NEIDA VANECEK

ad00pw@r.postjobfree.com Tel: 475-***-****

Education/Certification

BA- Legal Studies- University of New Haven

Paralegal Certification- University of New Haven

BA- Business Administration, General Studies- University of Bridgeport

Florida Notary Public

SHRM Essentials and HR Law Certification

Human Resources Management Certification

Experience

Human Resources Generalist Fourth Client Services July 2022- October 2023

Heavy communication with employers’ relations guidance for various issues and resolution

Interpret and provide heavy guidance regarding employment law; to include wage and hour.

Provide guidance on leave administration, specific to state and federal law.

Conduct impartial and thorough investigations.

Recognize and escalate concerns regarding customers with potential risk and liability.

Create compliant handbooks utilizing an electronic handbook generator and facilitating Q & A discussion with the customer.

Identify and create policies as needed.

Create job descriptions; research salary and wage data; and provide various reports to support HR related processes for customers.

Provide guidance on Performance Management

Assist with identifying, creating, and delivering customer HR compliance training as requested.

Assists leadership with special projects, process improvements and strategy as needed.

Have the ability to demonstrate HR related technology/ systems as applicable (i.e., Performance Management tool)

Other duties and projects as assigned.

Process EEO yearly reporting for eligible clients

Assist in Unemployment claims by communicating with clients to determine the reason for termination.

Paralegal Insurance Contracts Month Assignment Special Counsel Advance Dermatology Corp August 2021- Current

Review health insurance contract groups or individual

Extract contract verbiage and transfer data to contract safe application.

Manage SharePoint contracts amendments and report changes to the contracts.

Prepares and issues contract changes on policies issues. Contract Status Reports. Maintains contract files, document control, and retention of files with assistance from Supervisor.

Verifies insurance coverage. Prepares Letters of Authorization or Notice to Proceed Issue (if required) with the assistance of Supervisor. Assist Supervisor, with preparing and monitoring of Notices of Commencement. Coordinates with successful bidder for execution of final contract.

New York Office of TOD Emergency Rental Assistance Case Manager Rental Eligibility May 2021 – September 2021

Leveraged analytical skills to conduct first line of review for NYS ERAP applications,

ensuring methodology follows program outlined guidelines and requirements.

Maintained working knowledge of NYS ERAP application processing criteria and adhere to outlined

policies and procedures.

Ensured all work is done in conformance with program guidelines and rules to ensure the highest

Leveled of accuracy in all calculations, reviews/analyses, and determinations; conform with all

quality assurance and quality control requirements.

Engaged in specified NYS ERAP project activities, as appropriate to the position.

Maintained daily and direct communication with Case Supervisor. Immediately notify Supervisor.

upon recognition of any quality issues, errors, mistakes, processing challenges, and applicant

complaints.

Worked professionally and with due diligence and be expeditious to meet quality and production.

requirements.

Participated in virtual daily team huddles with Case Supervisors to push relevant updates as it

relates to ERAP

Leveraged tools and technologies as designed under the program guidelines. May represent the organization to state agencies, funding agencies, national organizations, and/or the general public; may represent the principal executive at various community and/or business meetings, as assigned.

Maintained highest standard of customer service including but not limited to professionalism, courtesy, patience, and respect.

Performed miscellaneous job-related duties as assigned special projects and tasks.

Acted as backup Lead and attended Supervisor’s meetings.

Populated excel reports for submission to upper Management.

PPP Loan Contract Specialist Apple-one Staffing- First Home Bank-SBA January 2021 – May 2021

Reviewing loan documents and making sure all communication was in place.

Learning laws and regulations on a federal level

Extracting information from contracts and paperwork to match with the loan and applications to ensure efficiency.

Sent completed contract and loan to underwriter to complete process.

Works closely with each party internal and external to ensure smooth closing process; responsible for timely communication with borrower of missing items needed to complete loan closing.

Ensures the accuracy of the loan file, including all packaging documents, satisfaction of credit conditions, and compliance with SBA lending requirement.

Internal / External Customer Service: Resolves any problems, issues or questions, both verbally and in writing, to ensure customer satisfaction and to maintain productive relationships with other bank staff / departments.

Legal Contract Coordinator Plan-Source HR Solutions October 2019-February 2020

Responsible for processing and reviewing various company contracts. Drafted and analyzed contracts and other legal documents.

