Management Information Systems

Soumya Ghosh

Contact Details

Basanta Nivas, **A Shib Shanker Mullick Lane, Kolkata - 700 004

Email: **************@*****.*** Mob: +91-983*******/ +91-983******* / Tel: +91-332*******

Position aiming at- Senior Position – Accounts, Finance & Administration

Profile Outline: A Senior Level Professional with over 22 years of insightful experience in managing Finance, Accounts & Administrative Operations that includes 17 years in manufacturing vertical.

Effective and Accountable in performing the key role in Controlling Finance, Accounts & Administration; while validating end to end financial operation for maximizing profitability & revenue generation in line with corporate goals.

Notable KRAs

Administration, Financial Accounting, Preparation of P/L Accounts, Balance Sheet w F&A Operations (AP, AR, GL, Payroll Processing), Bills & Employee Reimbursement w Direct & Indirect Taxation w Bank Reconciliation Statements, Vendors Reconciliation Statements w Variance Analysis & Financial Reporting w ERP Implementation

Executive Profile Summary

Experienced in managing F&A Operations (AP, AR, GL, Payroll Processing); Adroit in managing the wide spectrum of tasks including preparation of Financial Statements, P/L Accounts, Direct & Indirect Taxation, Reconciliations, designing & implementing financial procedures.

Tenacious in customer centric operations, securing customer loyalty, and forging strong relationships with customers. Proficient in accounting programs, including ERP (Oracle JD Edwards Enterprise One).

Practices in formulating annual budgets and conducting variance analysis to determine difference between projected & actual results and implementing corrective actions.

Conducting audits; evaluating the internal control systems with a view to highlight shortcomings & implementing recommendations made by Auditors. Planning activities for ensuring completion of various types of audits within the time and cost parameters.

Overseeing preparation of MIS reports and reconciliation statements as well as undertaking analysis to assist top management. Implementing stringent systems / measures to establish and maintain controls in compliance with prescribed statutory norms.

Work Experience Summary

Institute of Engineering and Management

Role- Librarian & Administrative Officer / Duration- February 2015 – Till date

Strategic Legal and Accounting Outsourcing LLP (SLAOS), Kolkata

Role- Senior Associate - Accounts / Duration- July 2013 – September 2014

M/s TCP Advertising Private Limited, Kolkata

Role-Assistant Manager – Finance & Administration/Duration- April 2011 – May 2013

M/s Otis Elevator Company (India) Limited, Kolkata

Role-Senior Executive – Finance, Payable’s Department/Duration- February 1996 – February 2011

M/s. Spartek Ceramics India Ltd, Kolkata

Role-Accounts Assistant /Duration-March 1994 – January 1996

Employment Details

Company Profile: The Institute of Engineering & Management (IEM) is a privately funded technical and management school located in the state of West Bengal. It was founded in 1989 and is ranked among the top ten colleges in West Bengal and No. 1 among private colleges under West Bengal University of Technology.

Job Role & Highlights:-

Carrying out a variety of tasks, including cataloging books, determining budgets, maintaining library materials, assisting students and conducting research;

Working on committees including academic boards, governing bodies and task groups;

Assisting with recruitment and marketing activities;

Administering the 'student lifecycle' from registration or admission to graduation or leaving;

Drafting and interpreting regulations and dealing with queries and complaints procedures;

Using information systems and preparing reports and statistics for internal and external use;

Participating in the development of future information systems;

Contributing to policy and planning;

Managing budgets and ensuring financial systems are followed;

Purchasing goods and equipment, as required, and processing invoices;

Liaising with other administrative staff, academic colleagues and students;

Liaising with partner institutions, other institutions, external agencies, government departments and prospective students;

Organizing and facilitating a variety of educational or social activities.

Company Profile: Strategic Legal and Accounting Outsourcing LLP (SLAOS) is a related party entity of Strategic Business Alliance Pvt Ltd (SBA). SLAOS is the fastest growing LPO unit in Eastern India, service professional firms and companies in various industry sectors primarily in Australia (especially Australian Stock Exchange listed companies).

Job Role & Highlights:-

Responsible for - Income & Loss Statement Preparation, AP/AR/GL, Income & Loss Statement Monthly Reporting, Balance Sheets Reporting, Cash Flow Preparation Report, Fixed Assets Process Reports, Transaction Processing Services, All Accounts Reconciliation Reports.

Managing end to end Accounting, Financial Analysis/Variance Analysis; practiced to work as per the needs of the client which can be online or offline working, on the softwares like QuickBooks, MYOB, etc.

Dealing Payroll Processing (Australian Payroll Outsourcing); that includes Payroll Set-up in MYOB / Set up Payroll Items like, Hourly rate, Salary and Wages/ Set up Payroll Withholdings like, Federal Withholding, Social Security and Medical Insurance in MYOB.

