Sales Administrative Assistant

Deborah A. Stokes

201-***-**** cell

***********@*****.***

SKILLS: Typing 70 wpm, Dictaphone, Microsoft Word, PowerPoint, Excel, Access, Outlook, Windows XP & 10, Microsoft Publisher, Quark X-press, Harvard Graphics, Corel Word Perfect, Lotus 123, Lotus Suites, Lotus Notes, AmiPro, Concur, SAP400, Internet, E-mail, Visio and QuickBooks. Basic knowledge of Spanish as a second language.

EXPERIENCE:

10/15 – 04/17 Coast 2 Coast Mobile Oil Changing, LLC, Newark, NJ

EXECUTIVE ASSISTANT/OFFICE MANAGER

Supported the President and Management team, responsible for heavy calendar management, interaction with both internal and external executives and assistants, coordinate executive and staff meetings, answered phones and direct all incoming calls to appropriate parties promptly and efficiently, communicated and handled incoming and outgoing electronic communications on behalf of the CEO, preparation of presentation, advertising and sales materials, reviewed and summarized miscellaneous reports and documents, prioritized and managed multiple projects simultaneously, was responsible for ordering office supplies, maintaining cleaning service schedule, keeping employees’ attendance, and maintaining/updating equipment contracts, requesting servicing of all office equipment and follow up on issues in a timely manner, coordinate the in school hiring for qualified technicians both Vocational High School and Technical Colleges.

09/14 – 04/17 Allstar Trucking/Law Hill Corporation, Newark, NJ

EXECUTIVE ASSISTANT/DISPATCHER/OFFICE MANAGER

Find out the destination for the driver from Owner/Driver, looking at the load boards, finding load (in the specified origin and destination), bidding for load with broker, securing the load with a Rate Confirmation/Carrier Agreement, Carrier Agreement has to be filled out completely and include the Companies information (i.e insurance, w-9, DOT#, MC#, owner and operator information). Rate Confirmation has to be signed and sent back to the broker. Contact driver with pick up (Origin) and drop (Destination) Information, look for the next and/or returning load., track driver when Broker needs ETA, after hours for Broker and Driver (Emergencies), making sure the FMCSA/DOT Information is up to date, handling the IFTA Filing for the company and all other Federal and State documentation, create folders for all new Brokers/Transportation Companies and Rate Confirmations, print hard copy for the files, calendar all upcoming filings (i.e. IFTA, UCR, Permits, Tickets/Fines), schedule DOT physicals for driver, maintain Human Resources Files on Employees/Drivers, collect/data entry of all receipts for filing taxes.

12/12 – 07/13 Snelling Staffing of Summit, Summit, NJ (Temporary Position)

EXECUTIVE ASSISTANT, Sales Training Department, Pharmaderm a division of Fougera Pharmaceutical, A Sandoz Company

Supported the Sales Training Director and Meeting Planner with calendar management, internal and external meeting set-ups, set up webinar meetings and trainings for the field sales force across the country, created PowerPoint presentations and turned into Master slide presentation for National, District and Advisory Board Meetings, prepared production of product manuals, updated and created manuals in-house, created in publisher the laminated product information cards for sales forces to be printed by outside printing house company, assisted in the travel arrangements and hotel stay for sales for with the Meeting Planner and answering phones and transferring to appropriate parties, filing and printing materials for manuals, preparing manuals in-house for distribution to sales force, assisting other Executive Assistance when time permitted with their projects.

11/10 – 04/11 Tempo Networks, LLC, Newark, NJ (Temporary Position)

SR. EXECUTIVE ASSISTANT, Head Office Manager/Entertainment Company

Supported the CEO, responsible for heavy calendar management, interaction with both internal and external executives and assistants, coordinate a variety of complex executive meetings, answered phones and direct all incoming calls to appropriate parties promptly and efficiently, communicated and handled incoming and outgoing electronic communications on behalf of the CEO, extensive domestic and international travel arrangements, preparation of presentation materials. Reviewed and summarized miscellaneous reports and documents, prioritized and managed multiple projects simultaneously, was responsible for ordering office supplies, maintaining cleaning service schedule, keeping employees’ attendance, and maintaining/updating equipment contracts, requesting servicing of all office equipment and follow up on issues in a timely manner.

12/07 – 05/08 Spherion Staffing, Wayne, NJ (Temporary Positions)

EXECUTIVE ADMINISTRATIVE ASSISTANT/Cadbury Adams, Parsippany, NJ

Supported Vice Presidents and Sr. Directors, responsible for heavy calendar management, interaction with both internal and external executives and assistants, coordinate a variety of complex executive meetings, answered phones and directed all incoming calls to appropriate party promptly and efficiently, communicated and handled incoming and outgoing electronic communications on behalf of the Vice President, assisted with preparation of presentation materials, scheduled meetings for field staff, reviewed and summarized miscellaneous reports and documents, prioritized and managed multiple projects simultaneously, and followed through on issues in a timely manner.

08/01 - 11/02 SBLI USA Mutual Life Insurance Company, Newark, NJ

ADMINISTRATIVE ASSISTANT/Operations

Worked for the Vice President of Operations and the Vice President of Policy Holder Services, performing such duties as to enhance department effectiveness, training and systems development, was able to meet deadlines, management reporting, assisted with department workflow operations, developed standards for productivity, developed and implemented project plans, created PowerPoint presentations for Executive and Board Meetings, maintained department personnel files, department attendance, department payroll and managed receptionist desk.

08/96-08/00 Black Entertainment Television (BET), New York, NY

ADMINISTRATIVE SALES ASSISTANT/BET Publishing Group

Worked in Advertising Sales department for the BET Publishing Group on Emerge, BET Weekend and Heart & Soul magazines. Supported the Director and Account Executives by performing duties such as execution RFP’s, proofread, maintained advertising publications, created small business ads, monthly mass mailings, pricing on specifications of ads, payment collections, updated publications complementary lists, calculated monthly revenue for each publication, updated account lists, created and maintained classified ads.

08/94-08/96 USA Networks, New York, NY

ADMINISTRATIVE ASSSISTANT/Business Affairs

Worked for the Director and Attorney in Business Affairs department. Typed contracts for the movies that appeared on USA Networks. Responsible for filing reconciliations and bankruptcy papers, preparing and tracking legal papers for USA Networks, typed litigation documents for court hearings and mediations, filed and maintained transcribed court hearings, scheduled and prepared all weekly and monthly Legal meetings with Executive Officers, responsible for department timesheets and attendance.

EDUCATION:

Essex County Community College, Newark, NJ

Major: Business Administration

Attended

1991-1992 AAS Business Administration

Essex County Vocational & Technical High School Newark, NJ

Major: Business Technology

Graduated

1982-1986 Diploma

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