Sherry L. Chavez

**** ** **** #****

Texas City, Texas 775*****-***-****

ad016m@r.postjobfree.com

Professional Administrator who is an ambitious, courageous, honorable, conscientious, flexible, creative, adaptive, curious, resourceful person with excellent interpersonal skills and the ability to work well with all levels of internal and external customers. Excellent ability in the coordination of administrative activities, retrieving, organizing and disseminating information to internal and external customers, planning and scheduling meetings, which includes arranging catering for events, creating itineraries, planning seminars, calendar management, organizing hard copy and electronic files, conducting research and managing projects. Extensive experience in creating spreadsheets, presentations, documents, budgets, reports, arranging travel accommodations, reimbursement for travel and procurement of department supplies. Expert knowledge of fax machines, scanners, and photocopiers, 10-key by touch, MS Word, Excel, PowerPoint, Outlook and other common software.

Education

Bachelor of Arts in Business Administration, Our Lady of the Lake University (8/2012)

Professional Work Experience

Gulf Coast Transit District 09/05/202-10/31/2023

1415 33rd Street N 1-800-***-****

Texas City, Texas 77590

Grants Coordinator

Manage time and workload effectively, which includes planning, organizing, and prioritizing with attention to details.

Adherence to GCTD policies and procedures.

Administers financial and project management requirements for an approved project.

Analyze internal business systems to ensure compliance with industry regulations and ethical standards.

Assist and maintain program documentation for FTA triennial reviews.

Assist in the preparation of procurement documents to include competitive sealed bidding, informal bidding, and request for proposals and or request for qualifications.

Assist senior leadership with developing risk management strategies.

Assist with applying accounting-related policies and procedures to maintain compliance with federal and state grants.

Assure proper procedures and accountability of grant funds.

Control expenditures on grants, oversee and evaluate grant usage, and develop methods to transfer money within grants to ensure full utilization of money.

Coordinates meetings with project managers to review progress on grants.

Coordinates with various agencies to prepare grant applications.

Develop, prepare and submit grant revisions, amendments, and close-outs to include administering award program

Ensures all grant requirements are met, and all compliance issues are documented.

Handle sensitive information in a confidential manner.

Identify problem areas and recommends solutions and assists in identifying budget reprogramming requirements.

Interprets and applies federal and state grant regulations.

Liaise with department heads and senior leadership to ensure all business operations are in line with corporate compliance regulations.

Maintain documentation according to GCTD policies and procedures.

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Monitor departmental capital budget.

Texas Department of Criminal Justice 1/15/2022-Present

809 Harborside Drive 936-***-****

Galveston, TX 77554

Correctional Officer IV

Assumes a high level of responsibility for the care and custody of assigned inmates through knowledge of and adherence to laws, rules, regulations, and standard operating procedures governing the Texas Department of Criminal Justice (TDCJ).

Searches for contraband and provides security; counts, feeds, and supervises inmates in housing, work, and other areas accessed by stairs; and maintains security of assigned areas involving long periods of sitting and standing, climbing stairs and ladders to reach assigned areas, and working at heights.

Provides custody and security of inmates including observing actions of inmates, squatting and bending to conduct “pat” and “strip” searches of inmates, restraining and securing sometimes assaultive inmates, and transferring and transporting inmates by walking or riding in various vehicles such as trailers, vans, buses, and other forms of transportation.

Supervises and provides security of inmates performing technical skills such as construction, maintenance, laundry, food service, and in varied industrial and agricultural operations which involve climbing stairs and ladders and climbing around the inside or outside of buildings; works outdoors and indoors without air conditioning; works around motorized or moving equipment and machinery; and is subject to all types of weather.

Ability to work protracted, irregular, and overtime hours as needed; responds to emergencies, including climbing stairs and ladders while searching for escaped inmates, hearing calls for and calling for help, giving first aid at the emergency site, carrying an injured or unconscious inmate or employee various distances to safety up or down stairs and ladders; and uses force and deadly force, including the use of chemical agents or firearms, to control inmates.

