Resume

Administrative Assistant Support

Location:

Jacksonville, FL

Salary:

$50,000

Posted:

November 13, 2023

Contact this candidate

Resume:

HARVEY GENE BUCHANAN JR.

**** ********* **** *****

Jacksonville, FL 32221

Cell 904-***-****

ad033n@r.postjobfree.com

EDUCATION

Peoria High School 1983

Vincennes University 1993

Midland Tech College 1996

Florida State College-Jacksonville 2017-2018

WORK SUMMARY

Graduate of Missouri Real Estate Practitioner’s Course – 2007

33 years of Office Manager/Senior Administrative/Executive Assistant Experience

Well-organized & detail-oriented, team player

50 WPM

PROFESSIONAL EXPERIENCE

Administrative Assistant/Dispatcher, Fleet Services, Jacksonville Electric Authority (JEA), Jacksonville, FL

Feb 13, 2023 – Present

This position provides administrative support of advanced complexity for an assigned area. The position performs office workflow tasks which include procurement of office supplies and related items, scheduling meetings, assisting in resolution and follow-up of operational problems and coordinating department programs. Gathers and enters information from different systems, departments, sources or multiple data sets and reconcile, validate, resolve discrepancies and make corrections. The job requires working with documents, reports and correspondence within assigned department, between other areas and/or related to regulations, labor contracts and training. Additionally, provide administrative support for projects, participate as project team member. Responsible for handling documentation for P-cards, P.O.s, invoices, check requests and run, print and submit the department monthly budget report and assist in annual budget preparation.

Serving as a Contractor for Capital Staffing Solutions

Responsible for the maintenance for 1,788 vehicle and equipment in support of the JEA mission to serve the Duval County community.

Receives calls and dispatches vendors & service coordinators in response to mechanical support of JEA vehicles & equipment.

Provides weekly on-call & statistical reports for all calls to Fleet Services.

Administrative Assistant I, Florida State College, Jacksonville, FL (FSCJ)

May 8, 2017 – 8/23/2022

Supervisor-Billy Thomas Jr.-904-***-****/Cell 904-***-****

Coordinate the accurate and timely completion of both routine administrative department functions, may delegate tasks to support personnel where applicable.

Assist supervisor in both routine and special department projects, i.e., statistical and financial analysis, research, data compilation, report preparation. Coordinate and maintain department filing system, to include supervisor’s files, department personnel files, and all department records, forms, reports, etc., Monitor and manage assigned budgets, to include grant budgets where applicable.

Oversee the maintenance of accounting records for department, i.e., billing, expenditures, revenues, inventory, and payroll. Ensure the accurate preparation of daily/weekly/monthly/annual reports, news releases, announcements, etc., and prepares complex and/or special reports as directed. Maintain department/supervisor’s calendar, arranging and/or monitoring scheduling for seminars, training, meetings, travel, and related department functions. Assist supervisor as directed in performing administrative support and coordination related to budgetary responsibilities, i.e., development, revision, analysis. Coordinate and supervise any special projects that may be complex/specialized in nature as assigned. Prepare routine departmental reports, may prepare special reports at the discretion of supervisor. Perform related duties as required.

Administrative Support Assistant, School Age Center, Child Youth Services (CYSS), Ft Stewart, GA

January 25, 2010 –August 19, 2016

Supervisor - Kamaria Boston 912-***-****

Provided administrative support including typing/word processing, mail preparation, copying, distribution, telephone receptionist, and travel orders for CYSS personnel. Monitors supplies and resources.

Assists in facility key control. Uses office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operations. Maintains records, files, statistical data and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks.

Co-Owner/Executive Assistant, Bryant-Buchanan Productions, Inc. - Leavenworth, KS

January 2004 – Present

Serves as Executive Assistant/Board Member for an internationally acclaimed theatre company partnered with a non-profit organization, which promotes youth education through stage plays.

Organized and structured Corporate Headquarters comprised of seven Board members and 50 contracted theatre specialists. Negotiates corporate contracts for theatres and other fund-raising organizations in excess of $300,000. Direct supervisor to Company Manager, Operations Manager and the Human Resource Manager.