Create Employees and designate them whether the pay check is issued on a weekly, biweekly or monthly basis, Create Paychecks directly or Through Time Sheets in MYOB. Generate Payroll liabilities (Taxes) in MYOB.

Company Profile: TCP is one among the leading Advertising Company in Eastern India; Today it offers more than solely advertising and communication strategies but applied creative insight for brand building and management.

Job Role & Highlights:-

Accountable for -Monitoring preparation of statutory books of accounts, bank & party reconciliation, consolidated reports in compliance with time and accuracy norm. Prepare monthly trial balance and prepare financial on monthly basis; generate various types of monthly management report on financial performance.

Overseeing financial statements including trial balance, profit & loss accounts, age-wise accounts payables, receivables statements and balance sheets. Responsible for book keeping, costing and internal reporting, handled vendors /suppliers’ bills processing & payment processing for the same.

Daily upkeep of Debtor’s Outstanding List & collection of Old outstanding, Prepare Debit Vouchers against Agency Bills, Sale Bill Monitoring & Updating of Service Tax.

Managing Total Banking Related Activities – Interact & Co-ordinate with Bankers, Salary payout through Bank Transfer, Bank Book Maintenance & Monthly BRS preparation.

Statutory Payments, viz., Provident Fund, Service Tax, Professional Tax, ESI payments, VAT returns, Income Tax, TDS. M.I.S. Reports to the Management.

Company Profile-OTIS is the world’s leading manufacturer, installer & maintainer of elevators, escalators and moving walkways for more than 150 years. It is a wholly owned subsidiary of United Technologies Corporation (United Technologies, the $52.9-billion diversified group.

Job Role & Highlights:-

Managing the Payable Section of the Eastern Regional Finance Department with total functioning through a computerised environment in ERP (Oracle JD Edwards Enterprise One).Processing for payments of Vendor Bills and Employee Reimbursement.

Segregating expenses account-wise (as per account codes) and allocating to specific contracts/jobs for Employee Reimbursement & Vendor payment and MIS on Cost-per-Contract, and Reporting Variance – both positive or negative and suggesting corrective action for future deals. Involved in preparation of Local cheques and coordinating with the banks for all related activities.

Handling preparation of CAR of all Capital Acquisitions electronically through company’s own system. Taking care of monthly Cash and Bank Reconciliation Statements preparation and presenting to Head Office. Processing & regularly providing various MIS reports to the management.

Achieved Grade-Promotions in the year 1999, 2005 and 2008, respectively for the exemplary performance.

Company Profile: M/s. Spartek Ceramics India Ltd is India's one of the largest manufacturer of Floor & Wall Tiles having M/s Neycer (India) Limited, leading sanitary-ware company in India, as its Sister Concern.

Job Role & Highlights:-

Maintained the Cash/Bank Book, Debtor’s Collection Register, Stock Book on a daily basis, and performed physical stock verification at the go-down regularly.

Involved in collection of outstanding payments from the dealers and monitored the payment status of the dealers, and accordingly prepared the respective Debit/Credit notes. Took care of monthly age-wise Debtor’s collection reports.

Prepared and sent monthly Bank Reconciliation Statements & other M.I.S. reports to Head Office. Prepared and handled the Sales Tax Payment of the company. Regularly coordinated with the Bankers, C-&-F agent, Dealers, Transporters, and Go-down keeper, and updated the management of the variance, and suggested corrective actions.

Promoted to the senior level with adequate increment during the tenure.

Initial Employment

The Hongkong and Shanghai Banking Corporation Ltd., Kolkata

Management Trainee - “HUB” Conversion Programme/Duration-May 1993 – August 1993

Highlights: Collected the names of all the account holders of Hong Kong Bank, distinguished them and gathered the numbers of all their respective accounts in various branches of the bank, then allotted a unique number to each of the account holders. Successfully accomplished the bank’s Hongkong Bank Universal Banking (HUB) programme within the scheduled time.

Educational Summary/Professional Qualification

Bachelor of Science in Library and Information Science (BLIS), Vinayaka Missions University (2015)

Pursuing MBA (Finance), Institute of Engineering & Management

E-Finance (SAP – FICO), Info University (2014)

B. Com (Hons.), S. A. Jaipuria College, Calcutta University (1992)

Mutual Fund Distributors Certification, National Institute of Securities Markets (2015)

Swift Expert, N.I.I.T (December 2002)

D.I.S.M, Aptech Education Centre (November 1993)

Personal Details

Date of Birth 6th October 1970

Languages Known English, Hindi and Bengali

Passport Details P9693115 (Date of Issue: 29/11/2006; Place of Issue: Kolkata) Valid up to 28/11/2016

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