SR. PROCUREMENT SPECIALIST / CONTRACT ADMINISTRATOR

A seasoned supply chain management professional with over 15 years of experience in strategic planning and various processing. Excellent business insight to analyze root cause & industry trend, identify potential risks and improvement. History of reducing costs and increasing efficiencies by improving project performance and enhancing planning. Core skills include:

Competitive Bidding

Procurement end-to-end

Strategic Sourcing

Proposal Evaluation

Contract Management

Vendor Management

Negotiation

Project Management

Communication Skills

Risk Management

Relationship Building

Performance Monitoring

IT / Engineering Procurement

Analytical Skill

SAP/Ariba/Excel/Access/PPT

PROFESSIONAL EXPERIENCE

Ontario Council of University Libraries (OCUL) Jun 2016 - Present

Procurement Consultant

Lead innovation procurement project for next-generation Library Service Platform (LSP) for 18 university libraries in Ontario, under the direction of Ministry of Government and Consumer Services

Provide expert advice for on early market engagement strategy for the LSP Software-as-a-Service (SaaS) project to gather up-to-date knowledge about market capabilities and technological trend

Analyze the information gathered from market engagement and take the lead in writing a procurement plan to be presented to the OCUL Library Directors

Work closely with internal clients to develop outcome-based specification to meet functional and scalability requirements for LSP SaaS

Design and develop RFP documents, term sheet and evaluation criteria with innovation procurement initiatives and in alignment with external market availabilities and capabilities

Organize and coordinate specialized support (legal, finance, etc.) for RFP preparation and contract negotiation

Ontario Telemedicine Network Dec 2015 - Jun 2016

Senior Procurement Specialist

Collaborated with internal stakeholders to define and describe product and service requirements, and select appropriate procurement method and contract model by utilizing best practices

Led and facilitated the complete procurement process, including Statement of Work (SOW) drafting, market intelligence, sourcing, evaluation, debriefing; contract negotiation.

Educated internal clients on corporate procurement strategies, processes, and policies, and communicate and provide guidance to internal clients

Ensured the procurement processes are in compliance with the BPS Procurement Directive, for goods, consulting and non-consulting services.

Applied risk management expertise in executing sourcing strategies and plans

Ensured consistent delivery of high quality computing services for OTN through the creation, monitoring and enforcement of Service Level Agreements (SLA’s) and contractual performance objectives

Established consistent change control processes to ensure appropriate contract adjustments are identified and agreed with the clients and contractors

Reviewed and negotiated OTN standard business contract terms for products and services procured as required; interpreted contract terms to internal clients and liaise with Contracts Manager as required; mediated disputes with vendors

Coached and provided professional and technological support to junior procurement staff

Achievements on IT Procurement:

Successfully sourced an integrated Human Resource Information System (HRIS, SaaS)

Established Vendor of Record (VOR) for Specialized Turn Key Software Development and Integration Services through supplier pre-qualification

20% discount for SugarCRM license renewal; obtained quote on monthly basis opposed of yearly basis

Ontario Power Generation Nov 2013 - Sep 2015

Nuclear Fuel Supply Analyst (Jul 2014 – Sep 2015, temp rotation)

Updated, maintained and improved existing computer system software models for fuel price, inventory level, consumption and cash flow forecasts, analysis, and report generation

Formulated models to apply appropriate costing and problem-solving techniques to support evidence preparation of rate application to Ontario Energy Board (OEB), calculating nuclear fuel consumption cost, inventory level, and explaining variances in compliance with accounting treatment for initial core loads post-refurbishment Darlington

Collected uranium concentrate (U3O8) forecasted prices, uranium dioxide (UO2) conversion cost, fuel bundle manufacturing cost, and reactor dynamics to prepare yearly business plan

Conducted variance analysis, preparing year-over-date, plan-over-plan and actual-vs-budget variance reports for corporate financial on monthly, quarterly and yearly basis

Performed cost analysis; identify deviations from the plan, take and/or recommend corrective actions as appropriate to mitigate budget variance, and monitor results

Assisted line management in interpretation of cost in relation to operational results, acquiring all relevant cost information as requested and helping identify explanations of cost variance; making recommendation and supporting line management towards avoiding risks and resolving problems.

Prepared input for corporate finance's Brief Book and Client Assistant Package

Assistant Procurement Specialist / Engineer (Nov 2013 – Feb 2015)

Led the strategic sourcing project of calibration and test services, creating and translating strategies into effective programs

Analyzed relevant and complex data including base spend, pricing and other financial information, identifying vendor rationalization and value improvement opportunities

Conveyed market research for assigned categories, assessing leading practice, capability and risk on the marketplace; developed and implemented solution to improve category management

Made pre-bid analysis based on the responses to RFI, broke down the scope of work (SOW), ensuring that adequate competition exists for each package of the SOW

Conducted communication with internal requisitioners, responding to their procurement requests by developing diligent specifications, and establishing effective bidding rules and evaluation criteria

Identified risks to projects based on the nature of the required goods/services and market trends, working closely with Supply Chain Quality Assurance (QA) team to cope with the new change on strategic sourcing process and minimize potential risks

Developed and implemented competitive bidding process, utilizing appropriate principles of pricing, logistic cost, impact of terms of payment, quality and service to bring best value to OPG

Provided guidance and explanation to internal customers with regards to procurement approaches, processes and the importance of adhering to OPG procurement directives

