Gayle L Clark

P.O. Box **

Butte, Montana *****

406-***-****

Work Experience

November 2015-Current Divide School District No. 4 Divide, MT

Job Title: Business Clerk (Co-Employment)

Job Description:

This position has given me a wide range of finance and budgeting principles. I have written grants, worked with the Montana Office of Public Instruction and developed stronger leadership and communication skills. I work with not only the school staff and trustees, but the Federal, State, County, and District Finance Offices. I am able to express myself clearly and concisely in both oral and written communications. Because of the deadlines and financial obligations within the federal, state, and county, I can effectively manage time and the following responsibilities:

? Serves as chief fiscal officer of Divide School District#4. Informs the superintendent and/or Board of Trustees of the business operations and financial management of the District.

? Implements all administrative regulation, Board policies, state laws, and federal laws relevant to the financial management of the District.

? Serves as the District?s elections administrator.

? Generates timely financial statements and other financial reports upon request, including fiscal and statistical reports. Including preparation of all financial reports due to the superintendent or the Board of Trustees as requested.

? Creates, applies, and distributes fiscal responsibilities, in consultation with the superintendent of all fiscal controls and procedures for the district. Prepares all fiscal reports, audits, and other related materials as are necessary or required by the Board of Trustees, auditors, or any government agency.

? Establishes procedures necessary for budgetary controls. Maintains such accounts and accounting procedures that are necessary to prepare the reports on expenditures, revenues and financial affairs of the District as are required by auditors, laws, and the Board of Trustees.

? Establishes procedures for purchasing in accordance with Board policy. As well as establishing and maintaining a system of purchasing, recording financial transactions and controlling inventories for all financial statements. Draws and countersigns all warrants for expenditures each month with the county treasurer.

? Directs the preparation, advertisement, and dissemination of bid documents.

? Attends all meetings of the Board of Trustees and maintains accurate and permanent records and of the proceedings of each meeting.

? Acts as custodian of all records and historical documents of the District, including but not limited to personnel files, student records, financial records, property records, & minutes.

? Processes payroll data for all School District employees and prepares payroll checks for

Distribution

? Communicates with governmental agencies, labor organizations, Office of Public Instruction, TRS, and PERS to provide information.

January 2011-Current Butte School District No. 1 Butte, MT

Job Title: Transportation Dispatcher/Secretary (Asst. to the Director)

Job Description:

Work directly under the Director of Transportation to handle all the daily functions and to coordinate personnel for the transportation department.

Bus Related Work Duties:

? Create all bus routes and runs for the district, including our special education department, force transfers, early morning & head start departments.

? Assign and coordinate all charters and functions in district and out of district for all elementary, junior high and high school.

? Work directly with the District Athletic Directors at the Junior High and High School to schedule charters for all athletic functions in coordination with all other district events.

? Manage the travel vouchers, credit cards, gas cards, and driver's logs for all district out of town charters.

? Call out subs on a daily basis for the drivers/monitors in the transportation department.

? Work evenings and weekends making sure all charter drivers are in safe or handle any calls associated with bus dispatch or problems for students or drivers on the road.

? Report all student bus related information to the drivers for their routes as called into the Bus Transportation.

? Keep all substitute drivers? information recorded and kept up to date just as a regular

driver is recorded on the TR-35 form with Office of Public Instruction.

? Print all route and information, including directions and mapping for routes or runs for the substitutes. Upon hiring; make sure the substitutes receive appropriate materials and all routes most common called upon.

? Schedule all drivers and monitors according to their union contracts.

? Maintain all TR-35 driving records, medical, first-aid/CPR records for the drivers in district and with the Montana State Office of Public Instruction, as well as first-aid/CPR and any training updates for the Monitors in the department.

