microsoft Word (Windows Excel, Outlook), One Zone, SharePoint, SAP/MRP, Skype, QuickBooks Pro,

PowerPoint, AmTech(Accounting software – A/P), Vista/Epicor (Mfg. Accounting software), Scout Net

(BSOA Accounting software), Genesis (Timeclock/Payroll software), Concur (travel software), ADP

and Shorthand

Education:

Montebello Sr. High, Montebello, CA East Los Angeles College, Monterey Park, CA

9441 Badminton Ave.

Whittier, CA 90605

Mobile: 562-***-****

Email: ad03xi@r.postjobfree.com

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