DIPTI AMIT MAHAJAN

Office Admin Executive / Admin Assistant

A self motivated and a focused individual having over 10 years of experience in Back Office / Administration management. Proven skills in handing multiple responsibilities and pressure situations with ease. Dynamically organize different priorities and maintain high level of efficiency enable to acquire new abilities.

Core Skills

●Interacting with multiple departments/groups in the organization to complete transactions and purchase orders.

●On call support for different clients and attending to their needs.

●Maintaining constant communication between Management and the Clients regarding Orders and outstanding dues. Providing daily updates like sales, purchase reports and status to the seniors.

●Ability to step up and assume different roles in absence of seniors.

●Acquired additional skills like Graphics designing. Appreciated by management for creativity and increasing the revenues.

Professional Qualifications

●Knowledge of Microsoft office products like MS Word and MS Excel.

●Design tools like Adobe Photoshop CS2/Image Ready, Acrobat, Corel Draw12, Flash 8.0, Internet savvy.

Certifications:

●Graphic Designing Diploma from Arena Multimedia, Mumbai (2008)

●Basic Course in Computers like MS Office from London Institute of Technology & Research.

Academic Qualifications

●B.Com from Bhavans College, Mumbai University (2005)

●Higher Secondary School Examination (HSC) from Bhavans College, Mumbai University (2002)

●Secondary School Certificate Examination (SSC) from Bhavans A.H. Wadia High School, Mumbai (2000)

Work Experience

Organization: IMS Services Private Limited, Mumbai

Job Profile: Worked as an Office Admin Executive

Duration: 13th Aug 2012 till 31st July 2016

Activities handled:

●Type various correspondence and reports from rough draft and compile data, research and gather materials, assemble reports, letters and maintain and retrieve database information.

●To handle department in absence of Managers. This includes assigning tasks and responsibilities, managing personnel, arranging salary and keeping track of back office records.

●Answer calls routed from suppliers and clients.

●Handling Production Department for printing of Clients Designs and installation of same designs in Malls in absence of Production team.

●Promptly replying to customer mails and their Queries.

●Maintain and Upgrade office files.

●Created a systematic and reliable computerized customer database.

●Schedule and coordinate meetings, interviews, appointments and Travel Booking as well as Hotel arrangements.

●Taking care of office stationery, pantry, housekeeping and couriers on daily basis

●Issuing new connection of dongal to employees.

●Preparing visiting card, employee card and letter head.

●AMC for Computers, Laptop & AC

●Handling other administrative work as and when required.

Organization: Kristeel Shinwa Industries Ltd, Mumbai

Job Profile: Worked as an Back Office Assistance

Duration: 21th Jan 2008 till 10th Aug 2012

Activities handled:

●Preparing Work Order for Internal Office Team for Production and Accounts Department.

●Support staff in assigned project based work.

●Type various correspondence and reports from rough draft and compile data, research and gather materials, assemble reports, letters and maintain and retrieve database information.

●To handle department in absence of Managers. This includes assigning tasks and responsibilities, Managing personnel, and keeping track of back office records and employee.

●To update Sales Register & Design Register.

●To follow outstanding Payment regularly

●To follow Form C regularly

●Arranging Dispatch to right customer.

●Answer calls routed to the Back Office.

●Promptly replying to customer mails and their Queries.

●Maintain and Upgrade office files.

●Created a systematic and reliable computerized customer database.

●Perform other related duties as required.

●Schedule and coordinate meetings, interviews, appointments, travel as well as lodging arrangements.

Organization: Jain & Jain Chartered Accountant Firm, Mumbai

Job Profile: Office Assistant

Duration: 2nd January 2006 – 14th January 2008

Activities handled:

●To Handle TDS Return & Regular Follow Ups

●Booking of Tickets for Train, Airlines.

●Drafting Letters, Auditing Reports.

●Perform Auditing.

●Replying mails promptly.

Personal Details

Current address : C/O Mr. Mahamhesh

B / 1303 Kakad Paradise

Penkar Pada, Mira Road East,

Thane, Maharashtra 401107

Date of Birth : 1-11-1984

Gender : Female

Marital Status : Married

Mobile : +91-976******* / 981-***-****

E-mail : ad02cr@r.postjobfree.com

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