Reads, reviews, and properly applies information found in inmate records which is related to the inmate’s health and safety and to the security of the facility; provides leadership and technical guidance to other staff; complies with policies, procedures, rules, and regulations; enforces inmate disciplinary rules; and prepares and maintains records, forms, and reports.

Clerk II

Prepare and distribute information to employees; provides employment information and appropriate forms to applicants and employees; and assists employees with human resources forms, records, and procedures.

Prepare documentation for various human resources changes and actions; reviews completed forms for signatures, proper entries, and appropriate information; and prepares and proofs human resources correspondence.

Compute statistical information for reports; maintains human resources files and records; tabulates, posts, and enters time and leave records; enters, verifies, and retrieves data from automated human resources information systems; resolves discrepancies in data listings or other sources of employee information; and prepares and disseminates related reports.

Screen applications for completeness and proper handling; verifies information supplied on applications; administers typing and related employment tests; prepares and maintains related records; and assists with new hire orientations

Texas Department of Criminal Justice 11/22/2021-1/14/2022

861 I-45 Frontage Rd N 936-***-****

Huntsville, TX 77320

Administrative Assistant II

Prepared and disseminated information concerning the transfer of offenders between programs and facilities; and identified special needs transportation due to high-risk status, enemies, and mental and medical status of offenders.

Prepared, edited and distributed correspondence, reports, studies, forms, and documents; assisted in reviewing, researching, compiling, and editing transfer referrals; performs data entry, retrieval, and data searches; resolves discrepancies in data entry in data searchers; resolves discrepancies; in data entry information; and performed word processing.

Responded to inquiries regarding rules, regulations, policies, and procedures; assists in the development of administrative and technical assistance policies and procedures; and maintains filing and record-keeping systems.

Reviews the work of others and ensures records are accurate and complete; and trains and provides technical assistance to others.

Performs a variety of marginal duties not listed to be determined and assigned as needed.

Sam Houston State University 2/1/2018-1/8/2020

1831 University Dr., Huntsville, TX 77341 936-***-****

Grant Administrator

Notified, counseled and advised faculty and staff regarding potential proposa

Evaluated requirements and developed budgets for grant proposals that will be submitted to federal, state and local governments, private foundations and other sponsors.

Reviewed proposal guidelines and obtains or developed supporting documents to ensure grant are submitted on time.

Maintained communication with faculty and staff to ensure required documents are provided.

Proofread and edited proposal documents.

Ensured required approvals are obtained for all submitted proposals.

Maintained data of submitted grants and awards; follow submitted grants’ status throughout the evaluation process; documented amounts and whether proposals are awarded or declined.

After an award is made, coordinated with sponsor, contract negotiations and the Office of Research Administration, in or to finalize awards.

The University of Texas Medical Branch School of Nursing 2016 – 9/2018

301 University Blvd., Galveston, TX 77555 409-***-****

Grants & Contract Specialist

Assisted the Administrator with fiscal, budgetary and human resource matters in accordance with UTMB policies and procedures as they relate to sponsored projects.

Assisted faculty members with preparing proposed budget funding for grant submissions.

Processed and uploaded all grant attachments into the funding package.

Reconciled/managed project budgets with staff support including processing of cost expense transfers, budget amendment forms, no-cost extension requests, etc. as required and in adherence of UTMB policies and procedures and grant guidelines.

Served as liaison between the School of Nursing and the Office of Sponsored Programs (OSP).

Primary contact for OSP for tracking and certification of faculty/staff on all sponsored projects and/or contracts via UTMB’s ECRT System.

Notified staff members in School of Nursing Business Affairs Office of revised percentage of grant salary funding for all personnel.

Worked with Principal Investigators (PI) and grant support staff on the award, management during the project period and the orderly close out to ensure adherence to UTMB and grant award guidelines.

Assisted faculty with progress report submissions to the funding agency.

Maintained all grants, project files and databases.

Assisted as needed with the administration of scholarship support.