Prepared and reviewed draft and final bidding documents, ensuring resolution of any areas of concern or ambiguity; post RFx documents on biddingo

Led the Authorized Inspection Agency project, working with internal requisitioning departments, reviewing the scope of work (SOW), reviewing history performance of service provider, identifying improvement opportunity and making recommendation to adjust contract features accordingly

Negotiated with selected supplier, utilizing most appropriate pricing method based on the nature of the contract to incentivize the supplier to enhance efficiency and share savings with OPG

Liaised with internal requisition departments and supplier on the SLAR tools procurement with regards to any change on the scope of work (SOW), specification and design, to make sure all the changes were clarified, accepted, confirmed and documented

Monitored the performance of contractor according to the commercial terms and conditions, prepared scorecard and communicate with contractors in terms of their performance and improvement

Organized meetings with requisitioning departments and Finance to re-streamline the procedure of the implementation of Nuclear Safety Analysis Master Agreements, making sure budget is secured and well tracked, and contract execution adheres to governance

Implemented Augmented Staff (Aug Staff) procurement according to the Master Service Agreements (MSA); Liaised with internal requisitioning departments, job agents and HR to eliminate misunderstanding and resolve disputes on Business Expense, Per Diem, and pricing rates in compliance with the MSAs, in an atmosphere of trust and mutual respect

Achievements:

Reduced the number of suppliers for calibration category from 140 to 8, saving $260K from auditing

Obtained volume discount

Implement PO automation

Canada National Institute for the Blind (CNIB), Toronto Mar 2008 – Oct 2013

Purchaser and Inventory Control

Implemented and maintained internal project forecasts, budgets, trends, estimates, cash flows and earned value

Monitor vendor’s performance concerning quality of products and service; document and communicate with suppliers regarding corrective action.

Tracked all rebate opportunities identified and audit supplier spend to calculate rebates.

Established the cost report; tracked incurred costs and forecasted final costs and trends

Prepare RFQ/P for CNIB library and Consumer Assistive Technology Dept. products of 2 million dollars every year, such as Digital Accessible Information System (DAISY) players, Braille displays, video magnifiers, etc.; evaluate quotations/proposals and make recommendations

Created and maintain contract records to ensure information is up-to-date and is accurate; update contract calendar to ensure active and expired contracts are flagged proactively for action

Reviewed and verified requisitions from end user departments, analyze overall cost, input them in the system, and create POs

Created and maintained item master data; created and maintained vendor master data; set up conditions in the system to facilitate automatic PO processing

Made sure items were correctly loaded, and current contract pricing is reflected in the item master in order to streamline order flow and payment

Plexxus (purchasing consortium for 12 hospitals in Toronto, funded by Ministry of Finance)

Buyer (Jul 2007- Mar 2008)

Issued purchase orders of $1 million every month for Microbiology Dept. of Mount Sinai Hospital for materials and services at lowest overall cost

Prepared RFQ for order value $5.1K-$25K, maintain quotations, coordinate vendor selection justification, award purchase within $5K

Set up blanket orders under the framework of master contracts

Advised customers of market place information through general discussions and/or meetings; distributes information and literature (e.g. product catalogues, pricing guidelines, supplier information).

Coordinated a successful commodity transition between two vendors of media products

Monitored compliance with vendor terms and conditions, hospital commitment and compliance, and identified improvement opportunities

Managed “Match Audit”, liaise with the customer base, Accounts Payable, Receiving, Buyers and Suppliers to resolve discrepancies on the Match Audit reports

China National Cotton Reserves Corp. (central government agency, Beijing) 2001- 2004

Senior Buyer (2003-2004)

As a team, purchased over US$15 million by sourcing among selected suppliers ensuring best buy tradeoff

Reduced acquisition cost by 4% by recommending adoption of more current inspection standard for 20% of purchases

Reduced transaction cost by changing payment terms from Letter of Credit to Documents against Payment through negotiation with long-term oversea suppliers

Formulated exchange rate and measurement conversion into the purchasing process

Sent out overnight firm bid

Business Analyst (2001-2003)

Collected data from USDA and NYBOT (New York Board of Trade) for price trend forecast and new supplier identifying

Analyzed market, maintained China Cotton Index, and exchanged information with a Citigroup contact in New Jersey every week

Established forecasting model with data of price trend, history demand and supply, and used it to suggest best buying points for the company

Projected short and long term volume estimates, using input from Sales, Production Plants, Distribution and Marketing

Compiled market forecasting report on a weekly and monthly basis

EDUCATION AND TRAINING

Certified Supply Chain Management Professional (CSCMP)

Supply Chain Management Association (SCMA) Toronto, ON

8 Modules required by CSCMP:

Supply Chain Management

Procurement and Supply Management

Logistics and Transportation

Operations and Process Management

Knowledge Management

Global Sourcing

Supply Chain Management for the Public Sector

Supply Chain Management for Services, Capital Goods and Major Projects

6 Interactive Workshops required by CSCMP:

Leadership and Professionalism

Negotiation Skills

Communication and Relational Skills

Competitive Bidding, Contract Preparation and Contract Management

Risk Management

Ethical Behaviour and Social Responsibility

Global Logistics and Supply Chain Management Graduate Certificate 2006 – 2007

Seneca College, Toronto, ON Courses including:

Purchasing and Supply Management

Scheduling and Inventory Management

Project Management

Financial and Management Accounting

Honor’s of Bachelor of Engineering 1989 -1993

Shanghai, China

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