Processed all contracts and renewal drafts.

Supported sales team with contract-related inquiries.

Coordinated finalized contract process for signature.

Maintained electronic and hard copy filing system.

Updated and managed contract administration database.

Processed ongoing reports.

Assisted with guest incident documentation process.

Processed various legal administrative tasks.

Processed Contracts extractions

Contract Administrator Aero Simulation May 2019-September 2019

Responsible for meeting administrative contractual requirements and resolving any administrative issues. The PA consults with the PM/PE on these matters and achieves agreement or elevates the issue until consensus is reached.

Ensured that CDRLs were submitted on schedule, action items are resolved on schedule, program activities are on schedule, etc.

Generated periodic progress reports to the customer with the concurrence of the Program Engineer.

Reviewed all contract changes at the time of their incorporation to ensure that they contain no errors or inappropriate requirements.

Updated as appropriate project management tools (CDRL database, Payment Schedule spreadsheets.

Ensured that company subcontracts imposed upon our suppliers the performance required to enable us to meet its contractual obligations regarding CDRLs.

Consulted with the Program Engineers and Materials Management to ensure that the requirements were properly flowed down to our subcontractors.

In conjunction with Materials Management, monitored subcontractor and major vendor performance to ensure they met their administrative contractual obligations.

Dealing with subcontractors and major vendors over administrative contractual issues.

Tracked correspondence with customers, subcontractors, and major vendors.

Wrote all Conference Minutes when required as a deliverable item, as agreed between team and Customer, and/or as requested by the PM/PE.

In conjunction with the PM/PE, prepared and submitted all Administrative CDRLs.

Human Resources Advisor Coca Cola Corporation February 2019 – May 2019

Provided support to the Commercial Properties and Concessions Attorney in reviewing concessions and exception documents, reviewing board meeting’s items and draft committee agenda memorandums.

Proofread Agenda memorandum before presenting to the Board Committee for approval.

Communicated with attorneys regarding committee issues of rules and policy coverage. Supporting the Commercial and Concession staff in special projects.

Assisted in drafting and compiling transaction documents for the Board Committee meetings. Maintains a variety of department records and files.

Maintained Attorney’s calendar.

Implemented standard work process to improve commercial and concessions department for efficiency.

Supported staff in using the correct verbiage and legal terminology to compose committee memorandum and concessions letters.

Prepared bid packages, conferences coordination, and processed contracts in accordance with company policies, legal and compliance requirements, and customer specifications.

Assists with preparation of legal responses to complaints or charges.

Creates insights from data, using trend and metric information to inform process and program improvements.

Recognizes, analyzes and diagnoses key trends in ER metrics to uncover root cause. Develops and designs solutions, based upon root cause analysis work.

Conducts risk assessments, by evaluating information from various sources, and following up on action items.

Lockheed Martin-Orlando Florida Contract Administrator February 2018- October 2018

Provided executive level support to the Director of Missiles and Fire Department and program Engineers.

Processed with Concur travel and expense management system. Independently handled office management functions such as preparing presentations, tracking open items, and identifying ways to streamline office activities.

Prepared bid packages, conferences coordination, and processed contracts in accordance with company policies, legal and compliance requirements, and customer specifications.

Served as a point of contact between executives and internal/external clients.

Established and maintained calendars for the team.

Prepared correspondence and grammar edits for executive meetings and arranged conference rooms. Monitored office supplies and reconciling department budget, where applicable.

Served as an Attendance Exception Report (AER) Administrator.

Worked in close partnership with team members across the organization to ensure key activities are executive timely and effectively.

AVI-SPL Company-Tampa Florida Benefits Administrator October 2017- February 2018

Processed open enrollments for health, dental and vision insurance, retirement plans and flexible spending accounts with the UltiPro advantage application.

Answered questions related to enrollment and maintenance for health plans and other benefit packages.

Created PowerPoint presentation for Webcast of frequently ask questions to employees regarding their benefits.

Updated UltiPro website with useful information and links about the company benefits and provided recommendations in the standardization and viability of current benefits programs such as Health Benefits, Miscellaneous Bonuses, Attendance Bonuses, 401K accounts.

Co-Advantage Human Resources Consulting Tampa, Florida Benefits Administrator June 2017- October 2017

Processed medical, dental, vision, term life and accidental death insurance policies, retirement plans, temporary disability, supplemental policies, FSA, HSA, wellness, PTO and other fringe benefits.