? Record all bus information and reports with the State, including:

? TR-1 (Registration of School Bus and State Reimbursements)

? TR-4 (Individual & Isolated contracts for Transportation)

? TR-5 & TR-6 (1st and 2nd Semester Reimbursement Claims)

? TR-13 (1st and 2nd Semester Bus Inspections)

? For budget purposes, I coordinate with each driver and monitor on information of their individual routes, including their bus mileage of runs and routes and student rider information. Student enrollments, rider information, and mileage are put together with computer generated forms. The computer generates reports based on information entered for each rider whom is enrolled in transportation. Having computer generated forms and actual driver information for each student body allows me to submit accurate information for the Transportation Department.

? I am responsible to submit the Transportation Budget Projection for the upcoming school year for the Elementary and High School Budgets to the Director of Transportation and the District Finance and Budget Director.

? Keep accurate data and information collected and generated for any audit purposes.

? Each new school year I meet with the Director and the County Superintendent of Schools to have our routes approved I submit each route, a map and direction page, including each run assigned to that route.

? Take care of the planning and discussions pertaining to Out of Bound Students and student stops. We discuss other district buses that may need to cross into our district, or our district buses that cross districts for pick-up purposes with other County Schools and the County Superintendent of Schools for each upcoming school year.

Secretary Duties:

? Include Payroll for the mechanics, monitors, subs, and drivers for the transportation department.

? Dispatch drivers and answers two-way radios to communicate with the drivers or Director of Transportation.

? Answer and handle all calls pertaining to transportation: drivers, students, or bus complaints or comments.

? Coordinate and work directly with the Director on concerns and needs related to bus routes, personnel, department information.

? Maintain inventory and supplies in the Transportation Office; order and purchase as necessary.

? Invoice and record all purchases for the mechanics for parts and supplies and keep track of the month to month open purchase order amounts and totals.

? Invoice schools and departments for the mechanics labor and parts for any vehicle or unit worked on in transportation.

? Invoice all charters taken on district buses or contracted by the transportation department.

? Submit District field trip, Fuel reports, and insurance rider reports to the District Accounting Department.

? Maintain strong confidentiality off all information concerning, parents, students, staff at all times.

? Works to find the best communication paths for all employees in the office. Keep a positive and open door of communication when working with our employees, parents and students.

? Report and assist the Director on any resolution or lines of communication that can better resolve any miscommunications, problems or complaints, and improvements the office of Transportation can make.

? Type all necessary correspondence for the transportation department.

? Assist the Director in maintaining and updating all rules and procedures for the district.

? Update and verify driving, medical, and all records are up to date on our Employees (Driver/Monitor)

? Update Student and Employee Handbooks. Make all changes necessary for print, including district policy changes.

? Assist the director with interviews and recommendations for new employment for the transportation department.

? Microsoft Office 2013 (Access, Power Point, Word, Excel, Outlook, Publisher)

? Infinite Campus, Edulog (Education Logistic ? Routing Software), Infinite Visions,

Windows 7 Professional

March 2011-November 2016 Butte School District No. 1 Butte, MT

Job Title: East Middle School Basketball & Volleyball Coach

Job Description:

* Girls 7th and 8th Grade Volleyball Coach at East Middle School (Fall Sport)

* Girls 7th and 8th Grade Basketball Coach at East Middle School (Spring Sport)

Teach student athletes the fundamentals of the sport as well as sportsmanship and work ethic to better become individuals in the gym as well as the classroom. Focus on preparing our athletes for the High School program and develop the athletes as needed on experience as well as their individual talents. I set goals for myself as well as the athletes. Based on those goals and objectives, I develop a program on the student athletes and the teams' needs.

May 2008-December 2010 Montana Print & Promotional Specialties Butte, MT

Job Title: Owner, Employer

Job Description:

As an active member in the printing industry, I started my own company when my family moved back to the Butte area in May 2008. I truly enjoyed the people and associates in my line of work and wanted to continue in the industry. Here is what my job consisted of:

? Customer service and relations ? I would promote my business by going to the customers and working on contract and services to best meet the needs of their companies.

