Manager Executive Assistant
Resume:
Barbara J. Ellis
**** ******** ***** ****, *******, NC 27591
***********@*****.***
Education
Western Connecticut State University University of Connecticut
Master of Business Administration Bachelor of Arts
Skills/Computer Skills
Accounts Payable and Receivable
Audit
Budget
Contract Compliance
Customer Service
General Ledger
Leadership and Management
MS Office Suite (Word, Excel, PowerPoint, Access, and Project) and Banner
Materials Management
Experience
YOJ Properties - Jacksonville, NC – April 2012 to April 2017
Manager and Property Manager
Assisted in the acquisition and remodeling/construction process of building rental portfolio which included property selection, vendor management, and procuring materials. Managed all accounting, tax preparation, and records retention.
Managed rental portfolio of 32 houses. Maintained over 90% occupancy rate. Responsible for advertising, tenant screening, lease preparation, maintenance and repair coordination with vendors, rent collection, records maintenance and tenant retention. Business has been sold.
Tand’s Inc./Bojangle’s – Kinston, NC – June 2011 to January 2012
Restaurant Co-Manager
Managed operations on assigned shifts. Controlled labor and food costs to increase profitability. Motivated employees to give exceptional customer service. Responsible for employee development program administration for over 30 crew members. Procured supplies to keep restaurant performance at optimum. Left because of armed robbery.
Orange Solar Power – Sanford, FL – July 2009 to May 2011
Office Manager
Responsible for supervising support staff of six administrative assistants and accounting personnel. Performed human resources functions including interviews, reviews and benefit administration. Worked with owner to establish office policies and developed a policy manual. Coordinated personnel administration guidelines with telemarketing management and assisted in hiring of telemarketers.
East Carolina University – Greenville, NC – April 2009 to June 2009
Temporary Budget Administrator – Special Education Grants Office
Reconciled department grant budgets between Banner and manual systems. Converted manual
account reconciliations to Excel spreadsheets. Coordinated material and supply purchasing. Ensured grant
payments to eligible student recipients.
East Carolina University – Greenville, NC – October 2001 to December 2008
Started tenure as a temporary administrative assistant. Received five promotions to end up as a purchasing specialist. As purchasing specialist, was manager of $10 million purchasing credit card program for faculty and staff with 600 cardholders. Increased program earnings to $79,000 in 2007 and $138,000 in 2008 for university versus previous earnings averaging $50,000. Responsible for policy development and enforcement, training, customer relations, and audit process. Ensured purchasing compliance with state and ECU contracts and guidelines. Revised workflow for processing of bank statements and audit to allow for faster and more thorough audits which reduced typical audit cycle from three months to two weeks. Supervised assistant manager, student workers and other staff members assisting with program. Worked with ITCS on systems development. Member of team that won Chancellor’s Synergy Award for software development. Member of training team for new university Banner business software implementation.
The Westwind Group (Burger King) – Greenville, NC - July 1999 to January 2001
Restaurant Team Leader
Managed two assistant managers and fifteen member crew in a fast paced environment with annual sales in excess of $1 million. Increased unit sales by 14%. Responsible for all restaurant operations including customer relations, food quality, restaurant cleanliness, funds reconciliation, corporate reports, budget analysis and compliance, and supply ordering.
Remedy Intelligent Staffing – Danbury, CT
Office Administrator - February 1999 to June 1999
Responsible for administering skills tests to administrative position applicants, filling job orders for agency clients, and maintaining office files. Interaction with client companies as well as position applicants.
NACCO Materials Handling Group - Greenville, NC – January 1998 to January 1999
Administrative Assistant
Duties included administration of division’s dealer incentive program to include enrollment, promotional mailings, incentive payments, reporting and prize claims. Evaluated telephone communications from dealer principals, customers and vendors to select the appropriate source to render assistance. Proactively prepared and distributed monthly sales reports to dealer network and internal customers. Administrative support to vice president.
Project Administrator
Part of company software globalization project team. Maintenance of project schedule and database as well as team schedule. Provided management reports on project status. Served as coordinator for team help desk, administrative assistant for team and designed the Access database for help desk records and reporting.
PEG/PARK LLC - White Plains, NY – May 1997 to November 1997
Office Manager/Human Resources Manager
Supervised administrative support staff of eight in two offices. Responsible for supply, equipment and services procurement, company credit cards, meeting planning, and maintenance of telephone system. Performed human resources functions including interviews, reviews and benefit administration. Wrote policy and procedure for hiring employees. Developed new hire orientation process. Revised employee handbook to reflect changes in law and new policies due to company merger. Re-negotiated fees with service providers which resulted in a 17% cost savings in overnight services and 9% savings in telephone services. Assisted in office renovation planning. Coordinated relocation of office staff.
Praxair Corporation - Danbury, CT – February 1997 to May 1997
Temporary Stock Options Assistant Coordinator
Managed stock option sales for current and former employees including responding to calls and correspondence, contacting stock broker, and researching problems. Generated management reports.
Union Carbide Corporation - Danbury, CT – May 1996 to January 1997
Temporary Project Coordinator
Part of change management team for implementation of SAP software worldwide. Preparation of group presentations, large meeting logistics and administrative functions. Position required organizational, interpersonal, self-management and analysis skills as well as flexibility.
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