Administrative Assistant

GILLIAN A. CARTER

*** ******* ***** ● Bridgewater, NJ 08807

908-***-**** ● **********@*****.***

Professional administrative assistant adept at handling multiple tasks and projects, prioritizing deadlines, delivering follow-through, and collaborating with executives on all levels within and outside of organization. Meticulous, responsible, and dependable with strong sense of corporate propriety and commitment to performance excellence.

Highly Organized/Detailed

Adaptable/Priority Driven

Manages Deadlines

Skilled in Microsoft Office

Calendar/Meeting/Travel

Management

Expert Verbal and Written

Communication Skills

Strong Proofreading/Editing

Professional Experience

TRONEX INTERNATIONAL, INC., Executive Administrative Assistant to President/CEO Versatile high-level administrative professional in safety apparel manufacturing corporation. 2016 – 2017

Responsible for confidential, high-level administrative support tasks and corresponding follow-up.

Wrote, proofread, and edited correspondence/memos/reports/presentations for president.

Managed and prioritized daily work load, recognizing urgency and need to multi-task as required.

Assisted with calendar management and scheduling of meetings/conferences.

Supported coordination of domestic/international travel arrangements, hotel, and restaurant reservations.

Assisted with projects across all departments of company, including Marketing, Business Development, Sourcing, and Product Development, working with all levels of management.

Wrote scripts for five marketing videos to support Sales Account Management team.

Created comprehensive reference document for president’s 100+ corporate and personal philanthropic initiatives, detailing descriptions, contact information, and history of company donations.

Designed and produced new internal company newsletter in self-taught Microsoft Publisher.

Assisted in development of new creative concepts and updating of copy for company website.

Created and maintained president’s contact list in Outlook.

Researched and implemented CamCard app for VP Sales; input 300+ business contacts into program.

Assisted president with writing of speeches; revised/updated his bio and company’s corporate description.

Wrote sentiments/greetings and collaborated with Graphics Dept. to design company’s holiday cards.

Cultivated relationship and became liaison between company and municipal township office to collaborate on community activities.

WORDS & MUSIC COMPANY / ADVERTISING ON HOLD, Executive Administrative / Account Manager Service-oriented professional within marketing production firm. 2015 – 2016 Clients include: Unity Bank, CASA SHaW, Geddes School Supplies, Dentistry For Children

Provided high level of account/administrative service for both new and current clients.

Maintained and updated status report for project schedules and logistics.

Resolved invoice and payment issues.

Wrote custom marketing scripts for Advertising On Hold clients.

Attended targeted networking events and trade shows for business development.

Assisted in design and print coordination of new company brochure.

Worked directly with web developer to redesign company website.

Cultivated new business for W&M video, radio/voice-over, AOH services.

Distributed press releases on all internal company news. GILLIAN A. CARTER Page 2

CHRISTENSEN TAMBURRI COMMUNICATIONS, Executive Administrative / Account Manager Detailed-oriented “go-to” person within boutique advertising agency. Involved across all agency functions: administrative, client service/account management, creative input and office management. 2006 – 2015 Clients include: Millington Savings Bank, New Jersey Bankers Association, New Jersey Resources Home Services, Roselle Savings Bank, Magyar Savings Bank, Columbia Bank, Metuchen Savings Bank, and Holy Savior Academy

Serviced accounts and provided responsive follow-up to clients on daily basis.

Facilitated and managed creation of client print marketing materials (ads, annual reports, direct mail, conference information guides, brochures, posters, banners, signage).

Reserved and placed local print/radio/web ads for clients’ media schedules.

Wrote and distributed press releases detailing client activities and announcements.

Prepared account status reports and led weekly meetings.

Created production schedules and monitored project progress.

Managed front desk responsibilities and incoming calls.

Handled office supplies inventory. Reorganized inventory storage system.

Revamped and managed office filing system.

Planned and organized annual office holiday party. Previous Experience

THE DISCOVERY CHANNEL/THE LEARNING CHANNEL, Account Executive, Media Advertising Sales CNBC/FINANCIAL NEWS NETWORK, Account Executive, Media Advertising Sales Clients included: IBM, American Express, Nissan, Serta, Paramount Pictures, Jaguar, Bayer, Thompson, MinWax, Gillette, P&G, Kraft Foods, US Air, Pfizer, Royal Caribbean, Audi, Siemens, GE, Norfolk Southern, Australian Tourism, AT&T

Sold advertising time on various national cable television networks, fulfilling all responsibilities of account service and sales process from inception of order to post analysis.

Negotiated pricing of proposals and sponsorships.

Sought new business and increased sales volume.

GREY ADVERTISING, Media Planner / Senior Broadcast Buyer Clients included: General Foods, P&G, Kenner, Upjohn, Timex, Revlon, Remington, Warner Bros. Pictures

Developed and executed comprehensive media plans.

Negotiated pricing for upfront and scatter purchases of network tv, syndication, cable and radio ad time. Education

UNIVERSITY OF PENNSYLVANIA

Bachelor of Arts in English; Bachelor of Science in Marketing GILLIAN A. CARTER Page 3

Professional Associations

The Wharton Club of New Jersey / The Penn Club of Metro New Jersey Volunteer Activities

Leader - Girl Scout Troop 61150 since 2005

Co-President Bridgewater Van Holten School PTO (2 years)

Chairperson – Bridgewater Van Holten School Walk-A-Thon Fundraiser (4 years)

Bridgewater-Raritan High School – Project Graduation

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