Manager Executive Assistant
Resume:
Menlo Park, CA *****
*****@*******.**
CARLA COELHO, MBA
PROFESSIONAL
SUMMARY
EXECUTIVE ASSISTANT/OFFICE MANAGER
MBA graduate with 9 years of professional experience in business, office management and administration in executive level. I am highly dependable and will deliver excellent administrative support to your company. Seeking a job in administration and management.
SKILLS &
ABILITIES
• Accurate and
detailed
• Dedicated team player
• Excellent planner and
coordinator
• Computer literate
• Capable of identifying and
prioritizing
• Facilitator
• Pro-active and independent
• Anticipation of needs
• High interpersonal skills
EXPERIENCE Executive assistant & office manager
CNC Consulting, Nova Lima, MG, Brazil
08/2006-05/2015
• Supported the CEO in daily activities to achieve a productive day.
• Managed and prioritized schedule.
• Acted as stakeholder liaison between clients, providers, and partners.
• Arranged national and international travels (logistics, accommodations, and other needs).
• Managed finance and accounting issues such as invoice preparation, reports, contracts, bank transactions, currency exchange, purchases, and payroll.
• Planned events, meetings and social gatherings.
• Composed, distributed and filled documents.
• Managed projects to meet expected deadlines.
Page 2
Key accomplishments
I was the right arm to CNC’s CEO, ensuring that demands were properly executed and met. Recruited and appointed key personnel for Jasper Design Automation (an EDA Company in the Silicon Valley) when it established an R&D center in Brazil. Recently, Jasper was acquired by Cadence Design Systems, and to date, Cadence still maintains their R&D office there fully functioning.
Coordinator of Occupational Health Control Program Nova Lima Town Hall, Nova Lima, MG, Brazil
03/2012-05/2015
• Planned the health control program for the employees of the city town hall.
• Built up and trained my team of colleagues, voice therapist, occupational engineers, nurses, occupational therapist and psychologist.
• Implemented several health prevention programs.
• Analyzed the work site and proposed improvements in ergonomics and safety.
Key accomplishments:
I stablished the occupational health program from scratch and fully implemented it. Proposed and implemented extensive improvements on ergonomics improvements behaviorally and structurally which cut work absences in 20%.
Early retirement manager/coordinator
Belo Horizonte city government, Belo Horizonte, MG, Brazil 06/2008-08/2014
• Installed and developed the program of early retirement due to special activities for the employees of Belo Horizonte city.
• Performed analyses of taxation exemption and early retirement due to illnesses.
• Planned and developed the preventive programs for work-related diseases introducing a direct channel of communication with the employees.
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Key accomplishments:
Stablished successfully a new service in the city according to new regulatory demands and was fully approved by the institution. Clinic Director
La Derme, Belo Horizonte, MG, Brazil
01/2005-07/2006
• Planned, coordinated and liaised all the set up of the clinic including architectural design, regulatory implementation, operations, marketing, clients pipeline, staff hiring, and events planning.
• Managed, trained and coordinated schedules, and the activities of staff of the clinic.
• Identified and review prospect clients to fill the pipeline of the clinic. Key accomplishments:
Coordinated the installation and flow of a new clinic successfully. The clinic became a model for other clinics in the region. It was certified by regulatory agencies.
Scientific Consultant
Rene Mendes consulting, Belo Horizonte, MG, Brazil 09/2002-03/2003
• Assisted the International president of ICOH and National president of ANAMT, to screen scientific articles for acceptance and publishing at International Commission on Occupational Health (ICOH).
• Prepared the scientific program for ICOH in the format required. Key accomplishments:
Delivered the mission in time for the international conference in 2003. Page 4
EDUCATION
MBA, IBMEC BUSINESS SCHOOL, 2008
BELO HORIZONTE, MG, BRAZIL
BS/MD FEDERAL UNIVERSITY OF MINAS GERAIS, 1998
BELO HORIZONTE, MG, BRAZIL
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