? Scheduling appointments ? My day to day schedule was very busy and tedious. With the use of Microsoft Outlook, it allowed me to have access and share my schedule to my companies and employees, I was able to schedule my hours and appointments continually on the road or away from my office. Working and driving long hours to meet the needs of the customers, then following up back at the office. Imputing and completing the process of the orders requested, submitting quotes, as well as keeping a good line of communication with those that called or stopped in while I was away.

? Distributor ? I am a distributor of custom printed forms, promotional items, and clothing. I worked to find the best quality, best product, price, and availability for my customers.

? Employer ? As an employer, I took care of all payroll and accounting transactions as well as scheduling all work duties for the employers.

? Office Duties ? Accounts Receivables, Accounts Payables, Monthly and Quarterly Tax Reports. Filing, Planning, Graphics & Set-Up, Form layouts, 75 wpm

Experience: QuickBooks Pro, Intelliform, Corel Draw, Microsoft Office Suite consisting of Word, Excel, PowerPoint, Publisher, and Outlook.

Reason for leaving employment: My husband had an opportunity to move back to the Butte area with his company. As parents we found moving back to the Butte School District was a better fit for our children and our family.

May 1998 - August 2001 Butte- Silver Bow Butte, MT

Job Title: Administrative Assistant - Business Development Center

Job Description:

All secretarial duties such as filing, answering calls on the switchboards, scheduling meetings and conferences

Computer duties: Type and transcribe meeting notes and documentation for various board meetings such as the TIFID, put together spreadsheets for billing of the many small businesses in the building as well as spreadsheets for the TIFID director and supervisor of the building.

Reason for leaving employment: My family had an opportunity to move to Missoula to improve the quality of living for my family. My husband was able to transfer into apposition that allowed him more time with our family and a larger pay increase with the benefits of a supervisor position.

March 1999 - August 2001 Trademark Electric Butte, MT

Job Title: Office Manager

Job Description:

? Accounts Receivables

? Accounts Payable

? Payroll

? Scheduling and Job Dispatch for electricians

? Answering phone, taking messages, collections, filing

Reason for leaving employment: As an Administrative Assistant for Butte-Silver Bow I worked with Trademark Electric 20 hours per week. When our family relocated to Missoula I had to resign from both positions.

Education

Current Highlands College Butte, MT

Areas of Study: Business/Accounting

Fall 1994-1995 Jamestown College Jamestown, ND

Areas of Study: Business

1990-1994 Butte High School Butte, MT

Professional Memberships

Current Certified and First Aid Certified

ASA Coaches Certified

Montana Officials Association (MOA) Basketball, Volleyball, Softball

Interests, Activities, & Volunteer Experience

4-H Volunteer, Leader and Silver Bow County Livestock and Council Member

Youth Basketball, Volleyball, Softball Coach from 1995-Current

Varsity Girls Volleyball Coach ? Victor High School, Victor, MT 2005-2008

East Middle School Volleyball and Basketball Coach Butte, MT

Member Montana Officials Association and current High School Volleyball Referee

Rodeo, Team Roping ? Co-Organizer of the Northern Rodeo Finals, Butte, MT from 2009-2014

Volunteer Rodeo Secretary and Timer

Skiing, Snowmobiling, Camping, Boating

Swim Instructor, Lifeguard

I enjoy helping and volunteering for any youth or community activity in our community.

References

Jeffrey W. Dahood 113 E. 3rd Street Anaconda, MT

aczycx@r.postjobfree.com 406-***-****/406-***-****

Bud Walker 2011 Warren Street Butte, Montana

aczycx@r.postjobfree.com 406-***-****/406-***-****

Robyn L. Hand (Toles) 1910 Wall Street Butte, Montana

aczycx@r.postjobfree.com 406-***-****

Gary Henrich 1150 Waterline Road Butte, Montana

406-***-****

Pat Powers 401 S. Wyoming Street Butte, Montana

aczycx@r.postjobfree.com 406-***-****

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