Office Manager, Science Applications International Corporation (SAIC) - Atlantic City, NJ

February 2002 – January 2004

Supervisor-Steve Mackinnon 703-***-****

Office Manager to the Federal Air Marshal Division, Transportation Security Administration, Department of Transportation. Responsibilities:

Served as Office Manager for the SAIC staff of 100+ employees.

Provided leadership by serving as a buffer and acted as a liaison between the supervisor and office personnel. As directed, serves as the initial point of contact for maintaining continuous liaison with other related sources for the mutual exchange of information concerning situations, which may affect FAM missions. Administered FAM and SAIC policies and procedures.

Senior Administrative Assistant, Telcordia Technologies, Inc – Red Bank, NJ

September 2000 – July 2001

Supervisor-Jeff Mansell 908-***-****

Senior Administrative Assistant to the Group Vice President & Managing Director of the Professional Services Finance and Operations Group. Primary backfill for the Executive Assistant to the President of Professional Services. Responsibilities:

Made decisions, delegated and redirected action items as appropriate in the Managing Director’s absence.

Managed and prioritized calendars; prepared agendas.

Setup and complied materials for meetings; ensured attendees were informed.

Made travel arrangements; viewgraph preparation; preparation of expense vouchers.

Acted as Asset Coordinator responsible for tracking of equipment in excess of $355k that included all hardware for the Professional Services with 1,493 employees.

Acted as the Employee Time Reporting Coordinator responsible for tracking the time reporting for all Professional Services employees in accordance with Telcordia company policy.

Executive Assistant/Officer Manager, SAIC Information Services – Vienna, VA

Dec 1997 - September 2000

Supervisor-Deborah O’Donnell 703-***-****

Executive Assistant to the Sector Vice President (former President of Boeing IS), and provide back-up support to the Group Senior Vice Presidents of the Sector.

Served as the personal and confidential assistant to the President and/or Senior Vice Presidents with an on-going and highly confidential, trustworthy, and professional working relationship. Assisted in the management of the day-to-day activities of the office. Provided administrative assistance to the Sector/Division. Organized, coordinated, and administered information management functions for the executive offices.

Managed executive calendars, resolved schedule conflicts, arranged and prioritized meetings. Responsible for the maintenance and upgrade of equipment for three Executive Conference Rooms. Setup teleconferencing for urgent staff meetings.

Maintained a working team environment with other administrators, executives, staff members and remote sites. Initiated processes to establish and maintain effective working relationships with corporate staff, management, peers, customers, and suppliers.

Drafted, reviewed and distributed correspondence prepared for signature in accordance with company policy and directives.

Maintained continuous flow of correspondence during executive absence and delegated work to staff members as required ensuring deadlines are met.

Coordinated travel arrangements, process travel expense reports, prepare itineraries, coordinate business events and social activities. Prepared rough draft: presentations and graphics.

Additional activities: Coordinated and arranged off-site business meetings and activities.

Administrative Chief/Finance Chief, United States Marine Corps– Washington, DC

November 1983 - August 1993

Supervisor-Ted Hohney 703-***-****/753-4018x230

Served as the Administrative/Finance Chief for many Marine Corps commands during a 9-year period.

Ensured proper administrative paperwork flow throughout the office in accordance with government regulations and standards.

Held a Top-Secret clearance for a 2-year period while assigned as a Marine Security Guard aboard the USS Theodore Roosevelt (CVN-71) a United States Navy Aircraft Carrier.

Attended the Basic Administration Course in 1984 & the Senior Clerks Administration Course in 1992.

Received a Navy Achievement Medal in 1990 for the accuracy and response time in handling time sensitive documents. Directly responsible for the management of personnel/finance affairs for more than 10,000 Marines in a nine-year enlistment. Responsible for the management of payroll accounts valued over $ 1 million dollars. Duties included customer relations with key executives and dignitaries.

MISCELLANEOUS:

Received SAIC Superior Performance Award – October 2002

Secretary of Navy Letter of Commendation 1991

Navy Commendation Medal 1990 for superior administrative performance

Joint Service Commendation Medal 1992

Numerous Letters of Appreciation and Meritorious Masts

Ten-Year Federal Service Employee Award 2011

REFERENCES

Kamaria Boston

Hinesville, GA 31313

912-***-****

ad033n@r.postjobfree.com