Action Personnel 07/2015 – 04/2016

1721 23rd Street, Galveston, TX 77550

Administrative Assistant 409-***-****

Provided full office support for Leimer Brothers, Inc. Answered phones, accepted orders, coordinated deliveries, weighed trucks and trailers, completed tickets for drivers on deliveries and pickups. Tracked deliveries, customer orders and office records using Excel. Processed cash and check payments based on goods delivered or picked up.

Texas A&M University 03/2013 – 04/2014

750 Agronomy Road, College Station, TX 77843 979-***-****

Proposal Administrator (10/2013 – 04/2014)

Provided support to researchers in the preparation and submission of proposals which included determining the sponsor's requirements and preparation of budgets and forms according to the guidelines established by the A&M System, Office of Management and Budget Circulars, Federal Cost Accounting Standards and sponsor guidelines.

Prepared supplementary proposal documents and ensured proposals were completed before being forwarded to the sponsor.

Coordinated with researchers, department/unit heads, deans, directors, and staff to resolve proposal issues and provides information as requested.

Reviewed proposals for compliance issues. Acquired basic knowledge of human subjects, animal subjects, Recombinant DNA, Export Controls, etc.

Entered proposal information into required submission systems (i.e., Grants.gov, National Science Foundation FastLane, etc.) and financial systems.

Consulted with researchers who submit proposals and contacts sponsors to discuss changes required prior to award.

Project Administrator 03/2013 – 10/2013

Prepared documentation and entry of award terms and other financial information into the A& M System accounting and research administration systems which included budget, revenue, billing requirements, Facilities and Administrative cost distribution, cost-sharing commitments, indirect cost distribution, compliance regulations and reporting requirements.

Approved expenditures and disbursements of funds.

Authorized expenditures and transactions for assigned sponsored research projects in compliance with agreement terms and sponsor regulations.

Coordinated with researchers, department heads, deans and other university staff to resolve project issues and provide information as requested.

Contact sponsors for revisions and approvals which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc.

Baylor College of Medicine 02/2012– 03/2013

One Baylor Plaza, Houston, TX 77030 713-***-****

Administrative Assistant

Administrative Assistant for the entire department of over twenty people, including three Vice Presidents, two Executive Directors, two project managers and two fellows.

Prepared and/or oversaw the preparation of routine financial/expenditure documents for the organizational unit, maintaining routine financial/expenditure files, and following up on vendor inquiries, prepared reports, gathered and summarized data.

Used personal computer and related software for word processing, graphics, data bases, and spreadsheets.

Set up and typed financial, statistical, and textual reports from source documentation.

The University of Texas Health Science Center 01/2007 – 06/2011

7000 Fannin, Houston, TX 77030 713-***-****

Administrative Assistant 01/2011 – 06/2011

Reviewed personnel funding for all staff funded on research projects administered by CHPPR and SPH Unit Ran monthly fund end reports, coordinating funding Personnel Actions with post award reconciliation staff and principal investigators. Established and maintained contact with faculty, executives and project directors.

Initiated personnel action forms regarding appointments, promotion, separations, salary increases, fund source changes and other types of personnel actions.

School of Biomedical Informatics

Grants & Contact Assistant 01/2007 – 01/2011

Assisted Principal Investigator and Supervisor with pre- and post-award administration and coordination.

Analyzed proposed grants and contract proposals and awards for special conditions/restrictions and establishes controls as needed.

Aided Principal Investigators and their staff to ensure allowability and allocability available to them by counseling and/or disseminating information and guidelines of the various granting agencies.

Coordinated activities in establishing grant protocol with institutions that may be involved in similar activities as named by the grant.

Maintained departmental database; compiled financial and personnel reports; prepared and reconciled reports monthly and as needed.

Miscellaneous Skills

Proficient in PeopleSoft

Expert knowledge of MSOffice

Research savvy

Exceptional communicator

Able to multitask

Collaborates well with a team and independently

Able to manage highly confidential information

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