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Administrative Assistant Office

Hillsboro, Oregon, United States
April 20, 2017

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Caroline Thurston

*** ** **** *** *********, OR *7123

C –971-***-****

Experienced Administrative Assistant

Technically skilled and hardworking Administrative professional with many years of experience as an Administrative Assistant and Executive Assistant.

Advanced skills in MS Office Suite (Word, Excel, Access, PowerPoint and Outlook); demonstrated ability to learn new computer programs quickly.

Expert interpersonal and communication skills – known for tactful handling of sensitive, confidential issues; ability to resolve customer complaints; and timely completion of polished executive-level reports and presentations.

Reputation for dependability, honesty, dedication and enthusiasm. Provide premium service to both internal and external customers.


Aerotek, contracted to Intel Corporation Hillsboro, OR Administrative Assistant – Legal, IPG June 2016 – Present

High volume of work with necessity to multi-task between several Managers in several different locations/countries.

Monitor and process emails in the Patent Business Group and Patent Quality Review distribution inboxes.

Responsible for receiving legal documents for signature by the Assistant Directors of Patents, processing, obtaining signatures as necessary and sending them out to legal entities in various countries.

Updating and creating inventor, attorney and law firm records in the Memotech database.

Receiving original letters patent, processing them and sending them out for Archiving.

Receiving and processing original Assignments, Declarations, and other legal documents.

Various office duties, such as filing, scanning, copying, and anything necessary to assist the group. Advanced Technology Group Hillsboro, OR

Site Administrator at Intel Corporation June 2008 – January 2016

Processed payroll for up to 300 construction workers

Created and distributed man-hour reports.

Processed and distributed change orders through Intel’s Versapro system

Maintained/Added/Terminated employees through Intel’s MyCW and Fieldglass programs.

Event planning, document control, drawing control, copying/scanning documents, ordering office supplies, and various duties as needed.

Shilo Inns Executive Offices Portland, OR

Purchasing & A/R August 2007 – June 2008

Purchasing of all Sundry, Resale and necessity items for 43 hotels and corporate office.

Accounts Receivable collection and reports.

Affiliate Billing and Reports.

Woodmen Valley Chapel Colorado Springs, CO

Executive Assistant April 2006 - June 2007

Maintained daily calendars and budgets for multiple Pastors.

Responsible for travel arrangements for Executive Pastor.

Responsible for planning various recurring events for several ministries.

Mailings (including mail merge and email), creating and editing correspondence - both traditional and email - for several Pastors, data entry and running reports in the Shelby database. Caroline Thurston (con’t)

662 SE 73rd Ave Hillsboro, OR 97123

C –971-***-****

Experience (con’t)

Product Concept Mfg., Inc. Colorado Springs, CO

Administrative Assistant November 2004 - March 2006

Processed orders from new retail line, followed orders through to completion including shipping and collections.

Office duties included copying, faxing, directing calls, making travel arrangements, and generating status reports. Human Resource Specialties Lake Oswego, OR

Administrative Assistant July 2002 - October 2004

Responsible for maintenance and data entry for the OCCYC (Oregon Children’s Choir & Youth Chorale) database.

Created, updated and maintained a photo directory for the OCCYC.

Responsible for facilitating communication between Singers/Parents and Board Members of the OCCYC.

Office duties included proof-reading and editing documents, copying, faxing, answering phones and directing calls, mailings (including mail merge).

Dale's Remodeling, Inc. Salem, OR

Office Administrator June 2000 - March 2002

First point of contact for the company - including greeting clients and answering phones, producing mailings, proof- reading and editing correspondence, copying, and faxing.

Responsible for updating and maintaining the ACT database, including setting up new client files.

Data entry into the Masterbuilder program.

Maintaining the Owner's and Project Manager's schedules; assisted bookkeeper with A/P and A/R. Leslie Jordan, Inc. Portland, OR

Sales Assistant September 1999 - March 2000

Maintained on hand inventory and maintained and updated the Paradox database

Responsible for any sales up to $500; coordinating trade shows, including all travel arrangements for attendees and coordination of product arrival at trade shows

Office duties included copying, faxing, answering phones, mailing (including mail merge), and creating, proof- reading and editing correspondence.

Bi-Mart Corporation Eugene, OR

Executive Secretary August 1997 - September 1999

Liaison between Real Estate Director/Operations Manager/District Managers and 60+ Store Managers

Office duties included copying, faxing, answering phones for five executives, creating, proof-reading and editing correspondence.

Ran the company's donations program coordinating directly with the CFO. Certifications

Travel Agent Certification Lane Community College, Eugene, OR 1999 ACT! Database systems New Horizons, Salem, OR 2002 PowerPoint New Horizons, Portland, OR 2004

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