Evaluated and compared existing company benefits with those of other employers by analyzing other plans, surveys and other sources of information and develop recommendations for review by management.

Advised and counseled management and employees on existing benefits.

Complied with federal, state, and local legal requirements by studying existing and new legislation to include ERISA, COBRA, PPACA, HIPPA, etc.; enforced adherence to requirements; advised management on needed actions.

Ensured existing and new benefit programs are entered into HRIS and reporting HRP systems.

Developed benefit information and statistical and census data for actuaries, insurance carriers and management.

Handled escalated benefit inquiries and complaints to ensure quick, equitable, courteous resolution. Support the Human Resources Department in providing and maintaining benefits packages for our clients.

Responsible for ancillary review and system set up. Audited based on accounting reconciliation.

Conducted benefits audits per client's request. Client/employee problem resolution.

Responsible for the maintenance of clients' Health Spending Account (HSA) and Flexible Spending Account (FSA). Collecting of non-payroll premiums.

Responsible for reconciliation billing discrepancies. Processing Renewals. Claims resolutions and employee assistance. Processed Cobra and 401k accounts.

Responsible to keep management informed in area activities of any significant problems.

Performed other duties and special projects as assigned. Contact clients to assist on their open enrollment inquiries.

Paralegal Adelman Hirsch & Connors, LLP Connecticut May 2016- August 2016

Provided support to the Plaintiff’s PI practice attorneys with drafting correspondence, managing client cases, preparing client binders, itemizing clients billing and medical payments, E-filing pleadings, answering Plaintiff’s Interrogatories and researching cases in Westlaw that maintain precedent to current client cases.

Reviewed relevant state laws on personal injury.

Gathered medical reports.

Received insurance information from the defendants.

Ensured all files are organized, complete and ready for demand.

Drafted correspondence, letters of protection and other legal instruments including summarizing deposition and interrogatories.

Senior Labor Relation Specialist SIKORSKY AIRCRAFT CORPORATION January 2011 –April 2016

Provided support, such as travel, calendaring, expense reporting to the Director, Labor Relations

Served as the primary interface with operations hourly employees and supervisors; administers hourly programs such as payroll updates, safety shoes, timekeeping, special access bonus payments, and other contractual requirements (e.g. excess union time payments), education time off, safety shoes payroll deductions, and government savings bond awards; maintains bargaining unit files, both grievance and employee personnel files; manages key processes, such as grievance tracking, grievance metrics reporting, union notifications,

General record keeping duties; oversee union time charging requirements and remittance back to the union and communication of several hundred union announcements per year; process and distribute grievance information to Industrial Relations team and manage all grievance files.

Organized, managed, coordinated the operations and functions of personnel, preparing, reviewing, interpreting, analyzing and approving a variety of data, information and reports, and making recommendations depending on findings.

Presented weekly Industrial related activities to the staff meetings.

Assisted in payroll preparation by providing relevant data absences, enrolled scholar program and leaves report.

Provided new employees with an explanation of Union contract benefits and instructed them on enrollment and fulfillment procedures.

Prepared normal monthly or bi-weekly progress requisitions for accounts receivable billing splits and entered all requisitions onto the SAP accounting system.

Created and added job postings using BRASSRING HR management system. Wrote statement of work descriptions and assigned job posting codes.

Certificates/ Awards

ADP- Payroll Certified PC Troubleshooting Certificate

PC Troubleshooting Certificate

State of Connecticut Notary Public

Sikorsky Women's Forum Member 2011-2012 - The Work-Place Partner of the year award recipient 2011 Nominated Sikorsky Aircraft Presidents’ award

“Winged Award” (Customer Focus).

Winner of Sikorsky 2014 “HR Star Award”

Winner of the HR S9 Teamwork Award 2016

Star Award 2016 for Customer Service Excellence

Software Experience

Windows MS Office 2008 (Word/ Outlook/Excel/PowerPoint including pivot tables), Quicken, ADP- Payroll Certified, HRIS system, Advantage System, PC Troubleshooting Certified, Oasis System, QuickBooks, KRONOS, Oracle HR, BRASSRING HR Application Management System, SAP Program and Global Portal Program and Westlaw, EV5 and Human Resources Report Management Systems, APTUS reporting and Salesforce and Docu-Phase.

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